ARE YOU CURRENTLY ABROAD ON ERASMUS?

Erasmus candidates for 2012/13 should click here for general information about the programme and who can take part.

HAVE YOU BEEN NOMINATED TO GO ON ERASMUS IN 2012/13?

An advisory session for all students due to go abroad in the 2012/13 academic year was held on Thursday, 29th March at 6pm in the Colm Ó hEocha Theatre, Arts Millennium Building.  Some of the information can be viewed in this presentation.

The Erasmus Information Brochure for Outgoing Students 2012/13 and the NUI Galway Erasmus grant application form were distributed at the above-mentioned advisory session.  If you are due to go on Erasmus in September/October 2012, please make sure that you submit the grant application form, duly signed by your NUI Galway departmental coordinator, to the International Office by Friday, 27th April.  A later deadline (23rd November) applies for those not going until Semester 2.

Some explanations to help you in managing your paperwork:

APPLICATION FORMS:  The Erasmus Grant Application Form is an NUI Galway internal form; its purpose is to provide the International Affairs Office with all your details for our records.  Please do not confuse it with the host university's application form: it is likely that you will have to apply to your host university for admission as an Erasmus student.  Make sure you know what you need to do in this regard; if in doubt, check with your departmental coordinator.   Please make sure that you are aware of and observe the deadline of your host university in relation to your application.  If in any doubt, check the relevant website.  The onus is on you, the student, to ensure that your application is properly filled in, includes all necessary documentation, and arrives at your host university in time.  Bear in mind also that a housing application form will need to be completed if you plan to take a room in a university residence abroad - early application is advisable.

What happens after I submit my NUI Galway Erasmus application form?
The International Affairs Office will send each outgoing student a package containing a letter of nomination and other official documentation in connection with the Erasmus study visit.  The package will be sent to the home address that you provided on your application form, probably in June.  Please read all the material carefully and follow any instructions given in relation to return of contracts, etc.  

What is the difference between the Institution-Student Agreement and the Learning Agreement?
The institution-student agreement is your "contract" with NUI Galway, setting out the terms and conditions of your study visit and your Erasmus grant.  It's a four-page document that requires your signature alongside that of the International Affairs Officer.  It is provided in hard copy only.  It is vital that you return the Institution-Student Agreement to the International Office BEFORE you begin your study period abroad.  Please do not confuse this document with the Learning Agreement, where you will list the courses you are to take while abroad.  The Learning Agreement for 2012/13 is available for download.

The LEARNING AGREEMENT must be signed by both the departmental and institutional Erasmus coordinator at your host university and must then be returned to your academic coordinator at NUI Galway to arrive absolutely no later than one month after the commencement of your studies.  Should you subsequently drop any courses or select new courses (e.g. for semester 2), then you should use page 2 of the Learning Agreement to record these changes, obtain once again the relevant signatures and return the document promptly to your coordinator at NUI Galway.  You should make sure to keep a copy for your own records.

INFORMATION FOR STUDENTS ON ERASMUS IN 2011/12

The Erasmus Grant - 2011/12 Students

Most full-year students have now received their second grant instalment; students with outstanding paperwork have been notified by the International Office and are requested to attend to this as soon as possible.  The first grant instalment has been paid to all students studying abroad in Semester 2.

Receipt of grant payments must be confirmed by means of the official Acknowledgement Form.  One Acknowledgement Form must be completed and signed in respect of each grant payment.  Please return the form to the International Affairs Office, NUI Galway, as soon as you can confirm receipt.

Other Erasmus Documents

2011/12 Learning Agreement

The LEARNING AGREEMENT must be signed by both the departmental and institutional Erasmus coordinator at your host university and must then be returned to your academic coordinator at NUI Galway to arrive absolutely no later than one month after the commencement of your studies.  Should you subsequently drop any courses or select new courses (e.g. for semester 2), then you should use page 2 of the Learning Agreement to record these changes, obtain once again the relevant signatures and return the document promptly to your coordinator at NUI Galway.  You should make sure to keep a copy for your own records.

Student Report  (66KB) - for completion at the end of your Erasmus study visit.  You will receive an e-mail about this from the International Office in due course.  This document is a compulsory element of the Erasmus study visit: final grant instalments will not be paid to students who fail to submit the report.

It will be appreciated if you can complete the Narrative Report and send it to your departmental coordinator.  If you are a BA non-language student, you should send it to the International Office.

BEFORE YOU LEAVE YOUR HOST UNIVERSITY: Please make sure you get your Certificate of Attendance stamped and signed by a representative of your host university (e.g. International Officer or designated contact person in the faculty where you've been studying).  You should present the Certificate of Attendance for signature at the time when you are leaving the host university, and it must be dated accordingly.  You will not be eligible for a final grant instalment if you fail to return this very important document to the International Office at NUI Galway.  

On no account should you request your host university to post-date this form; it should be signed and dated at the time when you are leaving. 

Further information - e.g. on living/studying abroad 

A useful source of information for students who are moving to another EU country is the the webpage of UK-based research initiative Monetos - here you can access country-specific information on topics like renting accommodation, availing of medical services and opening a bank account abroad.

Another useful resource is the website of Just Landed, which contains extensive country guides with information on housing, visas, health, education, culture, and moving abroad. They also have an online community, where people can ask questions, share experiences about living abroad, and network in specific country and city forums. Besides that, the webpage offers housing and jobs ads.

  Philox is a useful tool for making contact with students around Europe to discuss issues related to studying and living abroad, travel, etc.  It also provides information on career planning and job searching.

STUDENTS WITH DISABILITIES

The Higher Education Accessibility Guide provides information to students with disabilities who are considering study abroad opportunities. The database provides information to the student (in English and host country language) on the range of supports which are available in participating countries. You can find out more by downloading the HEAG flyer (1358KB) and you can access the database at www.european-agency.org/agency-projects/heag.

If you have a severe disability or exceptional special needs, you may be eligible to apply for a grant to assist with the associated additional costs in relation to spending an Erasmus study period abroad.  The International Office has e-mailed all outgoing students in relation to this.

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