The Financial System is the finance system used by the University to manage its day to day finances. It is also a management information system. This means the financial data that is entered into the Financial System can be output in the form of enquiries and reports to provide up to date, relevant and useful information for managing Recurrent Budgets, Research and Capital Projects.

Financial System Account & Access

Staff & Hourly Paid Employees

In order to get an account on the Financial System (Agresso), StaffHourly Paid Employees must first be set up with access.  Please log a call at the Service Desk, and provide your 6 digit staff/payroll number. This  number is displayed on your Payslip/P60 or Staff Card. The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).

When requesting an account please specify each Financial System (Agresso) access/role you require (Travel & Subsistence,  and/or Requisitioner,  Web PO Approver access. (Note: Requisitioner,  Web PO Approver access to a budget requires Budget Holder authorisation).

Scholarship Students

In order to get an account on the Financial System (Agresso), you must first be set up with access.

  1. You will need to obtain your valid 6 digit scholarship number.
  2. Once you have this 6 digit scholarship number, please log a call at the Service Desk. The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).
  3. When requesting an account please specify each Financial System (Agresso) access/role you require (Travel & Subsistence,  and/or Requisitioner access (Note: Requisitioner access to a budget requires Budget Holder authorisation).

If you do not know your 6 digit scholarship number, you can locate this as outlined below:

  • Your scholarship payments from NUI Galway will show your 6 digit scholarship number as a reference on your bank statement.
  • Your academic supervisor/director, will also be able to view your 6 digit scholarship number in the column headed “Staff/Student” on Agresso reports.

    Note: Scholarship six digit ID number is only available on Agresso to view after the first Scholarship payment is paid to the individual.
    •   A good example of a research funder expenditure report (i.e. cost centres beginning with “R”) for scholarships is Research Expenditure Detail by Category (w).
    • A good example of a recurrent budget report (i.e. cost centres beginning with “D”) for scholarships is Scholarship Expenditure Detail (w).

Log in to the Financial System (Agresso)

The Financial System (Agresso) is available online at https://agresso.nuigalway.ie/ or the URL itself is https://agresso.nuigalway.ie/.  At the login screen enter your UsernameClient and Financial System (Agresso) Password.

  • Username - Your staff/payroll or scholarship number . Note: Your Financial System (Agresso) Username differs from your Campus Account username, remove the leading zero and the letter s -  e.g. 012345
  • Client -  U1
  • Password -   password must be a minimum of 8 characters long,   and must contain characters from at least 3 of the following character sets;
    • Lower case characters 'a' - 'z'
    • Upper case characters 'A' - 'Z'
    • numbers '0' - '9'
    • Special characters, e.g. !"£$%^&*()@
    Please see the ICT Policy - QA404 NUI Galway Password Policy for more information.

External  E Account Users

In order to get an account on the Financial System (Agresso), you must first be set up with access.  Please log a call at the Service Desk, and provide your 8 digit External E Account username  and budget code.

Please note that written (email) authorization from the Budget Holder is required, stating the budget code and level of access.  The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).

Log in to the Financial System (Agresso) - E account users

The Financial System (Agresso) is available online at https://agresso.nuigalway.ie/
At the login screen enter your UsernameClient and Financial System Password.

  • Username - Your 8 digit external E account number
  • Client -  U1
  • Password -   password must be a minimum of 8 characters long,   and must contain characters from at least 3 of the following character sets;
    • Lower case characters 'a' - 'z'
    • Upper case characters 'A' - 'Z'
    • numbers '0' - '9'
    • Special characters, e.g. !"£$%^&*()@
    Please see the ICT Policy - QA404 NUI Galway Password Policy for more information.

Forgotten your Financial System (Agresso) Password?

If you are unsure of or have forgotten your Financial System password, you can request a new one. This can be done from the Financial System (Agresso) login screen by clicking "Forgotten your password?".

Roles & Access Level

Please see the Roles & Access page for a detailed description of access levels to budgets.

Role Removal

Agresso roles are reviewed on  a monthly basis.  Roles that have not been used in the previous 12 months rolling period are removed.
Renewal of these roles can be requested via the Service Desk with Budget Holder authorisation where applicable *

* Service Desk tickets requesting renewal of the Travel & Subsistence (Smart Expenses) role does not require Budget Holder authorisation  

Budgets - Cost Centers

The Budget Holder should contact the Service Desk, authorising your access to a list of the budgets and also providing your employee number.  Once the Service Desk has given you access, they will contact you within three working days confirming your access level to the budgets.

Leaving & Retiring

Retiring, leaving, or contract ends, your Financial System (Agresso) account will be disabled within 30 days of the end date of the contract.  Please see our Staff Leaving page and ICT Policy - QA434 Retired, Leavers, Mover Policy for more information.

Financial System F.A.Q's

Financial System F.A.Q's

Please refer to our Frequently Asked Questions pages for answers to any queries you might have.

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