The Financial System is the finance system used by the University to manage its day to day finances. It is also a management information system. This means the financial data that is entered into the Financial System can be output in the form of enquiries and reports to provide up to date, relevant and useful information for managing Recurrent Budgets, Research and Capital Projects.

Financial System Account & Access

Staff & Hourly Paid Employees

In order to get an account on the Financial System (Agresso), StaffHourly Paid Employees must first be set up with access.  Please log a call at the Service Desk, and provide your 6 digit staff/payroll number. This  number is displayed on your Payslip/P60 or Staff Card. The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).

Scholarship Students

In order to get an account on the Financial System (Agresso), you must first be set up with access. You will need to obtain your valid 6 digit scholarship number from your academic supervisor/director, who will be able to provide this to you from any of the Financial System (Agresso)  “Funder” Expenditure Detail by Category reports* in the column headed “Staff/Student”. Once you have this 6 digit scholarship number, please log a call at the Service Desk. The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).

  • (*Note to academic supervisors/directors: A good example of a Financial System funder expenditure report for research-funder scholarships is Research Expenditure Detail by Category (w)For students funded from recurrent sources (i.e. cost centres beginning with D), a good example of a Financial System (Agresso) report is Scholarship Expenditure Detail (w). The 6 digit number required for your scholarship student is found in the Staff/Student column.)
  • (Scholarship six digit ID number is only available on Agresso to view after the first Scholarship payment is paid to the individual.  This 6 digit ID will also be visable on your bank statements.)

Log in to the Financial System (Agresso)

The Financial System (Agresso) is available online at https://agresso.nuigalway.ie/ or the URL itself is https://agresso.nuigalway.ie/.  At the login screen enter your UsernameClient and Financial System (Agresso) Password.

  • Username - Your staff/payroll or scholarship number . Note: Your Financial System (Agresso) Username differs from your Campus Account username, remove the leading zero and the letter s -  e.g. 012345
  • Client -  U1
  • Password -   password must be a minimum of 8 characters long,   and must contain characters from at least 3 of the following character sets;
    • Lower case characters 'a' - 'z'
    • Upper case characters 'A' - 'Z'
    • numbers '0' - '9'
    • Special characters, e.g. !"£$%^&*()@
    Please see the ICT Policy - QA404 NUI Galway Password Policy for more information.

External  E Account Users

In order to get an account on the Financial System (Agresso), you must first be set up with access.  Please log a call at the Service Desk, and provide your 8 digit External E Account username  and budget code. Please note that written (email) authorization from the Budget Holder is required, stating the budget code and level of access.  The ticket request type is as follows:  01.Access to IT Services> Request Access> Financial Management (Agresso).

Log in to the Financial System (Agresso) - E account users

The Financial System (Agresso) is available online at https://agresso.nuigalway.ie/
At the login screen enter your UsernameClient and Financial System Password.

  • Username - Your 8 digit external E account number
  • Client -  U1
  • Password -   password must be a minimum of 8 characters long,   and must contain characters from at least 3 of the following character sets;
    • Lower case characters 'a' - 'z'
    • Upper case characters 'A' - 'Z'
    • numbers '0' - '9'
    • Special characters, e.g. !"£$%^&*()@
    Please see the ICT Policy - QA404 NUI Galway Password Policy for more information.

Forgotten your Financial System (Agresso) Password?

If you are unsure of or have forgotten your Financial System password, you can request a new one. This can be done from the Financial System (Agresso) login screen by clicking "Forgotten your password?".

Roles & Access Level

Please see the Roles & Access page for a detailed description of access levels to budgets.

Role Removal

Agresso roles are reviewed on  a monthly basis.  Roles that have not been used in the previous 12 months rolling period are removed.
Renewal of these roles can be requested via the Service Desk with Budget Holder authorisation where applicable *

* Service Desk tickets requesting renewal of the Travel & Subsistence (Smart Expenses) role does not require Budget Holder authorisation  

Budgets - Cost Centers

The Budget Holder should contact the Service Desk, authorising your access to a list of the budgets and also providing your employee number.  Once the Service Desk has given you access, they will contact you within three working days confirming your access level to the budgets.

Leaving & Retiring

Retiring, leaving, or contract ends, your Financial System (Agresso) account will be disabled within 30 days of the end date of the contract.  Please see our Staff Leaving page and ICT Policy - QA434 Retired, Leavers, Mover Policy for more information.

Financial System F.A.Q's

Financial System F.A.Q's

Please refer to our Frequently Asked Questions pages for answers to any queries you might have.

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