move management

To facilitate smooth implementation of staff movements from one location to another, advance notice and planning is required. The Buildings Office co-ordinates the various inputs to effect the relocation (including, for example, ISS). This requires a minimum of one weeks notice by the Buildings Office to all relevant service areas.  Please note we try to schedule office moves at 10.30 a.m.

If you are proposing to move office, please note that all moves must be approved by the Buildings Office in advance.  Please fill in the details on the Application for proposed office move form and send the completed form to movesnuigalway.ie

The Move Management Request service is for staff moving office only - if you have any other items to be be moved please see http://www.nuigalway.ie/buildings/facilities.html for details of services provided.

Guidelines for office moves are: 

• All moves must be approved by the Buildings Office, if you wish to apply to move office please fill in the Application for proposed office move form and email it to movesnuigalway.ie
• When an office move has been approved the Buildings Office will issue a Move Management Request Form.  All questions / fields on this form must be filled in, failure to do so may delay the move process.

• Only items listed on your move form will be moved on the scheduled move date. Buildings Office will not normally return to remove further items so please ensure all items are packed, labelled and ready to be moved on the scheduled move date and move time.

• The staff member moving office (or someone deputising for them) should be present in case there are any service queries.

• Filing cabinets must be emptied prior to scheduled move date, boxes can be provided to pack files into for the move.

• Any computer equipment which is to be moved must be disconnected / packed and ready for transfer on the scheduled move date.

• You should set up and reconnect your computer equipment in your new location, ISS will not normally visit on move date.

• If you require a new extension / fax no. see ISS website at http://www.nuigalway.ie/cs/staff/telecommunications/landline/index.html 

• To obtain your computer details (Ethernet address and IP address) use the instructions on the ISS website at http://www.nuigalway.ie/cs/staff/desktop_support/ethernet.html

• If you are moving a networked printer please fill in a Node form, for information see the ISS website at http://www.nuigalway.ie/cs/staff/desktop_support/connect_node.html

• The key to your new location cannot be issued until it is retrieved from the former occupant.
  Note: the new occupant of your current office cannot be issued with a key until you surrender same to Security.

• Contact your photocopier suppliers directly to organise the relocation of your photocopier if necessary.

• Contact Water Suppliers directly to organise the relocation of you Water Cooler if necessary, contact details are on the Procurement website.

• Contact Shred-it directly to organise the relocation of your confidential shredding console if necessary, email address is serviceshredit.ie

• You may be able to use your office move as an opportunity to dispose of items no longer required.  Please make use of paper recycling facilities, contact Shred-it for additional shredding bags if disposing of confidential papers.

• The completed form should be emailed to movesnuigalway.ie

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