Network Storage

U:Drive

What is the U: Drive?

All users are allocated disk space on the network servers. This space is referred to as your U: Drive and can be used to store your files from one session to another. It is your responsibility to maintain this disk space. All users are allocated 100Mb of disk space.

 

Note: Undergraduates, your U: Drive is cleared down before the start of each academic year - be sure to take copies of any important files on your account before the end of each academic year.

 
How do I access the U: Drive in the PC Suites?

Once logged in double-click My Computer and then the U: Drive icon.

 

In order to see how much disk space is available to you, double-click My Computer and then the U: Drive icon. From the File menu, select Properties. Your free space will be displayed graphically as the magenta area in a disk space pie chart. Do NOT save your work to the Desktop, as files saved there will not be available to you when you next login.

 
File Naming Schemes

Under Windows XP file names can be up to 32 characters. File names should be as succinct as possible and meaningful identifiers e.g. ThesisCh1 for the first chapter of a thesis. The non-alphanumeric characters / : * ? < > " | cannot be used in file names.

 

A three character file extension (which is usually hidden) generally describes the file type. Common file extensions are .txt for text files, .xls for Excel spreadsheets and .doc for Word documents.

 
Directories and Sub-Directories

A directory is a collection of files in a given area. As you create files they are created in your top-level directory in your home area (U: drive) unless you specify otherwise. A directory can contain sub-directories that can be used to organise files. Files with a common theme can be put in one sub-directory. For example all files relating to Project1 could be stored in a sub-directory called project1. Similarly files relating to Project2 could be stored in a sub-directory called project2. This makes the management and finding of files easier as you create more and more files in your home area.

 

To create a sub-directory, double-click My Computer and then the U:Drive icont. From the  File menu, select New and then Folder. A new folder (directory) will be created. To bring order to your folders, you can click on View menu and select Arrange Icons. Icons (in this case folders) can be arranged by name, type, size, and date depending on your preference.  To see what is contained within a given folder, double-click on that folder. To close any window, click X at the top right of that window.

 
Backing up your files

It is impossible to stress how important it is for you to backup your files from your home area to USB/CD on a regular basis. There are a number of ways to back up your work:

 

  1. From the File menu, select  Save and save to the U: drive. Select the Save As command to save the file with a different name. This will give you two copies in your U: Drive.
  2. Use the Drag & Drop facility within My Computer to copy files from the U: drive to USB. Click once on the file in question, hold down the mouse button whilst dragging the file over to the USB drive icon and then let go of the mouse button. A copy will be made.
  3. In My Computer, from the Edit menu, select  Copy when the file you want to copy is selected (left click). At the USB drive icon, from the Edit menu, select  Paste.


How does space get used up?

Your U: Drive contains many files. Some of these files are automatically created for you when you start certain applications. You create most of the files when you save your work. e.g. Word documents are saved as .doc files. Many applications create temporary files whilst they are being run. Temporary files usually have the file extension .tmp or start with the ~ character. If an application which creates temporary files, closes down unexpectedly, i.e. crashes, you may well end up with a number of temporary files in your directory, which you will have to delete manually.

 
Deleting unwanted files

As a regular exercise you should delete all unwanted files from your U: Drive. Be careful not to delete files you may need again. It is in your own interest to manage your disk space. Shortage of disk space may also cause some applications difficulty in starting or they may crash whilst you are using them. To delete files from your U: Drive, click on the file you want to delete. This file will now be highlighted blue. Now either press the Delete key on the keyboard or select Delete from the File menu.  To delete multiple files, hold down the Ctrl key on the keyboard whilst clicking on the files you want to highlight for deletion. Click on a file a second time to remove the highlighting. Before the files are deleted you will be asked to confirm your request.

 
How do I access the U:Drive off-campus?

Go to https://myfiles.nuigalway.ie/

Note that https://myfiles.nuigalway.ie/ is not available from the PC Suites.

 
Getting extra disk space

If, after you have deleted all unwanted files, you still require additional space you may apply for additional disk space by contacting the Service Desk

 

Note: Undergraduates, don't forget that home area files are cleared down before the start of each academic year. Be sure to take copies of any files you wish to keep.

N: Drive

What is the N: Drive?

The N: Drive is an area of file storage on the campus network which is made available to students who wish to share files in a collaborative way with other students.

 

Why might I use the N:Drive?

Students who wish to share files in a collaborative way with other students can use the N: Drive as it provides central network file location. Files placed onto the N: Drive can be read, copied, modified or deleted by other students who have permissions to access that N: Drive.

 

How do I access the N:Drive in the PC Suites?

Once you have requested and been assigned rights to a spacific folder on the N:Drive, double-click My Computer and then the N: Drive icon.  The folder which you have been asigned rights will be displayed. 
Note:  If  you have not been assigned rights to a folder, the N:Drive icon will appear blank.

 

How do students access the N:Drive from their desktop computer?
  • Windows users - Students who use a N: Drive will be prompted after login to also map the Q: Drive. In this case, a DOS prompt appears requesting your Campus password to map the N/Q Drive.
  • Macintosh users - Go to https://myfiles.nuigalway.ie/

Note: If your desktop has been migrated to UDS (University Domain Service), the N:Drive is mapped automatically and is visible when you open Windows Explorer.

 

How do I access the N:Drive off-campus?

Go to https://myfiles.nuigalway.ie/ 
Note that https://myfiles.nuigalway.ie/ is not available from the PC Suites.

 

How do students request access to write to the N:Drive?

