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Each year more than 4,000 choose NUI Galway as their University of choice. Find out what life at NUI Galway is all about here.
About NUI Galway
About NUI Galway
Since 1845, NUI Galway has been sharing the highest quality teaching and research with Ireland and the world. Find out what makes our University so special – from our distinguished history to the latest news and campus developments.
Colleges & Schools
Colleges & Schools
NUI Galway has earned international recognition as a research-led university with a commitment to top quality teaching across a range of key areas of expertise.
- Research & Innovation
- Business & Industry
- Alumni, Friends & Supporters
At NUI Galway, we believe that the best learning takes place when you apply what you learn in a real world context. That's why many of our courses include work placements or community projects.
Payments to Suppliers
Payments to Suppliers
The Accounts Payable Office is responsible for paying all NUI Galway suppliers.
NUI Galway can only pay valid invoices received from a supplier. Each invoice is paid in accordance with the Statutory Legal Regulations governing Public Bodies, as prescribed by the Revenue Commissioners.
Under recent Government rules, NUIG is committed to paying all suppliers within 45 days of receipt of a valid invoice. It is therefore imperative that all internal NUIG Units ensure that any invoices received by them, are approved/GRNs completed and forwarded to the Accounts Payable Office in a timely fashion.
When are payments made to suppliers?
NUI Galway pays its suppliers fortnightly by EFT (electronic funds transfer)
Schedule of Payments for 2020
|Payment Type||Cut-off Date||Payment Date|
|Domestic/EU Euro payments||24th June 2020||1st July 2020|
|GBP/US Dollar/International payments||1st July 2020||8th July 2020|
|Domestic/EU Euro payments||8th July 2020||15th July 2020|
|GBP/US Dollar/International payments||15th July 2020||22nd July 2020|
|Domestic/EU Euro payments||22nd July 2020||29th July 2020|
|GBP/US Dollar/International payments||29th July 2020||5th August 2020|
|All Payment Types||5th August 2020||11th August 2020|
|System Update - No Payments||12th August 2020||19th August 2020|
|Domestic/EU Euro payments||19th August 2020||26th August 2020|
|GBP/US Dollar/International payments||26th August 2020||2nd September 2020|
|Domestic/EU Euro payments||2nd September 2020||9th September 2020|
|GBP/US Dollar/International payments||9th September 2020||16th September 2020|
|Domestic/EU Euro payments||16th September 2020||23rd September 2020|
|GBP/US Dollar/International payments||23rd September 2020||30th September 2020|
|Domestic/EU Euro payments||30th September 2020||7th October 2020|
|GBP/US Dollar/International payments||7th October 2020||14th October 2020|
|Domestic/EU Euro payments||14th October 2020||21st October 2020|
|GBP/US Dollar/International payments||21st October 2020||28th October 2020|
|Domestic/EU Euro payments||28th October 2020||4th November 2020|
|GBP/US Dollar/International payments||4th November 2020||11th November 2020|
|Domestic/EU Euro payments||11th November 2020||18th Novemeber 2020|
|GBP/US Dollar/International payments||18th Novemeber 2020||25th November 2020|
|Domestic/EU Euro payments||25th November 2020||2nd December 2020|
|GBP/US Dollar/International payments||2nd December 2020||9th December 2020|
|Domestic/EU Euro payments||9th December 2020||16th December 2020|
|GBP/US Dollar/International payments||16th December 2020||21st December 2020|
|NB: If any information is omitted/incorrect on an Invoice or related Purchase Order, it will be returned and may miss the above cut off dates.|
Where a School/Discipline/Unit has a dispute in relation to an invoice or delivery, the unit which has made the purchase should contact the supplier directly to raise the query.
How do I check if a supplier is set up on Financial System?
Follow Agresso Menu (see below)
I need to get a supplier setup on Financial System - what do I have to do?
Further information on the Supplier Setup Process and access to the Supplier Setup Form can be found at this link.
How to check the status of an invoice on Agresso
Follow Agresso Menu – (see below)
Log on to Agresso. Go to the Reports / Accounts Payable and click on Invoice Payment Enquiries.
A = Invoice has been registered
B = Invoice has been approved for payment in next payrun
C = Invoice has been paid
None of the above: Invoice hasn't been registered / received by Accounts Payable Office yet.
Tax Clearance Requirements
In accordance with instructions issued by the Minister for Finance, NUI Galway, as a statutory body is obliged to seek a Tax Clearance Certificate each year in respect of each supplier to whom we make payments amounting in total to €10,000.00 or more. This applies to both resident and non-resident suppliers.
Payments held awaiting Tax Clearance Certificates will be paid in the next scheduled payment run following receipt of such certificates.
See here for further information.
Codex/Print That – Media Linn/Three
These invoices are paid via spreadsheet upload. Invoices to be kept on file within each unit.
Apleona/Club Travel/CPL/Masterchefs/Sodexo/Students' Union Commercial Services
Non PO P2P suppliers. A seamless and paperless automated workflow e-invoicing process within Agresso for ordering, purchasing, approving, paying, and storing supplier invoices.
P2P Punch Out/Catalogue Suppliers. A seamless and paperless automated workflow e-invoicing process within Agresso for ordering, purchasing, approving, paying, and storing supplier invoices.