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Staffmail, faq, Outlook 2011

How to Export/Import Staff Email messages using Outlook 2011

Staff email messages are automatically stored centrally on the NUI Galway mail servers. You can also save a copy of messages to your local hard drive or another storage area e.g. USB key or CD. For example, if you are leaving the University, you can export your messages so that you can access them in the future. Macintosh users can follow the steps outlined below to export messages.

1. Open Outlook 2011 and login to your staff email account
   Note: If you are off-campus, ensure that you have an  off-campus Outlook profile set up
   
   
2. If you wish to export a single mail folder, drag that folder to the file location (e.g. desktop) where you wish to store it. The exported folder is stored as a *.MBOX file.
   
   
3. To export the entire contents of the mailbox 
   From the File menu, select Export  
   
   
4. Select Items to a Mac Data File (default option), then  Items of the followingtype (default).  Archive the following items: All ticked by default.  Click the right arrow 
   
   
   
5. In this step, you can choose to either keep or delete items after export.
   No, Keep the items is selected by default.  Click the right arrow.  
    
   
   
6. Select your file location and click Save
   The exported folder is stored as a *.OLM file.

To import your messages on a different Macintosh computer

1. Open Outlook 2011
   
   
2. From the File menu, select Import 
   
   
3. To import the contents of a *.OLM file which contains the contents of an entire mailbox
   
   
   1. Import Outlook Data File is selected by default
      Click right arrow 
   
   

Select Outlook for Mac Date File, click right arrow.
 

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