Contact the Service Desk to log a support ticket for access to the N:Drive (please specify the folder name). Please note that staff will not be granted access to the N:Drive.

 

Troubleshooting Tips

Unable to view Network Drive Mapping

If you have any queries about the N:Drive, please contact the Service Desk.

Q: Drive

What is the Q: Drive?

The Q:Drive is an area of file storage on the campus network which is made available to staff to facilitate distribution of files to students.   

  • Note: If staff wish to share files in a collaborative way with other staff, it is recommended that the M:Drive is used.

 

Why might I use the Q: Drive?

Using the Q: Drive can simplify the distribution of e.g. lecture notes to students. Files placed onto the Q: Drive can be read and copied by students, but not modified or deleted. Students are advised to take a copy of the file from the Q: Drive to their own personal network storage space ( U: Drive) before attempting to edit it.

 

How do I access the Q: Drive in the PC Suites?

To access the Q: Drive in the PC Suites, double-click the Q: Drive icon in the main Novell-delivered Applications window (NAL). An Explorer window displaying the Q:Drive contents will open and drive Q: on your computer will be mapped to the Q: Drive on the network for the remainder of that logged-in session.

 

How do staff access the Q:Drive from their desktop computer?

Staff who use a M/N Drive will be prompted after login to also map the Q: Drive. In this case, a DOS prompt appears requesting your StaffMail password to map the M/N/Q Drive. 

For staff who do not use a M/N Drive, access to the Q:Drive is available from your desktop computer as follows:

Note: If your desktop has been migrated to UDS (University Domain Service), the Q:Drive is mapped automatically and is visible when you open Windows Explorer.

 

How do I access the Q:Drive off-campus?

Go to https://myfiles.nuigalway.ie/ 
Note that https://myfiles.nuigalway.ie/ is not available from the PC Suites.

 

How do staff request access to write to the Q:Drive?

Contact the Service Desk to log a support ticket for write access to the Q:Drive (please specify the folder name). Please note that students will not be granted write access to Q Drive folder.

 

Troubleshooting Tips

Unable to view Network Drive Mapping

If you have any queries about the Q: Drive, please contact the Service Desk.

BackUp

It is impossible to stress how important it is for you to backup your files on a regular basis to your home area (U:Drive),  to CD or memory stick.   If you choose not to back up your own files, you risk losing data.

How to back up files

There are a number of ways to back up your work:

1. Copy Files to your home area (U: Drive)

NUIG students who connect to the NetWare servers have 100MB of personal, secure, password-protected space in their home area (U: drive). Every night the server is backed up to tape and the tapes are kept for one month. Copies on the nightly backup tapes that can be restored in emergencies (Please note however, that information Solutions and Services do not take responsibility for user data. Please review the Information Solutions and Services┬áBackup Policy.

Choose the Save command from the File menu of the application and save to the U: drive (prefixed by your student ID number).  Select the Save As command and save the file with a different name.  This will give you two copies on your home area.

2.  Copy files to different media

The media you choose to backup your files will depend on the quantity of data to be backed up and how frequently it changes.  Before we continue let's put data quantity into context:

  • 1 byte: A single text character
  • 1 KB = 1000 bytes
  • 1 MB = 1000 KB = A short novel
  • 1 GB = 1000 MB = A pickup truck filled with books
  • Note: Programs are bulky! e.g. Microsoft Office is 242MB

 Now keeping data quantity in mind, let's look at our media options:

  • USB Keys - come in a variety of sizes.
  • Recordable CD-ROMs (CD-R) - can hold 650MB but data cannot be overwritten.
  • Re-writable CD-ROMs (CR-RW) - can hold 650MB/700MB and data can be erased and re-written on the CD-RW.

A note on CDs and DVDS 
There can be a lot of confusion when it comes to CDs and DVDs so let's cover some basics.

  • Many CD drives can also read DVDs.  If the CD drive on your machine says 'DVD-ROM' it means that it will read DVDs but it is NOT a DVD burner.
  • DVD burners will say 'DVD Writable' or 'DVD RW' or 'DVD Multi Recorder'
  • When buying blank DVDs, it is easy to buy the wrong type. Your DVD burner should say either 'DVD ' or 'DVD-'.  You should buy blank DVDs that correspond with your burner.

To copy files to a USB Key

(A)

  • Drag and Drop: Use the drag and drop facility within My Computer to copy files from the U: drive to your USB Key. 
    This is achieved by clicking once on the file in question and holding down the mouse button whilst dragging the file over to the USB drive icon, then letting go of the mouse button. A copy will be made.

(B)

  • Copy and Paste: In My Computer, use the Copy command from the Edit menu when the file you want to copy is selected (left click). Then at the USB drive icon, select the Paste command from the Edit menu.

 

To copy files to a CD-R and CD-RW follow these instructions(Link)

Where to look for files to backup

Personal files can be stored in any number of places. Each application you use will save files in a "default" folder or you can save to any location you choose. It is important to notice where you are saving files and not simply rely on the program's default location. If you know where you are saving files, you will know what folders to back up for safety.

Recovering files that were backed up

If you are restoring a file that has been lost or corrupt, simply find the file wherever you chose to back it up and use drag and drop copy it to your original location. 

Recovering flies deleted from U:Drive

If you want to recover a file deleted from your U: drive, go to My Computer, select your U:drive right click.  From the drop down menu select Salvage Files.  A "Salvage Network Files" window will open. Select the file you want to recover and click Salvage File, the file will be returned to the location in the U:Drive from where it was deleted.  Deleted files can be recovered up to 21 days after deletion.