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About NUI Galway
About NUI Galway
Since 1845, NUI Galway has been sharing the highest quality teaching and research with Ireland and the world. Find out what makes our University so special – from our distinguished history to the latest news and campus developments.
Colleges & Schools
Colleges & Schools
NUI Galway has earned international recognition as a research-led university with a commitment to top quality teaching across a range of key areas of expertise.
- Business & Industry
- Alumni, Friends & Supporters
At NUI Galway, we believe that the best learning takes place when you apply what you learn in a real world context. That's why many of our courses include work placements or community projects.
Financial System (Agresso)
How do I get an Agresso Account?
The service is available to all NUI Galway employees and postgraduate students with a valid six digit Employee Record (Core) payroll/scholarship ID number.
- NUI Galway Staff & Casual Employees: This six digit ID number is displayed on your Payslip/P60 or Staff Card.
- Scholarships: Please obtain your valid six-digit ID number from your academic supervisor/director, who will be able to provide this to you from any of the Agresso “Funder” Expenditure Detail by Category report* in the column headed “Staff/Student”.
(*Note to academic supervisors/directors: A good example of an Agresso funder expenditure report for research-funder scholarships is Research Expenditure Detail by Category (w). For students funded from recurrent sources (i.e. cost centres beginning with D), a good example of an Agresso report is Scholarship Expenditure Detail (w). The six-digit number required for your scholarship student is found in the Staff/Student column.)
In order to get an account on Agresso, you must first be set up with access. You will need to log a ticket using the Service Desk Ticketing System and provide your 6 digit staff/payroll/scholarship ID number. The ticket request type is as follows: 01.Access to IT Services> Request Access> Financial Management (Agresso).
How do I login to Agresso?
Agresso is available online at https://agresso.nuigalway.ie/
At the Agresso login screen enter your Username, Client and Agresso Password.
- Username - Your staff/payroll or scholarship number . Note: Your Agresso Username differs from your Campus Account username, remove the leading zero and the letter s - e.g. 012345
- Client - U1
- Password - password must be a minimum of 8 characters long and contain the following:
- One lower case character
- One upper case character
- One number '0' - '9'
How do I get access to my specific cost centres within Agresso?
The Budget Holder should contact the Service Desk, authorising your access to a list of the account numbers and also proving your employee number. Once the Service Desk has authorised access, they will contact you within three working days with your Agresso account details.
Documentation & "How To"
- Financial System (Agresso)
- Web Requisitions
- Agresso Roles
- Travel & Subsistence
Recurrent Budget Reports
2 Recurrent Budget Reports
When you log into Agresso, click on Reports in the bottom left of the screen. You will now see Global Reports with an option to expand (+) the reports available for view.
2.1 Recurrent Expenditure Reports
There are a number of financial reports available and these are split according to:
- Discipline (2.1.1)
- School (2.1.2)
- College (2.1.3)
- Support Area (2.1.4)
Depending on your area of responsibility, you will access different reports.
2.1.1 Discipline Budget vs Actual Reports
This section of reports look at Budgets vs Exepnditure for individual disciplines or cost centres. So if you are looking at one individual cost centre, this is the section to look at.
Recurrent Expenditure vs Budget (w)
This report looks at total expenditure for a cost centre (i.e. Pay and Non-Pay). When you open the report, you enter your cost centre in the box titled “Subacc in list”. You can type this in directly or click on the drop down box on the right hand side (“…”).
Enter the periods you wish to run the report for e.g. 201200 to 201212 – This will give the year to date figures for the Academic Year 2012-13. Click on Search………………
There are different levels you can look at in the report:
- Level 1 – Subacc – Will subtotal by Cost Centre (Sub Account)
- Level 2 – Budacc – Will Subtotal by Bud Account (e.g. D200 – Pay – General)
- Level 3 – Account – Will Subtotal by GL Account
- All Levels – Will show all lines in the report
The answer to the question “how much do I have left in my cost centre?” is shown under available(1) on line "D300 GENERAL NON PAY".
Recurrent Expenditure vs Budget NON-PAY
This is similar to the report above, but this report only shows non-pay expenditure
Recurrent Expenditure vs Budget PAY by EMP (w)
This report shows the detailed pay by employee and post number. This will show the details behind the pay budgets and expenditure for the year.
2.1.2 School Budget vs Actual Reports
This section of reports is for looking at Expenditure vs Budgets for each of the Schools e.g. School of Medicine. Within this section, there are 3 reports similar to the ones explained above:
- School Expenditure vs Budget
- School Expenditure vs Budget NON-PAY
- School Expenditure vs Budget PAY by Emp (w)
2.1.3 College Budget vs Actual Reports
This section of reports is for looking at Expenditure vs Budgets for each of the Colleges e.g. College of Science. Within this section, there are 3 reports similar to the ones explained above:
- College Expenditure vs Budget by School
- College Expenditure vs Budget by School NON-PAY
- College Expenditure vs Budget PAY by Emp (w)
2.1.4 Support Area Budget vs Actual Reports
This section of reports is for looking at Expenditure vs Budgets for each of the Support Areas e.g. Bursar. Within this section, there are 3 reports similar to the ones explained above:
- Support Services Expenditure vs Budget
- Support Services Expenditure vs Budget NON-PAY
- Support Services Expenditure vs Budget PAY by Emp (w)
3 Capital Reports
Capital Projects Enquiry Budget vs Actual (w)
The purpose of this report is to show capital expenditure to date for a particular Capital Account. This report will show all expenditure since the Capital account was set up. Therefore, there are no entries for periods on this report.