Academic Procedures

• Academic Calendar (2011/12)
• Registration
• Information on Courses Available and ECTS credits
• Course Timetables
• Exam Schedules
• Assessment
• Exam Transcripts and Grading Systems

Academic Calendar 2012/13

The academic year is divided into two semesters. Dates are as follows:

First Semester

Second Semester

* Examination dates are subject to confirmation.  Visiting students should refer to the Examinations Office website ( www.nuigalway.ie/exams).  Please take note that Examinations in First Year modules may take place in the week that is otherwise designated as “Study Week”.

Students should ensure that they arrive in Galway in time for the Orientation Session and start of teaching. Late arrivers may experience serious difficulties with registration and may find themselves unable to gain admittance to certain courses.  In any event, students will not be permitted to register at NUI Galway once the appointed date for Course Selection has passed (usually 10 - 14 days after the beginning of lectures in each semester).

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Registration

You will receive further information about registration when you attend the Orientation Day.

As well as formal registration as a student, you will be required to register for your chosen modules (courses). You will have 10 - 14 days from the start of the semester in which to make your final course selection.  A special form will be provided for this and it must be signed by your NUI Galway Erasmus departmental coordinator.  

Information on Courses Available and ECTS credits

A complete list of courses available to visiting students in the various faculties and departments can be found in the Visiting Student Academic Information Booklet - two editions are issued each year, one for semester 1 and full year courses, the other for semester 2 courses.  You will find these booklets under the link Courses Available .  You will not be permitted to register for any courses other than the ones listed in these booklets (unless you are a visiting Law or Commerce student, in which case some additional courses may be on offer) .  Information on course content is available on departmental websites or from your Erasmus academic coordinator at NUI Galway.  Here is a list with details of all Erasmus coordinators.   

NUI Galway operates the ECTS credit system, according to which a full year’s workload is weighed at 60 ECTS credits and a single semester at 30 ECTS credits.  Your coordinator at your home university should inform you of the number of ECTS credits you are expected to achieve during your study period at NUI Galway, and should also advise you on the appropriate course choice.

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Course Timetables

It may be the beginning of the semester before course timetables are finalised. Again your Erasmus Coordinator at NUI Galway will be able to advise you.

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Exam Schedules

Examination Timetables will be displayed on the World Wide Web as soon as they become available, at the following address: www.nuigalway.ie/exams/.

Students should note that certain course combinations may not be possible if the relevant exams are going to be scheduled for the same time and date.

Queries regarding the exam timetables should be addressed to the Examinations Office, telephone 492316, 492283, 492304; e-mail: examinationsnuigalway.ie.

In the 2012/13 academic year, the Semester 1 examination session will begin on Monday, 3rd December, 2012 and run until 14th December.

Semester 2 examinations will begin in mid-April, 2013, and will have concluded by mid-May.

Assessment

It is University policy that all Visiting Students (including Erasmus students) undergo the same assessments as Irish students. Erasmus students should not attempt to make alternative arrangements with individual staff members. Assessment is usually by end of semester examinations or essay(s). Year-long courses are examined at the end of the course.

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Exam Transcripts and Grading Systems

Erasmus students will be able to access their examination results online.  A transcript in respect of each Erasmus student will be sent to his/her home university, showing the courses taken, the number of credits attached to each course and the percentage mark attained.

NUI Galway Grading Systems Mark
First Class Honours	70% and above
Second-Class Honours, Grade 1	60% - 69%
Second-Class Honours, Grade 2	50% - 59%
Third-Class Honours	45% - 49%
Pass	40% - 44%

A copy of your exam transcript will be sent directly to your home university. Please ensure that you enter the correct contact details of your departmental coordinator in your Erasmus Application Form.

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