Travel & Subsistence Policies and Procedures‌      Policies and Procedures Use of own transport

 All expense claims submitted must be in line with NUI Galway policies and procedures.


Claims for reimbursement of travel expenses must be made as soon as possible and, in any event, no later than 3 months after the date incurred.

Claims approved by 12.00 on Wednesday will be included in that weeks pay run provided all relevant receipts are attached and policies and procedures are followed.

Expenses are processed once a week, and you will receive a remittance advice by email.

Goods and Services

Goods and services should not be paid for privately with a view to reclaiming via expenses.

Goods and services should be procured under the relevant University procurement step by step guide i.e. purchase order and supplier invoice.   See the following link regarding list of Procurement Centralised Contracts.

Other supplier accounts can be found on Agresso Online. Go to Reports > My Travel Expenses > Supplier Search Query.

  Amend Name like by entering % before and after the word you want to find and hit search. (see print screen below)

Agresso Supplier Search

Opening Hours

Monday to Friday:

09:30 – 12.30

14:30 – 16:30


Email expense queries to: