Confirmation of Acceptance

Stage 1: A brief e-mail of acknowledgement will be sent to students whose application forms have been received, but such e-mails will be sent in batches, not individually, so you may have to wait a week or two to hear from us.  Students sometimes write to us requesting individual acknowledgements of receipt: please understand that with such a large volume of applications to process, we are unable to provide such a service.   

Stage 2: Providing your application is approved, you will receive a confirmation of acceptance by e-mail from the International Affairs Officer, NUI Galway - probably in late June. If, for some reason, you are unable to avail of your study place at this University please advise the International Affairs Office in writing as soon as possible. 

If you need a hard copy acceptance letter, e.g. for visa purposes, please let us know in good time.

Application Process

Incoming Erasmus students for 2016/17 (and their coordinators) are requested to read carefully the information given here in relation to applying to NUI Galway.

The NUI Galway Erasmus application form for 2016/17 is now available to download.  Before you start to complete the form, please read the important information that follows below.  Please note that there is no online application form, only a hard copy that must be signed by your home university coordinator.  To save paper and help protect our environment, we'd appreciate it if you'd consider printing the form double-sided (i.e. on the two sides of a single sheet of paper).

The Erasmus Coordinator in your own university will select students to come to NUI Galway.  The nomination of students is based on bilateral exchange agreements in specific subject areas.

Erasmus coordinators at our partner universities should advise us as soon as possible of their 2016/17 student nominations; we have also provided a page specifically for them, Information for Coordinators, which they are kindly requested to read carefully.  

Once you have been nominated, you must complete the NUI Galway Erasmus Application Form for 2016/17.   But first, please read the following important information.

  • The application form is in Word format, so we would prefer if you would type your answers before printing the form and having it signed.  If you must fill it in by hand, please ensure that you write legibly, using block letters. Keep in mind that there will be a fee for the reissue of I.D. cards where illegible handwriting has resulted in the incorrect entry of student names or personal details in our records system. 
  • The E-MAIL ADDRESS you provide will be used if we need to contact you in relation to your application, and we will also need it to let you know whether you have been accepted by NUI Galway as an Erasmus student: please ensure that you have written it correctly and in full!
  • Your examination transcripts will be sent to the "PERMANENT HOME ADDRESS" you give on your form: please ensure that this address is complete, and that it includes your  city and postcode.
  • ACADEMIC COORDINATOR AT NUI GALWAY - please identify yours by consulting the list of coordinators.
  • PROPOSED STUDY PLANS: You do not need to specify on the application form the exact modules that you wish to take at NUI Galway - it will suffice to list the subject areas.  You will list your modules on your learning agreement. 
  • It be appreciated if you would consider printing the form double-sided (i.e. on the two sides of a single sheet of paper) to save paper and help protect our environment. One passport photograph must accompany your application form: please be sure to write your name on the back of the photograph and attach it securely (e.g. staple it) to your form. 
  • You must have the form signed and stamped by your Erasmus coordinator, and return it to us by the relevant deadline.  Application forms which do not bear the SIGNATURE AND STAMP of the home institution coordinator will be rejected. 
  • Please note that we can only accept applications from students who have been nominated by the Erasmus coordinatorin the home institution, and where there is a valid Erasmus Bilateral Agreeement between that institution and NUI Galway in the relevant subject area. 

Please return your application form to:

Gisèle Farrell
International Affairs Office
National University of Ireland
Galway

and please be sure to observe our  DEADLINES31st May, 2016 for Semester 1 or Full Year applicants, and 28 th October, 2016 for Semester 2 applicants.  We regret that forms that arrive after the deadline cannot be considered.

We can only accept hard copies (i.e. paper copies) of this application form bearing original signatures and stamp.  Applications sent by e-mail or fax will not be considered, nor will forms which do not have the signature and stamp of the home institution Erasmus Coordinator, or forms that arrive after the deadline.  Please do not send us faxed or e-mailed copies of the form you send us in the post: this wastes a lot of paper and, with such a large volume of incoming applications to process, it simply creates confusion!

Your Learning Agreement

NUI Galway does not have a deadline for receipt of learning agreements from incoming Erasmus students. This is entirely a matter for your home university, and you should ask your home university coordinator for guidance. Please be sure to select only courses that are available to visiting students.

Here is some information to help you in filling in the Learning Agreement:

FACULTY: at NUI Galway, Faculties are referred to as "Colleges" and there are five of them. They are called:

College of Arts, Social Sciences and Celtic Studies (it will suffice to write "Arts") 
College of Business, Public Policy and Law (it will suffice to write either "Business" or "Law") 
College of Engineering and Informatics (it will suffice to write "Engineering") 
College of Science 
College of Medicine, Nursing and Health Science (it will suffice to write "Medicine" or "Nursing")

DEPARTMENT: at NUI Galway, this will mean the Discipline or School you are based in, according to the bilateral agreement between your university and ours, and you can find a list of Disciplines/Schools on the Colleges and Schools page. Ask your home university coordinator if you are uncertain. If your main area of study is English literature/philology, you should write "Languages". 

