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How do I filter eMail based on recipient address?

Example: For a particular email address, move messages to a new folder instead of your Inbox

The following steps create a rule that will move all messages delivered to a particular email address to a selected mail folder. This applies to Outlook users who have a second email address (a.k.a. alias email address). You will no longer see mail for that email address in your Inbox - it will be delivered directly to the selected mail folder.

Outlook 2007

1. From the Tools menu, choose Rules and Alerts
2. Click the New Rule button
3. Select Start from a blank rule and click Next
4. Tick the box With specific words in the message header
5. In Step 2 (in the same window), click specific words
6. For Specify a word or phrase to search for in the message header, enter the email address for which you wish to create a filter.
7. Click the Add button and then click OK
8. Click Next
9. Tick Move it to the specified folder
10. In Step 2 (in the same window), click specified
11. Select the folder for moving messages (you can create a new folder, if required).
12. Click OK
13. Click Next
14. Click Finish
15. Click Apply and then click OK

Outlook 2010

1. Go to the Home tab
2. Select the email message you want to move to a specified folder
3. Click the Rules dropdown
4. Select Always Move Messages From:
   
   
5. Select your destination folder and click OK
   
   

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