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All student mailing list

Who can email all students?

Staff/Students cannot directly send an email to all students.

What is the process to request permission to send an all-student email?

1. Keep in mind the code of practice for mass emails
2. Written authorisation to send an all-student email must be obtained from the Vice-President for the Student Experience or Kieran Loftus, Executive Director of Operations
3. The staff member must then submit the authorisation to the ISS Service Desk
4. ISS send the email from the NUIG student mailer account ( studentmailermis.nuigalway.ie).

What other student distribution lists are available?

The following dynamically updated lists are available: 

• Undergraduate Registered* Students 
• Undergraduate Non-Registered^ Students 
• Postgraduate Registered* Students 
• Postgraduate Non-Registered^ Students 
• Mature Registered* Students 
• Mature Non-Registered^ Students

*Registered = Student Records Registration status of (R)
^Non-registered = Student Records Registration status of (P) pre-registered or pre-registered CAO (PCAO).
All other registration status are excluded.

What is the process to request permission to send to these other maintained student lists?

Same as for all-student list (see above).

What about requests for other mailing lists for a subset of students?

1. Written authorisation is required from the Vice-President for the Student Experience or Kieran Loftus, Executive Director of Operations
2. The staff member must then submit the authorisation to the ISS Service Desk. The request must define criteria for the student list e.g. Undergraduate, Postgraduate.
3. Note that creation of new mailing lists may take several weeks and is dependent on ISS resources available. 

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