NUI Galway's address is University Road, Galway, Ireland

NUI Galway's Erasmus code is IRLGALWAY01.

The country code for Ireland is IE.

The " RESPONSIBLE PERSON" will be your academic coordinator at NUI Galway, the person who must sign your learning agreement on behalf of this university. The "responsible person" is not the institutional coordinator or anyone in the International Affairs Office, unless you are a student from Malta, Uppsala or Utrecht coming here on an "All Subjects" or "Humanities" exchange. You will find the names of all academic coordinators via the link on the left-hand menu.

Orientation Programme

In September and January each year, orientation programmes are organised to provide newly-arrived international students with practical information and advice about living in Galway, to inform them about the services and facilities of the University, and to introduce them to Student Services personnel as well as relevant academic and administrative staff. Within the main Orientation Programme, there will be a special session for Erasmus students, where various procedures and paperwork (in relation to the Erasmus programme and to registration of subjects, etc, at NUI Galway) will be explained in detail.

The orientation sessions are designed to help the student to settle into university life and the new environment as quickly and easily as possible. The programme also includes guided tours of the campus, and a historical walking tour of Galway city usually takes place on the Saturday following the main orientation session.

All students are strongly advised to attend the Orientation Programme. On Day 2, some of the larger academic departments provide introductory talks which cover academic matters of relevance to overseas students. You can find details of the most recent Orientation Programme by clicking here

Knowledge of English

Most lectures are conducted through the medium of English. A small number of courses are offered through the Irish language only. A good knowledge of English is therefore essential.

At NUI Galway, we do not have a specific exam-based requirement in relation to Erasmus students’ level of English, but, in the interests of a meaningful and useful study abroad experience here, we do ask that incoming students have a good command of the English language, both written and spoken, so that they will be able to follow lectures, work with English-language textbooks, participate in small-group coursework, and write their assignments and exams without undue difficulty. We would suggest that students should have attained at least Level B2 on the Common European Framework of Reference for Languages

This is a guideline only; you are not required to provide any particular certificate of language competence when you make your application, but you should bear in mind that students with limited ability in English are likely to encounter difficulty in reading and discussing academic texts with specialised vocabulary and abstract concepts. Experience has shown that such students do not do well in exams or written assessments, and often struggle throughout their study visit to keep up with the rest of the class. In large group teaching, many lecturers will not take account of, or make allowances for, students whose level of English is insufficient to allow them follow the course. 

If you feel that your level of English might not be adequate, then we would strongly advise that you work on improving it in the months before starting your Erasmus studies at NUI Galway.

While a good command of English is an important requirement, we naturally recognise that one of the main purposes of the study period is to improve language performance. English-language classes (at various ability levels) are offered free of charge for a five-week period at the beginning of each semester. More details will be provided at Orientation.

Immigration Procedures

Students who are citizens of EU countries do not need visas to enter Ireland. Students from non-EU countries should note that they may need visas to enter Ireland and that they will be asked to produce proof of their acceptance at NUI Galway upon their arrival in Ireland, i.e. at the airport/seaport. You can find out more about visa requirements on the following website: http://www.inis.gov.ie/ (click on “Visas”). 

If you do need to apply for a visa, you will be required to produce a formal acceptance letter (hard copy) from NUI Galway. As our acceptances are normally issued by e-mail, you will need to inform the International Affairs Office if you require such a letter. It is entirely your responsibility to ensure that you make the request in good time so as to allow 6 – 8 weeks for your visa application to be processed. Visa applications should be made to the Irish Embassy or Consulate in the country in which you reside. If there is no embassy or consulate, you can make the application to your nearest Irish Embassy or Consulate, or directly to the Visa Office, Dept of Foreign Affairs, 13-14 Burgh Quay, Dublin 2. 

Please do not delay in making your visa application: we have seen several cases where students did not allow enough time to secure their visa and had to delay their travel to Ireland. This meant that they not only incurred additional financial costs but also had their study plans disrupted by having missed the all-important early weeks of the semester. Please allow at least 8 weeks for the processing of your visa application.

Non-EU students should advise the International Affairs Office in NUI Galway of their exact time and date of arrival at least one week in advance.

Non-EU visiting students who remain longer than three months in Ireland will be required to register with the immigration authorities within one month of arrival. At the orientation session you will be advised of the exact procedures involved in registering with the immigration authorities.

Closing Date for Applications

Erasmus Application Forms must be returned to NUI Galway no later than:

  • 31st May, 2016 for Full Year/Semester 1 students
  • 28th October, 2016 for Semester 2 students.

We regret that applications received after the deadline cannot be processed.