Working Groups to Implement Public Health Guidelines for Higher Education Institutes

The national Implementation Guidelines for Public Health Measures in HEIs set out over 30 specific actions recommended to mitigate the risk of introducing the virus to campus. The Working Group overseeing the implementation of the guidelines at NUI Galway has identified eight strands of activity. These strands of activity are being progressed by eight Sub Groups, with details set out below.

Communications & Behavioural Change Sub Group         

Membership

  • Lorna Farren (lead for Comms)
  • Becky Whay (lead for Behaviour Change)
  • Michelle Miller (lead for Community Pledge)
  • Academic experts on Behavioural Change from the 4 Colleges
  • Students’ Union representative

Scope

  • Communications plan for students and staff returning to campus
  • Communications campaign for external stakeholders
  • Campaign to drive required behavioural change so that our communities adapt to the new reality on campus    

PPE Sub Group

Membership

  • Representative from each College
  • Representative from the Bursar’s Office
  • Representative from HR
  • Representative from Student Services
  • Representative from PCO

Scope

  • To discuss and recommend:
  • Whether wearing of PPE (e.g. face coverings) be mandated in all buildings on campus.
  • Whether PPE be reusable (e.g. washable) or of the single use variety.
  • Coordinate outlets on campus that will sell face coverings to students or staff that do not have any on their person and cannot return to office or home to collect PPE before start of lecture/practical.
  • What to do in the event of a member of staff or a student refuses to wear PPE.
  • To discuss and agree:
  • Quantity and type of PPE to be purchased (by College and Operating Unit)
  • Delivery and storage locations
  • Distribution plan for staff & students
  • Management of supply chain from order to distribution and management of future orders, delivery, storage and distribution        

Health & Safety and Emergency Planning Sub group

Membership

  • The University Health & Safety Officer
  • Representative from each College
  • Representative from the Bursar’s Office
  • Representative from the Research Office
  • Representative from HR
  • Representative from Student Services

Scope

  • The group will be informed by current Government guidelines and regulations in relation to the safe return to campus activities and will monitor and incorporate any changes to the guidelines and regulations over time.

Student Health & Wellbeing Sub Group

Membership

  • Representatives from SU
  • Head of Chaplaincy & Pastoral Care
  • Head of Student Counselling & Wellbeing
  • Head of Career Development Centre
  • Director of Sports & Physical Activity
  • Representative from each College
  • Representative from Student Accommodation
  • Representative from Communications and Behavioural Change Group
  • Representative from Registry   

Scope

  • This group will focus on ensuring Student Health & Wellbeing issues are identified, prioritised and implemented as we return to campus and will work closely with the Communications and Behavioural Change Group

Technology Sub-group  

Membership

  • Conor McMahon
  • Seán O'Farrell
  • Declan Staunton
  • Peter Corrigan (Library)
  • Thomas McArdle (Registry)
  • Members will be added based on requirements

Scope

  • How technology can support:
  • Student declaration of fitness - Daily Wellness declaration
  • Attendance tracking - Tracking of students location and time spent at locations 
  • High level monitoring of levels of activity in buildings
  • Support for contact tracing
  • Provision of safe access to Computer Suites (General Access and Departmental managed suites)

Staff Sub-group              

Membership

  • Carmel Browne
  • Caroline Loughnane
  • Josephine Hynes
  • Ann Ryan
  • Anne Scott
  • Aengus Parsons
  • Dónal Leech

Scope

  • Self-Declaration/ and managing  risk and high risk staff returning to work
  • Staff groups returning to campus as scheduled
  • Childcare Flexibility Guidance
  • Working from Home
  • Leaves (annual/sick etc)
  • Onboard/Induction new staff
  • PTA/Teaching Support at this time
  • Use of Student Ambassadors to support activity
  • Incorporate findings of Pulse Survey into planning

Student Residences, Accommodation & Catering Facilities           

Membership

  • Ann Duggan
  • Patricia Walsh
  • Susan Clancy
  • Teresa Kelly
  • SU Health Officer
  • Louise Kelly (International Office)

Scope

  • Action Plan to mitigate risk of virus introduction/ spread in student accommodation
  • Communication/guidelines from private student residences
  • Action plan for on-campus catering and retail  facilities in line with public health guidelines

Buildings & Estates Work Plan  

  • John Gibney
  • Buildings & Estates Team with support of staff in all areas           

Scope

  • Planning for return to teaching venues
  • Planning for return to Offices
  • Planning for return of essential Professional Support Services