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Staff, buying computer equipment

Buying Computer Equipment

Funding options
How to Order  
Get a quote  
Place an order  
Delivery and setup
Pre-installed software

NUI Galway, in conjunction with DIT and the five Universities recently went to tender under the Higher Education Consortium (HEC) to select a vendor for the sale and support of desktop PCs, Laptops and Apple Mac equipment to third level institutions. 

Institutions involved in the ICT Framework are:

• The University of Dublin Trinity College
• The University of Limerick
• University College Cork
• Dublin City University
• Dublin Institute of Technology
• National University of Ireland, Maynooth
• National University of Ireland, Galway

The following companies have been awarded the contracts for the provision of desktop PCs, Laptops and Apple Mac laptops and desktops.  ISS will only support equipment purchased from Dell, Screenway or Galmac.

Desktop PCs	Dell	Optiplex 790 desktop	Warranty: 5Yr Pro Support and Next Business Day On-Site Service
Laptop PCs	Dell	Lightweight Notebook: Latitude E6320 Standard Notebook: Latitude E5420 Full Feature Notebook: Latitude E5520	Warranty: 5Yr Pro Support and Next Business Day On-Site Service
Apple Mac	Galmac & Screenway	MacBook Pro 13 inch MacBook Pro 15 inch MacMini iMac Mac Pro	Warranty: 3 year onsite Applecare warranty

 

Funding options

Most computer equipment purchases are generally funded from standard departmental or research budgets.

Information Solutions and Services administers a scheme which allows for centralised funding for the purchase of computer equipment for new permanent members of academic staff and for existing academic staff whose current equipment is five years or more. Please review details of the Staff Computer Scheme online.

Note: Funding will only be available for desktop PCs, Laptops and Apple Mac laptops and desktops from the above suppliers. 

How to order

Get a quote. As the computer equipment supplied under this contract, it is not strictly necessary to get a quotation from the supplier: a purchase order can be directly raised with the supplier. When raising a purchase order directly with the supplier without a quotation, ensure that the elements of your order are clear and that product names/part numbers and pricing the contracted equipment details.

However, even where standard equipment is being purchased at the specified contract pricing, you may prefer to request a quote from the supplier in advance of raising a purchase order; indeed, this may be a requirement within certain departments or for certain budgets. Check with the budget holder. If in doubt, you should ask the supplier to provide a quotation.

Place an order

Note: This page does not relate to the Staff Computer Scheme.

Official purchase orders shall be placed for all values of goods/services. Contact your department administrator (or budgetholder) to raise a Purchase Order on your behalf.

IMPORTANT: Purchase orders cannot be placed through supplier web portals, orders must be placed using the normal purchase order processes currently in use at NUI Galway (see below).

Electronic Purchase Orders

Electronic purchase orders are created on the Agresso purchase order system and issued in typeface and PDF format. An electronically issued Agresso purchase order has a single series of digits as a reference number. Departments can issue electronic purchase orders directly to the supplier without further administration from the Accounts Payable Office.

Delivery and Setup

1. Computer equipment purchased by Information Solutions and Services under the Staff Computer Scheme and computer equipment purchased by departments will be delivered directly to the user.
2. For Macintosh users, Screenway or Galmac will contact you prior to delivery of you new device.  Prior to delivery the supplier will install Office for Mac and other NUI Galway software for which there is a site licence available. On delivery of your new device please complete a Node Registration Form and submit it to ISS for processing.  When the form has been processed you will receive confirmation from ISS.
3. For newly purchased Dell PCs do not power on until you have been contacted by an ISS technician
4. Complete Node Registration Form
5. If you require a temporary folder on a central drive to transfer your data from your old device to new device please indicate on form.
6. ISS will advise you of the location / folder name for transfer of data
7. On receipt of the Node Registration Form a ticket will be logged for you in the Service Desk ticketing system
8. An ISS technician will contact you to schedule a day/time to remotely configure your new device to the Campus Network.  The remote configuration process will take approximately 30mins.
9. Prior to this appointment you will need to un-box and setup your new PC, ( do not power on your PC until instructed to do so by the ISS technician)

Information available about connecting a node to the campus network.

Disposal of old computer equipment

Statement of Support for Computers Purchased Outside of the NUIG Central Procurement Contract

For additional advice or if you have any queries on this subject, please contact the Service Desk in Information Solutions and Services, ext 5777, email servicedesknuigalway.ie 

    

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