Non-Staff Expense Claims

Claims by non-staff or any person that do not have an active six digit payroll/scholarship number at NUI Galway must be submitted by completing and returning the appropriate form with receipts attached to Accounts Payable, The Quadrangle, NUI Galway.  If you have any queries relating to this please email:


Staff and Scholarship Students

All staff and scholarship student claims for reimbursement of Travel and Subsistence expenses must be claimed by using the On Line Agresso system via your six-digit ID number.

Staff six-digit ID number

The six-digit ID number is your staff / payroll / personnel number which is displayed on your Payslip, P60 and Bank Statement.

 Student Scholarship six-digit ID number

Your six-digit Scholarship ID number is on your bank statement each time you receive your NUI Galway Scholarship payment.  If you can't locate your number please contact your academic supervisor.

Academic supervisors can find a scholarship six-digit number on Agresso.  Example of an Agresso funder expenditure report for research-funder scholarships is Research Expenditure Detail by Category (w). Example of an Agresso report for students funded from recurrent sources (i.e. cost centres beginning with D), is Scholarship Expenditure Detail (w). The six-digit number required for your scholarship student is found in the Staff/Student column.

(Scholarship six digit ID number is only available on Agresso to view after the first Scholarship payment is paid to the individual)


Opening Hours

Monday to Friday:

09:30 – 12.30

14:30 – 16:30


Email expense queries to: