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Information Solutions and Services, service catalogue, Exam Services, Multiple Choice Question

   

Multiple Choice Question (MCQ) Correction for Official Exams / House Exams

 

What is the service?

ISS provides a semi-automated correction process for MCQ exam / in-house exam sheets.

Who can use the service?

NUI Galway academic staff can avail of the MCQ correction service for official or in-house exams

Cost

In-House Exams - There is a minimum cost of €100 (for up to 100 MCQ sheets). For over 100 MCQ sheets, the cost is €1 per MCQ sheet. Instructors are advised that there are online tools available for MCQ test e.g. Blackboard. Please contact CELT to discuss training options for such online tools.

Availability

This service is available from the ISS Service Desk which is open Monday to Friday (09:15 – 17:00). From receipt of the envelope and master sheet with completed Application for MCQ Exam Correction form, the turnaround time for results is 10 working days.

Prerequisites required for the service

For In- House Exams a budget code and written authorisation from the budgetholder is required for this service.

Before the exam

• It is recommended that blank MCQ sheets are obtained at least four weeks in advance of the exam from the ISS Service Desk. There is one type of MCQ sheets: a/b/c/d/e (maximum questions 120). The MCQ sheets use an 8 digit candidate number for the student ID.
• The academic staff member must notify the ISS Service Desk of the upcoming application for MCQ exam correction at least two weeks in advance of the exam.

For Official Exams – the Examinations Office provide MCQ sheets at the exam venues on the day of the exam.

Important:

• MCQ sheets with blank student IDs (or where the student has not used horizontal strokes for the student ID) cannot be processed and will be returned for manual correction.
• Academic staff are advised to spot check MCQ sheets to verify exam results.

Advice for students taking the exam

Students must use horizontal strokes for their student ID and answers.

The image below shows correct horizontal strokes denoting a sample number (i.e. student ID).

After the exam

1. Place all MCQ sheets in one envelope per module
   If 200 sheets (or less) for a module, then include all in one envelope
   If more than 200 sheets for a module, then split into lots of 200 per envelope
   Important: All MCQ sheets must be counted before presenting them to the ISS Service Desk.
   
   
2. A master sheet must accompany each envelope with the correct answers on it
   The top right hand corner of the master sheet must have all zeroes using horizontal strokes.
   
   
3. Complete the Application for MCQ Exam Correction form and deliver the envelope(s) to the ISS Service Desk as soon as possible after the exam. Note that all MCQ exam sheets must be signed in and out at the ISS Service Desk.

MCQ Correction Process

A Service Desk ticket is logged for each module and the academic staff member who signed in the MCQs (or their nominee) will receive an automatic email with notification of the ticket number. If you have any queries, please reply to the ticket email that you receive.

A spreadsheet containing MCQ results is added to the ticket and the staff member receives details by email.

MCQ exam sheets must be collected from the ISS Service Desk following correction.

ISS will retain MCQ exam sheets for up to 28 days after the staff member has been notified of the correction result. Any sheets not collected after 28 days will be destroyed.

    

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