New Postgraduate Research Students

A virtual orientation Question & Answer session for new entrant postgraduate research students will take place at 2pm on 14 October 2020, with details provided at www.nuigalway.ie/graduate-studies/currentstudents/postgraduateresearchstudentsorientation

Attendance at this session is obligatory for new students, if they have not previously attended the orientation Q&A in September 2020.

New students should contact their Supervisor for details on admission, registration and scholarship set-up.

Registration information is sent by e-mail to all new students who accept their offer, with details provided at: www.nuigalway.ie/registration/reghelp_home.html/newstudentpostgrad

Students may commence research remotely, with agreement from their supervisor and research funding agency (where applicable). 

Scholarship stipends can be paid into an international bank account by provision of an IBAN number in the scholarship set-up form.

Supervisors should contact scholarshipforms@nuigalway.ie if a PPS number is required for scholarship stipend payment to students who do not, as yet, have a PPS number.

PhD International Merit Scholarship (QA200) and PhD Fee Waiver (QA203) schemes are managed by the Colleges with details of the schemes provided at www.nuigalway.ie/graduate-studies/currentstudents/scholarships

How can I continue my research remotely?

Supervisors

  • Ensure that you have up-to-date contact details for your team to enable ongoing communication as required.
  • Maintain regular contact with your team, not just for research, it is important to check in with your team to see how they are coping.
  • You should continue to have regular planned team meetings, and one-to-one meetings with students.
  • Agree research to be carried out while students are undertaking research from home. It is important to clarify expectations and outcomes having consideration to the fact that some may have other commitments to childcare, and other reasons. It is also important to provide advice on how to continue research, or alter research direction so that research progress may be possible.
  • Ensure that students are aware that the normal reporting requirements remain in place along with the University Guidelines for Research Degree Programmes, including annual progress meetings with Graduate Research Committees.
  • Any significant interruption to research due to the impact of COVID-19 may entail for students who are approaching the end of their completion time, application for retrospective leave of absence and award of time credit towards fees by your College once the student is beyond completion time. The LOA process is detailed in section 5.8.5 of the University Guidelines for Research Degree Programmes. The normal LOA process remains in operation for leave of absence unrelated to COVID-19 impact on research. Completion time for a full-time PhD is 4 years.
  • Ensure that staff and students are aware of the alerts at: www.nuigalway.ie/alert

Student Responsibilities

  • Maintain regular contact with your supervisor regarding research and any challenges or issues that you may be experiencing.
  • Agree research to be carried out or deliverables with your supervisor while you are undertaking research from home.
  • Inform your supervisor if you have health or wellbeing issues. See www.nuigalway.ie/alert/studentfaqs/healthwellbeingfaqs for advice.
  • Please be aware that University Guidelines for Research Degree Programmes remain in place at this time, along with normal reporting requirements.
  • Any significant interruption to research deu to the impact of COVID-19 should be brought to the attention of your supervisor and GRC. They can advise on how to continue your research, or alter your research direction so that research progress may be possible. They will also advise on how we can support you beyond the period of interruption. This may entail, for those who are approaching the end of their completion time, application for leave of absence and award of time credit towards fees by your College once you are beyond completion time. The LOA process is detailed in section 5.8.5 of the University Guidelines for Research Degree Programmes. The normal LOA process remains in operation for leave of absence unrelated to COVID-19 impact on research. Completion time for a full-time PhD is 4 years.
  • Remember it is your responsibility to ensure that you do not place yourself or other at risk whilst undertaking research at home during this time.

     

Returning to on-campus research

Details on processes for returning to campus for research students are being made available on a dedicated SharePoint site https://nuigalwayie.sharepoint.com/sites/ReturningtoResearch, and details on how to access library and IT resources are at www.nuigalway.ie/alert/stafffaqs/accessingcampusitlibraryservices. Research students should liaise with their Supervisor to ascertain if a return to on-campus research is feasible.

Support for research student training and development continues to be provided through Graduate Studies and the Researcher Development Centre, with details provided through the 1920 1GST1 Blackboard site, and through the Researcher Development Centre.

Planning for teaching for the 20/21 academic year is led by the Deputy President and Registrar and involves, in the first instance, consultation with academic units, academic support units and Students' Union representative (VP Education) to scope how programmes may be delivered in 20/21. 


Research student contribution to teaching will continue to be managed at academic unit level (Discipline/School/College), with appropriate support provided to research students to develop their teaching skills and to recognise their contribution to teaching. Graduate Studies have developed Guidance on allocation of teaching contribution to research students during Covid19.

How can I submit my thesis?

Electronic means will be used to facilitate submission and examination of research theses.  The Examinations office will accept research theses as pdfs (equivalent to soft-bound version) by email to phdexaminerexpenses@nuigalway.ie to be accompanied with a scanned version of the Approval for Examination form (EOG020 for PhDs and MDs).

If you are ready to submit your hardbound thesis, you are required to e-mail a PDF version of the thesis (equivalent to the hardbound) to your Internal Examiner and to phdexaminerexpenses@nuigalway.ie, together with a signed scanned copy of the Library Submission Form, EOG-051 for PhD/MD or EOG-052 for Research Masters.

Please state clearly the following in your email

  • Candidate name:
  • Student No:
  • Thesis Title:
  • Degree:
  • College:
  • School:
  • Date:

Retain the hardbound copy of your thesis and submit it to the Student Information Desk once it reopens after the restrictions, which are in place due to COVID-19, are lifted.

How can I submit my thesis for the structured research masters?

See advice on Thesis Submission on our Registry website: www.nuigalway.ie/student-registry-helpdesk/our-services/thesissubmissions

Will my viva go ahead?

Vivas for postgraduate research degrees can be held virtually/remotely.  Please consult with your supervisor if at this stage.

Who should I contact regarding research funding?

Please contact your Supervisor for details on research funding support.