Travel and Subsistence

The Travel and Subsistence service is used for the online submission, approval and payment of travel and subsistence expense claims to staff at NUI Galway.

Who can use the service?

The service is available to all NUI Galway employees and postgraduate students with a valid six digit Employee Record (Core) payroll/scholarship ID number.

  • NUI Galway Staff & Casual Employees:  This six digit ID number is displayed on your Payslip/P60 or Staff Card.
  • Scholarships:  Please obtain your valid six-digit ID number from your academic supervisor/director, who will be able to provide this to you from any of the Agresso “Funder” Expenditure Detail by Category report* in the column headed “Staff/Student”. 

(*Note to academic supervisors/directors: A good example of an Agresso funder expenditure report for research-funder scholarships is Research Expenditure Detail by Category (w). For students funded from recurrent sources (i.e. cost centres beginning with D), a good example of an Agresso report is Scholarship Expenditure Detail (w). The six-digit number required for your scholarship student is found in the Staff/Student column.)

How do I get an Agresso Account?

In order to get an account on Agresso, you must first be set up with access.  You will need to log a ticket using the Service Desk Ticketing System and provide your employee ID. The ticket request type is as follows: Accounts, Passwords & Permissions > New Account > Financial Management (Agresso)

How do I login to Agresso?

Agresso is available online at

At the Agresso login screen enter your UsernameClient and Agresso Password.

  • Username - Your staff/payroll/scholarship number. Note: Your Agresso Username differs from your Campus Account username, remove the leading zero and the letter s -  e.g. 012345
  • Client -  U1
  • Password -   password must be a minimum of 8 characters long and contain the following:
    • One lower case character
    • One upper case character
    • One number '0' - '9'
Time & Expenses

From the left menu click Time and expenses

If you don't see the Time & Expenses link, please log a ticket with the Service Desk Ticketing System under the category:  Accounts > Password & Permission > Permissions > Financial Management (Agresso). Under the  Agresso Roles, check the  Travel and Subsistence checkbox.

Useful Links
Travel & Subsistence

Travel & Subsistence

Click here to go to the Payroll & Expenses Office website for information on Smart Expenses

Smart Expenses