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Human Resources: Commencing Employment

University Services & Facilities

Accommodation information
Meeting rooms bookings
Child care facilites
Art Gallery
Computer Services - User Support Centre
Dining Facities on campus
Employee Assistance Programme
Health & Safety information
Library Facilities and Services
Photocopying, binding, laminating services, etc.
Management Information Services (MIS) Office
Sports Facilities
Staff Club
Switchboard
Bookshop

Accommodation

The University website has an accommodation page at http://www.nuigalway.ie/administration_services/accommodation_office
It deals with mainly on-campus student accommodation but has useful links and advice on searching for accommodation.

The Galway Advertiser is a local newspaper, which appears every Wednesday on-line. It contains a comprehensive list of private accommodation for both long and short term renting and also contains contacts for accommodation agencies. Its website address is http://www.galwayadvertiser.ie/

For information on purchasing a house, the following is a good website address: http://www.myhome.ie/

Buildings Office

The Buildings Office are responsible for booking meeting rooms and for any maintenance requests. In each department there is a Buildings Liaison person who deals directly with the Buildings Department. You may discuss your requirements with this person or view the Building's Office website for further information: www.nuigalway.ie/buildings/

Campus Crèche

The University crèche is located behind Distillery Road and places are available for Staff and Student's children. It is advisable to book early as there are limited places available. The crèche can be contacted on Extension: 3739.

College Gallery

The College Gallery has exhibitions running all year round. Admission is free for students, staff and members of the public. The Gallery is located in the Quadrangle Building (please ask for directions at the Porter's Desk at the Archway entrance to the Quadrangle Building).

Computer Services - User Support Centre

The User Support Centre (USC) is a service provided for all staff and students, both undergraduate and postgraduate. It offers a "one-stop shop" for all your computing related problems/queries.

When do I contact the USC?

The following is a list of typical reasons why a user would contact the USC:

You need to register a node on the campus network i.e. you have a PC and you wish to have it connected to the network in order to use the Internet and e-mail.
Password problems - you are unable to log onto the PCs in the Public Access suites.
You are a new member of staff and wish to register for an e-mail account.
You require a user id on the Unix suites.
You wish to purchase print credits (Note: you can also purchase print credits from the vending machines located opposite the Arts & Science Suite, Computer Services, in the Friary, Clinical Science and in Nun's Island).
You are experiencing problems with an application e.g. sending and receiving e-mail attachments.
Formatting MS-Word documents.
You require access to a software package not currently available.
You wish to report a broken PC.
You wish to inquire about training courses.
You can contact the User Support Center by dialling extension 3325 or by using the online contact form - http://www.nuigalway.ie/cse/USC/contactus.php

Dining Facilities on Campus

Campbell Catering operate nine restaurants while the Student's Union operate two.

Campbell Catering
An Bhialann
The Junction
St. Anthony's
Áras na Gaeilge
Clinical Science
Nuns Island
Arts Millennium Building
Coffee on Line
Common Room
Staff Room
SU Catering
Smokey Joes
SU Bar Catering

For information on opening hours, menus, click on the following: http://www.nuigalway.ie/catering/restaurants.html

Also available for dining is: Moffets Restaurant. For more details, check out their website at: http://www.moffetts.ie/

Employee Assistance Programme

The University provides a free 24-hour counselling service to help staff with concerns and problems such as work pressure, career uncertainty, relationship difficulties, alcohol and drug abuse etc. It is an independent and confidential service that extends to immediate family of staff members also. These services are available to employees at no charge.
For further information click on the link http://www.nuigalway.ie/hr/empl_assistance/or contact Employee Relations, Extension 3579

Health & Safety

Emergency Information
Please refer to the following web page for key emergency information: http://www.nuigalway.ie/administration_services/healthsaf/emergency_info.html

Training

The Health & Safety Office provides training on a number of key health and safety topics including:

Occupational First Aid courses
Chemical Safety Courses
Fire Safety Training Safety Aspects of Computer Work
Manual Handling Training
Other specialist safety topics

Details of specific course arrangements are regularly circulated to University staff. Ms. Alice Daly, Health & Safety Office, should be contacted directly for details of specific health and safety courses which may be of interest to staff members.

Further information is available on NUI Galway's safety web page at http://www.nuigalway.ie/administration_services/healthsaf A range of health and safety information resources is available form the University Health and Safety Office, including safety publications and leaflets, posters and material specific to the University sector.
In addition, the following health and safety training videos are available from the Health & Safety Office:

Centrifugation Hazards: Safety in the Research Laboratory
Chemical Hazards: Safety in the Research Laboratory
Emergency Response: Safety in the Research Laboratory
Chemical Storage Hazards: Safety in the Research Laboratory
Glassware Washing Hazards: Safety in the Research Laboratory
Living Safely with your Fume Cupboard
Not to Lay the Blame - First steps in the undergraduate electrical safety
Practicing Safe Science
Radionuclide Hazards: Safety in the Research Laboratory
Safe Under Pressure: Safe Oxy-Acetylene Cutting and Welding
Safety at Sea (B.I.M.)

