Thursday, 13 February 2020

Procurement Training: Stage 1: Foundation Course: How To Buy

The How to Buy workshop is the Foundation Course in the Procurement Training Calendar and is mandatory for all staff members who have any involvement whatsoever in buying goods/services/works.

This course explains the basic principles of procurement, your duties and obligations when spending University funds, the role of the Procurement and Contracts Office, step by step guide to using the Procurement Policy, Overview of the Quotations/Tendering/Sole Source Processes and when to apply them, how to setup new suppliers, and much more.

ALL STAFF are required to attend this course every 3 years.

Trainer:   Frances Feeney, Contracts Officer, Procurement and Contracts Office.

To register, please visit the Staff Development Website


Location: TBC    
Time: Thursday, 13th February 2020

Wednesday, 26 February 2020

CELT Workshop: Digital Minimalism: First steps towards a healthy relationship with technology

It's no secret that technology has evolved at an alarming rate. In fact, it's evolved faster than we can keep up with it. Statistics are showing a mental health epidemic among the under 30s and it goes hand in hand with the rise of the smartphone.

In this two hour workshop, we're going to start to question our relationship with the technologies we use on a daily basis. By the end of the session you will have a plan of action to help regain control over your digital life and build a solid framework.

to help you decide whether a piece of technology works for you or if you work for the technology.

Lunch provided!  Please register here.

This workshop is open to students and staff at NUI Galway.

Location: Meeting Rooms 1 & 2, Aras na MacLéinn    
Time: Wednesday, 26th February 2020

Wednesday, 29 January 2020

Staff Training: IT Security Awareness Training

The aim of this course is to provide guidance on how staff can be more security conscious. The content focuses on the key responsibilities of a user whilst also allowing them to learn and become aware of how they could fall victim to phishing, vishing and social engineering. The course is instructor lead and encourages interaction with the class.

  • To raise awareness of IT security amongst staff within NUI Galway
  • To help staff assess potential IT security threats to the University's systems and data
  • To help staff respond in an appropriate manner to these threats

Staff need only attend one session - 28th January or 29th January

To register for the course please click here

Location: Aras Moyola     
Time: 20th March or 21st March, 2019

Wednesday, 22 January 2020

Reading List Service Training

This is an introductory training session demonstrating the Library's reading list management service. This service is aimed at lecturers or any teaching/administrative staff involved in reading list provision..

This teaching support service integrates:

  • your readings lists hosted online
  • Blackboard
  • library resources
  • library ordering & article/chapter scanning 

The session will demonstrate the following:

  • creating & editing reading lists online
  • bookmarking/linking to full text
  • structuring lists
  • publishing lists
  • adding lists to Blackboard

PCs will be available for this session. Teaching staff can bring laptops for convenience if preferred.

For more information and a guide see the Reading List page.

Hugo Kelly
Niamh Walsh
Collection Development Librarians
James Hardiman Library

ext: 3359
ext: 2095

Location: Library Training Room, James Hardiman Library    
Time: Wednesday, 22nd January 2020

Thursday, 23 January 2020

Reporting for Recurrent Account Budget Holders and Administrators

This course is designed to familiarise people with the relevant Agresso reports available to Budget Holders or administrators. It is a hands on demonstration on how to run the reports and how to interpret the figures shown in the reports.  The aim of this course is to enable Budget Holders and administrators run and interpret their recurrent accounts on Agresso.

Course Content:

    • General introduction to budgets, budget movements, structure of Cost Centres/Schools/Colleges
    • How to run reports for Cost Centres which show Budgets, Spend to Date and Amount Available to Spend
    • How to drill into individual amounts to show the transactions
    • How to drill into Budget movements to see what they are for
    • How to run Pay Budget Reports which show detailed Pay Analysis
    • How to check whether an invoice has been paid
  • Any other issues that people are having with Agresso Reports

See Staff Development to register

Location: PC Suite, Nursing & Midwifery Library, Basement, James Hardiman Library     
Time: Thursday, 23rd January 2020

Thursday, 23 January 2020

Agresso Web Ordering Training

This course teaches you how to generate purchase orders in Agresso. It also covers approval limits and goods received notes. There is a demonstration and you will be able to practise generating your own purchase orders.

There are a limited number of spaces for this training therefore you must register for this course (as there are only a number of spaces available). For registration and training details, please see Staff Development.

