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Working with Calendars  

The calendar can store all the information that you would expect to find in a conventional paper-based calendar. This section provides information about viewing the calendar, creating appointments and scheduling meetings in OWA.

View the calendar
Create an appointment
Schedule a meeting

View the calendar

To view the calendar, click Calendar in the Navigation Pane on the left (see Fig. 1).



Fig. 1 Navigation pane with Calendar highlighted

The calendar can be viewed by day, week or month.
The day view is shown in Fig. 2 (below).



Fig. 2 Calendar day view

To view the calendar by week, click the  icon from the OWA toolbar.

To view the calendar by month, click the  icon from the OWA toolbar. 

You can also select a day/week/month by scrolling through the months in the mini-calendar displayed on the right hand side of the window.

Create an appointment

1. Click on the arrow icon  (beside New) in the OWA toolbar.
   
   
2. Click Appointment from the menu that appears.
   A new Appointment dialog box appears (Fig. 3).
   
   
   
   Fig. 3 New appointment dialog box
   
   
3. Enter all the details of the appointment.
   
   
4. Click the Save and Close button.

Note: You can edit any appointment in your calendar. Simply double-click on the appointment to open it, make the necessary changes and click Save and Close.

Schedule a meeting

OWA can assist in the planning of a meeting by sending out invitations to attendees and recording their response.

1. Create a new appointment.
   Click on the arrow icon (beside New) in the OWA toolbar and click Appointment from the menu that appears.
   
   
2. Click the Invite Attendees button.
   The dialog box on screen changes to that shown in Fig. 4.
   
   
   
   Fig. 4 Invite Attendees to a meeting 
   
   
3. Click the Required button.
   The Find Names dialog box appears which allows you to search the NUI, Galway Global Address Book or your own contacts (i.e. personal address book).
   Click here for more information about  Address Books.
   
   
4. Add Required or Optional attendees to the meeting.
   
   
5. Add details of the meeting Subject and Location.
   Edit the Start Time and End Time of the meeting.
   
   
6. Press the Send button to send the meeting invitation by e-mail to all attendants. The email requests the attendants to respond and you can view attendee responses in your calendar.

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