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staff, email, exchange email, faq, entourage 2004

How do I create a rule or filter for my messages?

You can setup customised rules that are applied to your incoming and outgoing email based upon certain conditions. For instance, you can direct emails into different folders based upon their subject, sender or content. 

Note: Rules created in Entourage do not run if Entourage is not open. These rules are client side only and do not synchronise to the server. Also, any rules created in the Outlook Web Access or Outlook 2003 cannot be edited by Entourage.

Example: Create a Rule to move NUIGspam mail to the Junk Email folder.

1. Select Tools/Rules from the Menu Bar. This will open a window, which displays any rules or alerts you currently have created. 
   
   
2. Select the Mail (Exchange) tab. 
   
   
3. To create a new Rule, click the down arrow beside the New butt on and select Mail (Exchange) . A new window will open. 
   
   
4. Type in a Rule name e.g. NUIGspam
   
   
5. Click All messages and choose Subject
   
   
6. Type in NUIGspam
   
   
7. Click Change Status and choose Move Message . 
   
   
8. Click Inbox and then choose Folder. 
   
   
9. Select the Junk Email folder and click Choose .  
   
   
   
10. Click OK . 
    
    
11. Your new Rule will then be displayed in the original Rules and Alerts window. Click the Close button to return to the Main window.

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