Leagan Gaeilge   Text Version   Display: Zoom (-) (+)   View ( Normal High contrast ) Printer Friendly  A to Z  Sitemap

•   Important Links
• Staff eMail
• StudentMail
• Blackboard
• Print Credit
• Service Desk Ticketing System

Information Solutions and Services, service catalogue, Financial Management (Agresso)

   

Service Catalogue - Financial Management (Agresso)

 

What is the service?

Financial Management (Agresso) is a critical enterprise service which supports the accounting functions and is used throughout the University to manage and administer income and expenditure. 

The service is made up of five service elements:

1. Purchase Order Management - Online creation and approval of requisitions, emailing of purchase orders to suppliers, receipt of goods,  invoice matching and posting and supplier payment
2. Travel and Subsistence – Online creation of  expense claims, expense approval and payment
3. Reporting – There are a number of different reporting options under with this service; Excelerator, Agresso Reports, Agresso Browser and Discoverer. Availability of default reports is dictated by the role a user is assigned in Agresso. Additional reports can be requested by contacting the service owner.
4. Electronic Funds Transfer – The supplier and travel expenses payment files that are generated by Finance are then transferred to the bank by ISS under instruction of a service desk ticket.
5. Data Integration – Interfacing of data in and out of Agresso with both internal and external applications.

The service relies on interfaces to a number of other enterprise applications e.g. Employee Records (CORE) and Student Records (Quercus).

Who can use the service?

Staff, registered students and E (External) account holders can use the service based on Agresso account roles and permissions. 

This service is not available to T accounts.

Availability

• Available 24x7 with the exception of scheduled backups once a month on a Saturday with an associated downtime of approx. 30 minutes during the window of 02:00 – 05:00
• Accessible on-campus using a client or web-based interface
• Accessible off-campus using web-based interface
• Purchase Order Management and Travel and Subsistence are available from WiFi.

Technical information

The University’s financial management application is Agresso Business World version 5.5 from Unit 4 Business Software. Maintenance is provided by MentecPlus.

The Agresso application runs on a Windows server cluster and uses an Oracle database which runs on a Linux server cluster. Data is stored on an IBM Storage Area Network (SAN).

Prerequisites required for the service

1. User account on the Financial Management (Agresso) system
2. Internet browser for web-based access
3. Agresso client for Windows (if required)

Recommended platform for all standard computers in use in NUI Galway

Getting started

(i) Purchase Order Management service element

Relevant Information on and how to access Purchase Order Management

(ii) Travel and Subsistence service element

Relevant Information on and how to access Travel and Subsistence

Troubleshooting Tips for users

• Agresso FAQ
• Web Purchasing FAQ
• Travel and Subsistence FAQ

Related University ICT policies

Purchasing and Procurement Policy

Travel and Subsistence Policy

Service Owner

Thomas McArdle, Head of Staff Solutions

    

• Disclaimer
• Privacy
• Copyright
• Accessibility