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How do I create a rule or filter for my messages?

You can setup customised rules that are applied to your incoming and outgoing e-mail based upon certain conditions. For instance, you can direct emails into different folders based upon their subject, sender or content. Outlook applies the rules in the order in which they are listed.  

Outlook 2007

Example: Create a Rule to move NUIGspam mail to the Junk E-mail folder.

1. From the Outlook   Tools menu, select  Rules and Alerts and click the New Rule button
2. Select " Move messages with specific words in the subject to a folder " and click Next 
3. In Step 2: Edit the rule description , click on " specific words " and type in NUIGspam
4. Click Add and then click OK .
5. In Step 2: Edit the rule description , click on " specified " and select the Junk
   E-mail folder and click OK
    
   
6. Click Next and then click Next again to step through the remainder of the Rules Wizard. 
7. Specify a name ( NUIGspam ) for the rule and click Finish
8. You have now created a rule whereby all messages with the word "NUIGspam" in the subject are automatically moved to the Junk E-mail folder.
9. It is recommended that you check your Junk E-mail folder periodically to ensure that legitimate messages are not incorrectly tagged as Spam. If you received an e-mail from a known correspondent that is incorrectly tagged as Spam, please report this "False Positive Spam" to anti_spamnuigalway.ie  

Outlook 2010

1. Go to the Home tab
2. Click the Rules dropdown
3. Click Create New Rule
   
4. Select Subject contains and enter NUIGspam 
   Select Move the item to folder:, select the Junk E-Mail folder
5. Click OK
6. It is recommended that you check your Junk E-mail folder periodically to ensure that legitimate messages are not incorrectly tagged as Spam. If you received an email from a known correspondent that is incorrectly tagged as Spam, please report this "False Positive Spam" to anti_spamnuigalway.ie
   

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