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staff, email, exchange email, faq, outlook 2003

How do I create a rule or filter for my messages?

You can setup customised rules that are applied to your incoming and outgoing e-mail based upon certain conditions. For instance, you can direct e-mails into different folders based upon their subject, sender or content. Outlook applies the rules in the order in which they are listed.  

Example: Create a Rule to move NUIGspam mail to the Junk E-mail folder.

1. From the Outlook 2003  Tools menu, select  Rules and Alerts and click the New Rule button. 
   
   
2. Select " Move messages with specific words in the subject to a folder " and click Next . 
   
   
3. In Step 2: Edit the rule description , click on " specific words " and type in NUIGspam
   
   
4. Click Add and then click OK .
   
   
5. In Step 2: Edit the rule description , click on " specified " and select the Junk
   E-mail folder and click OK . 
   
    
   
6. Click Next and then click Next again to step through the remainder of the Rules Wizard. 
   
   
7. Specify a name ( NUIGspam ) for the rule and click Finish .
   
   
8. You have now created a rule whereby all messages with the word "NUIGspam" in the subject are automatically moved to the Junk E-mail folder.
   
   
9. It is recommended that you check your Junk E-mail folder periodically to ensure that legitimate messages are not incorrectly tagged as Spam. If you received an e-mail from a known correspondent that is incorrectly tagged as Spam, please report this "False Positive Spam" to anti_spamnuigalway.ie  

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