Conferring Parchments

The parchment or scroll received by the graduand at the conferring ceremony is a National University of Ireland parchment.  This parchment is in the language of  Latin for all degrees and diplomas awarded.  The exceptions are the awards of Undergraduate and Postgraduate Certificates which are English.

Please ensure your name is correct on our database as this will be the name that will appear on your Conferring parchment. Please refer to your Registration Statement or Transcript of Results to check this and if it is incorrect, contact the Student Registry Helpdesk at http://www.nuigalway.ie/student-registry-helpdesk/our-services/name-address/

In Absentia

(unable to attend conferring ceremony)

If you are unable to attend the conferring ceremony you will be conferred In Absentia and your parchment will be posted to your home address within 2 weeks of the ceremony.  
Please note: if you have not received your parchment, you must notify us within 3 months of your conferral date in order to receive a replacement parchment.  After this you must contact the NUI directly at http://www.nui.ie/services/document-services.asp

Change of Address

Please update your information should you have a change of home address.  This can be done via the the Student Registry Helpdesk at http://www.nuigalway.ie/student-registry-helpdesk/our-services/name-address/

Duplicate Parchments

Should you require a copy of your parchment or an English version please contact the NUI directly: http://www.nui.ie/services/document-services.asp

Authenticating Parchments

The parchment you will receive on your conferring day is a certified copy from the National University of Ireland.  Should you require your parchment to be apostilled / authenticated, please contact the Department of Foreign Affairs and Trade at https://www.dfa.ie/travel/our-services/authenticating-documents/

Information on Notarising: http://www.notarypublic.ie/powers-of-attorney/

Requests for Visa Applications and Employment

Should you require a letter of confirmation of an upcoming conferring ceremony for Visa Application or employment purposes, we will facilitate this request.  

Please email conferring@nuigalway.ie indicating full name, student ID number and course completed and purpose of confirmation letter.

Results Transcripts / Statement of Graduation / Statement of Registration

Graduates may request a copy of their results transcripts for one or more years.
Graduates may request a statement of graduation.  
These can be requested directly from the Student Registry Helpdesk at the following email address: askregistry@nuigalway.ie 

Statement of Registration information is available here.  

Diploma Supplement FAQs

Is it possible to get an explanation of particular sections of the Diploma Supplement:

Section 3.1 National Framework of Qualifications level and Award Type

For a detailed definition of the National Framework of Qualifications levels and Award Types
please go to: http://www.nfq.ie/nfq/en/frame_action/levels.html

Section 4.2    Programme requirements

Please refer to websites below for detailed information on Programme requirements :
http://www.nuigalway.ie/undergrad/
http://www.nuigalway.ie/academic_dates/
http://www.nuigalway.ie/academic_records/syllabus/marks_standards.html

What are ECTS?

The European Credit Transfer and Accumulation System is a student-centred system based on the student workload required to achieve the objectives of a programme, objectives preferably specified in terms of the learning outcomes and competences to be acquired. Further information can be found at http://ec.europa.eu/education/ects/ects_en.htm.

What are credits?

A credit system is a systematic way of describing an educational programme by attaching credits to its components. The definition of credits in higher education systems may be based on different parameters, such as student workload, learning outcomes and contact hours.

What is the Bologna Process?

Please go to http://ec.europa.eu/education/policy/higher-education/bologna-process_en.htm for more information.

How do I query the content of a Diploma Supplement I have received ?

Contact the NUI Galway Conferring Office via email: conferring@nuigalway.ie
Please quote full name and student ID number (which is listed on the Diploma Supplement) and details of your query in relation to the Diploma Supplement received.

Who is eligible to receive a Diploma Supplement ?

Diploma Supplements are not available for postgraduate courses prior to 2014
There are no Diploma Supplements issued for PhD graduates.

When are they produced and where are they sent ?

Diploma Supplements are available after each Graduation and are posted to the home address of the graduate.