Erasmus PLACEMENTS IN COMPANIES/ENTERPRISES/ORGANISATIONS ABROAD

Eligibility, deadlines and documentation for 2012/13 Students

If you will be doing a placement/internship of at least 3 months’ duration that is an integral and compulsory part of your programme of study here at NUI Galway, and if you are going to be based with a company or organisation in an EU Member State (or in Croatia, Switzerland, Norway, Iceland, Liechtenstein or Turkey), then you may be eligible for an Erasmus grant.  The placement must be based entirely around work experience, and if it takes place in a university, then you must be working there (e.g. in an office or laboratory) and not attending classes. 

To ensure that you can be considered for a grant, you must apply in time to the International Affairs Office, using this  application form.  Deadlines are as follows:

For placements commencing in the period 1^st September – 31^st December: 15^th July

For placements commencing between 1^st January and 31^st March: 15^th November

For placements commencing after 1^st April: 15^th February

You will be required to complete a Training Agreement and Quality Commitment showing the details of the placement, including the programme of activities and the expected outcomes.  This will have to be signed by your departmental coordinator at NUI Galway, by your coordinator/mentor at the host organisation abroad, and by you. Please keep in mind that the details of your placement (choice of host organisation, content, recognition, etc) are a matter for you and your NUI Galway academic coordinator or programme director, and that the International Office has no role in organising your placement.  The onus is on you and/or your sending discipline at NUI Galway to find a suitable host organisation and draw up a Training Agreement.  All three parties to the Training Agreement should hold a copy of that document.

A copy of your Training Agreement should be submitted to the International Affairs Office, but only after it has been completed in full by all parties.  It is important to note that an Erasmus Placement cannot be approved by NUI Galway until the student has provided evidence that s/he is properly insured for a number of contingencies.  Please read carefully our Guidelines for Insurance for Erasmus Placements.  A copy of your training agreement and proof of insurance must be submitted to the International Affairs Office absolutely no less than 10 days before your placement is due to commence.

If your placement is approved for Erasmus funding, you will receive documentation in the post from the International Office, including 2 copies of the Model Placement Agreement.  This shows the conditions of your Erasmus Placement and the details of your grant.  You will need to sign both copies, and return one to the International Affairs Office while keeping the other for your own records. 

Grant Acknowledgement Form (WORK PLACEMENT STUDENTS ONLY): you must acknowledge receipt of your Erasmus grant by means of this form, which you should return by post to the International Affairs Office.  Please ensure that you enter the correct grant amount on the form, and check your bank account if you are unsure.  Please use this form only if you are a student on a work placement/internship!  If you are studying at a university abroad, then you should go to the News and Updates page, where you will find the correct form.

At the end of your work placement, you must complete the Student Final Report and return it by e-mail to the International Affairs Office at NUI Galway.  You must also have a Certificate of Attendance completed and signed by your employer or your mentor at the host organisation, and submit this to the International Affairs Office.  The balance of your grant will only be paid when these 2 documents have been received and approved by NUI Galway.

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