NUI Galway provides staff members with an array of benefits that increase their financial security, help them develop professionally and promote healthy work life balance.

Health Plans and Resources

VHI Healthcare

The NUI Galway group scheme with VHI commences in April and ends the following March each year.Deductions can be made through the payroll office to pay for your VHI only. You must notify VHI if you wish to arrange salary deductions. Email for the group scheme number before contacting VHI.

Any amendments or request to stop deductions must be informed by the staff member to VHI directly.

Contact details for VHI: Kieran Shrahan 087-2361956 / Email: 

VHI call centre in Kilkenny: 1890 44 44 44

Please see details on the Pensions & Investment website in relation to Health Insurance Comparison Service offered by Cornmarket.



Vhi Premium Waiver Announcement

Vhi have provided FAQs which outlines how the premium waiver will be applied.  Also included is a communication, and FAQs, designed for your employees – informing them of the change and also answering some of their key questions about how and when they will see this change. I have also included details on the many services and benefits that we have recently adjusted and extended to support them during this time.

We are continuing to assess and adjust other services and benefits to ensure that they are relevant and meaningful to our customers during COVID-19. We will continue to communicate these to you and you can also find more information on this at

VHI Benefits and Services available during COVID-19

VHI Employee FAQs

VHI Employer FAQs

Dental Care

We wanted to share with you an Oral Health E-zine that the Dental Team have designed. As you may be aware most dental surgeries are only open for emergency dental treatment at this time so we thought it would be good to share some Oral Health tips.  Please find attached – Top 5 Dental Tips during Covid-19 and you can share this with your colleagues. 

Top 5 Dental Tips During COVID-19


Life Insurance

Group Life Plan have been selected as the underwriter and providers of the NUI Galway Voluntary Life Cover plan.

The Voluntary life cover plan offers members the opportunity to avail of additional life cover. The Life Cover benefit is two and a half times your pensionable salary in the event of death in service of a member.  The Premiums will be deducted through your salary on a monthly basis and they will also attract tax relief at your marginal tax rate. 

Further details are available at

Retirement Savings Plans

For information relating to NUIG Group AVC Scheme and Personal Retirement Savings Account (PRSA) please visit the Pensions and Investment Office website

Educational Assistance Programmes

NUI Galway is committed to supporting staff undertaking educational programmes to enhance their professional and personal development. This commitment is in accordance with the strategic aims of the University to maximise the potential of staff, to support the recruitment and retention of staff and to ensure a positive commitment to equal opportunities.

Supports include:

  1. FEP (Further Education Policy) - a fund for which staff can apply for support when undertaking a part-time programmes of study. 
  2. Study Leave

For further information please visit Staff Training and Development

Staff Training and Development

The learning and development programmes are available to view on-line or download from the eBook.  The opportunities listed on the eBook can be used to support staff development needs that are discussed during a performance review, inducting new staff to University, upskilling and development of indivduals and/or teams. 

The eBook is valuable resource with training offerings categorised from management and leadership development, information technology, supporting the student, university policies, and health and safety.

To view or register to attend a course offerings, please view the Course Registration page of this website.

Time Off‌


Annual leave forms an integral part of each staff member’s contract of employment with the University where the annual leave year is from the 1st January to the 31st December. Annual leave should be taken within the leave year.  Details of staff annual leave entitlements are available in the Staff Annual Leave Policy.

Public Holidays and Good Friday

In addition to annual leave, the following days shall be extra leave: Good Friday and nine Public Holidays: 1st January; St. Patrick's Day; Easter Monday; the first Monday in May, June and August; the last Monday in October; Christmas Day; St. Stephen's Day. Staff not rostered to work on a Public Holiday will be given the option of taking a day’s leave at an alternative agreed time or will be paid one fifth of their weekly pay. The choice of option will be by agreement with their line manager. The Human Resource Office should be informed of this in advance and will make the necessary adjustments.

Sick Leave

Sick Leave forms an integral part of each staff member’s contract of employment with the University. The granting of sick leave to a staff member who is ill is intended to provide an adequate opportunity for that staff member to recover from the illness and its effect so that s/he may make an early return to duty without a likelihood of a relapse into illness. For further information and the full scheme please refer to the Sick Leave Policy.

Maternity Leave

An employee is entitled to 26 weeks paid leave plus public holidays falling within the period plus option to take 16 weeks unpaid leave unless they are on a fixed term/fixed purpose contract in which case when the contract ends, the Maternity Leave will also end. For further information and tthe full scheme please refer to the Maternity Leave Policy.

Worklife Balance

The University confirms its commitment to develop, maintain and support a comprehensive policy of equal opportunities in employment with the University. To assist in this the University will actively support special leave/career break, parental leave and carers leave where it is reasonable and practical to do so and where operational needs will not be adversely affected.

Other Resources and Services

Use of Facilities

Enjoy the use of Kingfisher facilities for sports and recreation; attend lectures, concerts, athletic events and exhibits; and obtain access to NUI Galway’s library facilities.

News and Information

Stay informed about events and initiatives throughout the broader university community via the online Ollsceala e-zine.

Employee Assistance Service

Please find details here

Parking and Transportation Services

Staff can participate in commuter programmes, including free transit on campus via park and ride incentives and more. Be part of NUI Galway’s commitment to a green and sustainable workplace.

Relocation Expenses

It is University policy to assist its new appointees with the costs of relocating to Galway on first appointment to an academic staff post or to a senior support services staff post (A.O. and above). Such assistance is granted in accordance with the Removal/Relocation expenses Scheme.

Staff Discount Scheme

NUI Galway Staff may avail of discounts/benefits on presentation of a valid staff card at the time of purchase. Please click Staff Discount Scheme for full detail of the discounts available under each category.


Spraoi Early Learning Centre operates the University Crèche, located at 50, Upper Newcastle.

About Spraoi: At Spraoi the focus is on learning through play. They implement the Aistear curriculum and incorporate elements of Steiner and Montessori. The centre has been refurbished to meet the needs of children between 6 months and 12 years. Their software app keeps parents updated in real time about their children's day, thereby including parents, as the primary educator, in the care of their child. The balanced and varied menu is prepared in house to meet the nutritional needs of the child and the new garden growing project links in with this. For smaller children the focus is on sensory play and Spraoi are working to develop the sensory experience both internally and externally in the crèche garden. Parents of children who are interested in enrolling children in the Crèche should contact

For a tour of the centre or more information, please contact Crèche Manager, Niamh Heneghan, on 091 493739

Academic Staff PC scheme

ISS in conjunction with the Human Resource's Office administers a Staff PC scheme. This is only relevant to new academic staff.

New Permanent academic staff and contract staff being appointed for a minimum of three years duration are entitled, under a scheme administered by the Human Resource's Office, to a new PC and a printer on appointment.

The Human Resources Office will advise ISS of all new appointments and she will then contact the appropriate Head of School and/or the new staff appointee to ascertain relevant details. A standard PC and printer will be supplied. ISS  will pre-configure the PC with MS Office, SPSS, Internet browsers and Mailers.

Please note that if the staff member requires any non-standard features, which increase the cost beyond the standard specification, this additional cost will have to be met from departmental funds.

Existing academic members of staff who wish to ascertain whether they are eligible for funding of a new PC to replace an existing old machine should contact the Office of the Academic Secretary  in the first instance with details of the age of the existing machine.

More information may be found on the ISS website at: or by contacting the ISS helpdesk at

Note: In all other cases Schools/Units are responsible for costs incurred in the issue or replacement of PCs.