Location: PC Suite, Nursing & Midwifery Library, Basement, James Hardiman Library    
Time: Thursday, 23rd January 2020

Tuesday, 11 February 2020

Travel and Subsistence Workshop

This is a practical course which allows you to enter a Travel and Subsistence expense claim on Agreeso online, test system for NUIG staff and scholarships students. We will answer queries in relation to using Agresso online and the NUI Galway T&S Policies and Procedures.
To assist staff and scholarships students to enter travel expenses on Agresso online and make claimants aware of the NUI Galway T&S Policies and Procedures.
Practical exercises using Agresso on line

  • Exercise 1 - Submit electronic claim on the test system
  • Exercise 2 - How to check the status of your claim
  • Exercise 3 -  How to deal with a rejected claim
  • Exercise 4 - How to enter Triennial Travel Grant Claim for Academic Staff only

Location: PC Suite NL002B, Nursing & Midwifery Library    
Time: Tuesday, 11th February 2020

Thursday, 30 January 2020

Recruiting Postgraduate Students Workshop

This workshop is aimed at postgraduate Programme Directors, Heads of Discipline, Heads of School and other staff members involved in the recruitment of domestic postgraduate students. It is primarily intended for those recruiting taught postgraduate students: but may be useful for research supervisors also.

This workshop will;
  1. Assist you in identifying your PG recruitment objectives.
  2. Outline the annual cycle of institutional recruitment activity and the promotional platforms available to your programmes.
  3. To guide you in developing an audience-centred strategic recruitment plan specific to your objectives. 
  4. To introduce a suite of recruitment and marketing tools that can be adapted and applied in line with your skillset, budget and other resources.
Attendance at the workshop assumes you have an active role in postgraduate recruitment and/or marketing, and that you have some expert knowledge of your programme, its target audiences, its recruitment aims, etc.

It also assumes you have some familiarity with the CRM-Recruit Ellucian postgraduate application system.

There are a limited number of spaces for this training, therefore, you must register for this course (as there are only a number of spaces available). For registration and training details, please see Staff Development.

Location: Alexander Anderson Boardroom    
Time: Thursday, 30th January 2020

Tuesday, 4 February 2020

Procurement Training: Stage 3: National Tendering

Audience:  Staff must have completed the Stage 1 and Stage 2 Procurement Workshops before attending this course
Specifically designed for staff involved in purchases greater than €25,000.  
National Tendering applies for purchases valued between €25,000 and €209,000.

Topics to be covered include:

  • Government Guidelines
  • What is National Tendering and when does it apply
  • Defining type of procurement – supplies, services, works
  • Examining the procedures (open and restricted)
  • Timelines and Thresholds
  • Understanding the key components of a tender pack:
    • Scope of Requirements
    • Criteria for selection
    • Award criteria 
  • Advertising on etenders
  • Evaluating tenders
  • The award and conclusion stages:
    • Notification letters
    • Award Notice
  • Records to keep

Trainer:  Michael Swan, Greenville Procurement Partners

Click to Register

Location: TBC     
Time: Tuesday, 4th February 2020

Thursday, 23 January 2020

Procurement Training: Stage 2: Managing Quotations/Mini Competition Processes

While the majority of day-to-day purchases are well below tendering threshold values, this does not remove the obligation to seek best value for money, nor does it remove the overriding obligation for openness and transparency.     In addition, many centralised contracts are now setup as Framework Agreements where a “mini-competition” is required to decide which supplier to use.    Whether a quotation or mini-competition process is needed, the principals of running this process are quite similar.    The aim of this workshop is to provide University buyers with an understanding of how to specify requirements, seek quotations/mini-tenders, and evaluate bids while maintaining the goals of attaining value for money and ensuring compliance with the NUI Galway Procurement Policy.  This half day workshop covers all important aspects of the quotation/mini-tender process.  All staff who have responsibility for the activity of purchasing must attend this course.

Audience:    Staff involved in any aspect of the sourcing of supplies and services or purchasing from current centralized contracts.
Pre-requisite:  To get maximum benefit and an understanding of the basic principles, staff must have the Stage 1 Foundation Training Workshop completed first before attending this course.

Click to Register

Location: Procurement and Contracts Office    
Time: Thursday, 23rd January 2020