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staff, email, faq, Distribution list add/remove

How to add/remove members for a distribution list appearing in the GAL (Global Address List)

Note: There are two types of distribution lists that appear in the Global Address List (GAL) – managed distribution lists and query-based distribution lists. For managed distribution lists, only nominated managers have permissions to add/remove users from the list.

Important: Distribution lists that appear in the GAL cannot contain external email addresses i.e. only nuigalway.ie email addresses can be members of the list. If you require a distribution list which contains external email addresses, please review HEAnet's Listserv service.   

Managers can add/remove users from the managed distribution list using Outlook 2007 or 2010, on or off-campus, but can not edit the managed distribution list while using OWA

1. Open Outlook
   
   
2. Create a New message 
   
   
3. Click the To. button in the new message
   
   
4. The Select Names window will appear showing the Global Address List
   
   
5. Scroll to the required distribution list or type in the distribution list to select it.
   In the example shown below, the managed distribution list is called An tSeirbhís Aistriúcháin Phroifisiúnta - ASAP 
   
   
   
6. Right-click on the entry and select Properties
   
   
7. A new window appears showing the Properties of the distribution list.
   Only individuals named in the Owner section, can modify the list. 
   
   
   
8. To add or remove members from the distribution list, click Modify Members
   
   
9. A new window appears showing Distribution List Membership 
   
   To remove members, select the name and click Remove
   To add members, click Add, select the name from the Global Address List and click OK
   
   
10. Click OK to close the Distribution List Membership window
    
    
11. Click Apply and then click OK to close the Properties window
    The manager has now completed the changes to the Distribution List.

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