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Travel and Subsistence Overview 

What is the Travel and Subsistence service?
Who can use the service?
How do I access the service?
Useful links  
Support Workshops 
"How To" documentation and demo videos  
FAQ 

What is the Travel and Subsistence service?

The service is for the online submission, approval and payment of travel and subsistence expense claims to staff at NUI Galway. 

IMPORTANT: To comply with audit requirements, a printout of the claim along with all original receipts must also be posted in an official pre-printed NUI Galway expense claim envelope to the Payments Office NUI Galway.

 

Who can use the service?

The service is available to all NUI Galway employees and postgraduate students with a valid six digit Employee Record (Core) payroll ID. This ID is displayed on the front of your NUI Galway payslip or fellowship payment envelope.

How do I access the service?

1. Activate your account as outlined below under "New Users" or "Existing Users". 
2. Follow the steps outlined in the "How To" document.
   
3.   to the service

New Users

Log a ticket using the ISS Service Desk Ticketing System under the category 
Access & Authentication -> Access Management -> New Account -> Financial Management (Agresso)
Under the Custom Fields heading and Agresso Roles, check the Travel and Subsistence checkbox.

Existing Users

Login to Agresso as normal. You should see a Time & Expenses link in the bottom left menu.
If you don't see the Time & Expenses link, please log a ticket with the ISS Service Desk Ticketing System under the category:
Access & Authentication -> Access Management -> Permissions -> Financial Management (Agresso)
Under the Custom Fields heading and Agresso Roles, check the  Travel and Subsistence checkbox.   

Useful links 

AA Routeplanner	http://www2.aaireland.ie/routes_beta/
Currency Rates/Conversion	http://ww.xe.com/
Travel and Subsistence Rates	Various country rates
Travel & Subsistence Policy	Click here

"How To" documentation & demo videos *

* Demo videos are in Windows Movie (.wmv)  format. 
To view the demos you may need Windows Media Player.  
 

How to access travel & subsistence online	PDF document
How to submit a travel & subsistence claim (Overview)	PDF document	Windows movie
How to submit a travel & subsistence claim (Full Guide)	PDF document	Windows movie
How to approve/reject  a travel & subsistence claim	PDF document	Windows movie
How to check approval status of and/print out a copy of an "active" travel & subsistence claim	PDF document	.
How to search for a "draft" travel and subsistence claim (Use this document if you cannot find a claim you entered).	PDF document
How to change the subaccount (also termed budget code, cost centre or project code) for an entire claim or for individual expense items in a claim.	PDF document

    

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