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How to Export/Import Staff Email messages using Entourage 2008

Staff email messages are automatically stored centrally on the NUI Galway mail servers. You can also save a copy of messages to your local hard drive or another storage area e.g. USB key or CD. For example, if you are leaving the University, you can export your messages so that you can access them in the future. Macintosh users can follow the steps outlined below to export messages.

1. Open Entourage 2008 and login to your staff email account
   Note: If you are off-campus, ensure that you have an  off-campus Entourage profile set up
   
   
2. If you wish to export a single mail folder, drag that folder to the file location (e.g. desktop) where you wish to store it. The exported folder is stored as a *.MBOX file.
   
   
3. To export the entire contents of the mailbox 
   From the File menu, select Export 
   
   
4. Select Items to an Entourage archive (default option), then All items (default).  Archive the following items: All ticked by default.  Click the right arrow
   
   
   
5. In this step, you can choose to either keep or delete items after export.
   No, Keep the items in Entourage after they are archived is selected by default.  Click the right arrow. 
   
   
6. A prompt will appear “Address book groups cannot be exported”
   Click Continue
   
   
7. Select your file location and click Save
   The exported folder is stored as a *.RGE file.

Note: You cannot attach an exported mail file to an email message in Entourage. It is recommended that you transfer the file by saving it to e.g. a USB key

To import your messages on a different Macintosh computer

1. Open Entourage 2008
   
   
2. From the File menu, select Import
   
   
3. To import the contents of a *.RGE file which contains the contents of an entire mailbox
   
   
   1. Import Entourage information from an archive or earlier version is selected by default
      Click right arrow
      
      
   2. Select the *.RGE file to be imported
      Click Import
      
      
   3. When import is complete, click Done
      
      
4. To import the contents of a *.MBOX file which contains the contents of a single mail folder
   
   
   1. In the Import wizard, select Import Contacts of messages from a text file
      Click right arrow
      
      
   2. Select Import messages from an MBOX-format text file
      Click right arrow
      
      
   3. Select the *.MBOX file to be imported
      Click Import
      
      
   4. When the import is complete, click
   Finish

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