Eyesight Testing where employees* habitually use "display screen equipment" (typically computers or microfiches), as a significant part of their normal work, they may be affected by physical and/or visual discomfort if their workstation is inappropriately set up or used. Legislation was enacted in 1993 which set down certain requirements for eye and eye sight testing for such employees* as follows:

employees* are entitled to an eye and eyesight test prior to commencing computer/display screen equipment work, at regular intervals thereafter or if an employee experiences visual difficulties which may be due to computer/display screen equipment work.

The University has availed of a computer-based vision screening service, to assess employees eyesight with respect to computer /display screen equipment work, on site. Persons wishing to avail of this scheme, must first verify their entitlement to do so, by completing the application form (available from the University Safety Office).

James Hardiman Library

NUI Galway has teaching and research interests in the sciences, engineering, law, commerce, medicine and humanities. The James Hardiman Library at NUI Galway supports the information needs of students and faculty at the University with a collection covering a wide range of subjects, supported by a team of information specialists.

The Library's collection includes:

Book stock of over 270,000 volumes
1,900 current periodicals
Range of electronic information products
Reference collection of Irish government publications
European Documentation Centre
Special Collections which include material unique to NUI Galway
Newspapers

Media Services Centre

The Media Services Centre is located on the Concourse, next to Smokey Joe's café, and offers the following services:

B/W and Colour Photocopying - Staff & Students. Staff from Departments and Centres are given a copying code for use on two B/W & one colour photocopier. A readout is taken at the end of each month and then charged to Department/Centre.
Student handouts are copied, covered, bound and sold directly to students.
Copying and printing requirements for conferences, seminars etc. are catered for. (A5 Booklet format can also be produced but in B/W only).
Colour Laser Printing
Binding (Spiral and Fastback Strip)
Laminating
Scanning
Mail Processing/Franking - All outgoing mail is processed/franked in the Media Services Centre and must be accompanied by a completed Postal Form.

All postal items must reach the Media Services Centre prior to the following times in order to ensure that your mail is ready for collection by An Post on that day:

Registered & Swift Post - 1:00 pm. (All items for registration and swift post must be handed in to a staff member & not put into mailbox outside the counter).
Ordinary post - 4:00 pm (All items for ordinary post may be put into mailbox outside counter. A separate mailbox is in place for personal items which already have stamps attached).
Courier Items Courier (UPS) to destinations outside Ireland - 12:30 pm Courier (SDS) to destinations within Ireland - 3:30 pm

Management Information Services

The services offered by the M.I.S. Office include:

Advice on all aspects of information systems solutions.
Application development and maintenance.
Development of information systems solutions (process, data, software and hardware).
Help desk services for PC and systems related enquiries.

Operations

Centralized operation of servers and Vax hardware.
Optical Mark Recognition for scoring of Multiple choice Examinations.
PC Backup Procedures
PC and peripherals purchasing configuration and support.
Printed output : Standard and special stationary.
Software selection, implementation and support.
Web site advice on developing Web Pages and access to the MIS Web Server.
Training Manuals

Contacting the M.I.S. Office - Phone 353-91-524411 Ext. 2116; Fax 353-91-750532
Email: misopsnuigalway.ie
MIS Office website: http://www.mis.nuigalway.ie/misoffice/index.html

Porters Desk

There are two Porters Desks, one located in the Archway at the entrance to the Quadrangle Building and another located in the Main Concourse near the main entrance. The internal and external mail can be left at the Porters Desks. The Porters will also give directions to anywhere on the campus.

Sports and Recreation Facilities for Staff at NUI Galway

The NUI Galway website contains information on the staff club at http://www.nuigalway.ie/staffclub/The University also has a sports and recreation centre in Áras na Mac Léinn with a gym. Further information on this may be obtained by contacting the manager Kathy Hynes at kathy.hynesnuigalway.ie

Staff Room

To apply to become a member of the Staff Club an application form is available at http://www.nuigalway.ie/administration_services/staff_club/. This form once completed should be forwarded to the Staff Club Membership Secretary (currently Sharon Flynn, Extension: 3481 or Sharon.Flynnnuigalway.ie). The membership is currently € 3.50 per month and will be deducted automatically from your salary monthly, or weekly if you are paid weekly. You will be sent a Staff Club Card to gain access to the Staff Club which is located in the Quadrangle where light refreshments and lunches are available. Daily newspapers and a wide range of magazines are made available to members. In addition, there is a multi-channel TV. The rooms are kept locked and members are issued with a swipe card.

Switchboard

Dial 0 for the switchboard. The switchboard operates during normal University hours from 9:15 a.m. to 1:00p.m. and from 2:15 p.m. to 5:15 p.m. The University has an automated operator on Extension 2888. This system will ask you for the name of the person or department you require and then put you through. The names and extension numbers of permanent staff and contract are also available on the University website at: http://www.mis.nuigalway.ie/phones/alpha

University Bookshop

The National University of Ireland, Galway bookshop is located in the Basement, under the library. It carries most of the course books needed but if you need more just ask and they can be ordered. The shop also carries a large selection of trade, academic books and paperbacks. Payment can be made by cash, credit card, or, for institutional items, by invoice. The book shop can be contacted at Extension: 2599 email: bookshopnuigalway.ie

Human Resources
National University of Ireland, Galway, University Road, Galway, Ireland.
Phone: +353 (0)91 492151, E-mail: Human Resources

This page was last updated Monday, September 26, 2011