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SUBMISSION PROCEDURE FOR RESEARCH PROPOSALS

In order to receive institutional sign-off on a funding proposal, you must download and complete a Proposal Submission Form and return, by email, to the relevant Research Support Officer in the Research Office. For submissions over €50,000 you will also need the approval of the Research Accountant. Don't forget to append your budget page to the completed form.

STEP-BY-STEP GUIDE: PROPOSAL TO PROJECT

This table takes you step-by-step through the procedures you will need to successfully move from proposal preparation to getting your research project off the ground, with some of the most commonly required forms attached.

Step	Procedure	Relevant documents/Forms	Comments
1.	Finding a funding source	Research Office Internal Access Website	Funding alerts are also sent to staff by email. (For more info click Funding Notices)
2.	Preparing a proposal	Template Criteria Sheet See guidelines above also	READ ALL THE DOCUMENTATION and create a Criteria Sheet for yourself.
3.	Preparing the budget	Researcher Salary Scales (Click on Forms and select 'Budget Template for Costing a Proposal') Budget Template (Click on Forms and select 'Budget Template for Costing a Proposal') Salary Calculation Tool - All agencies except SFI. (Click on Forms and select 'Budget Template for Costing a Proposal') Procurement Policy Checklist for equipment purchase	Check what overheads are allowed by the funding agency and include these in your budget. If you choose to use the budget template to work out your budget PLEASE check calculations manually also. If in doubt, please contact the Research Accounts Office for advice.
4.	Submitting your proposal (internal procedure)	Proposal Submission Form - This internal form must be completed for all research proposal submissions.	Please email to the relevant Research Support Officer in the Research Office.
5.	Submitting your proposal (official sign-off for funding agency)	Check the application form for required signatures (Authorised Institutional Signature)	This signature will normally be Prof. Terry Smith, Vice-President for Research. Please arrange for signature at least 3 working days in advance with the relevant Research Support Officer.
Congratulations - you got the funding. Now you need to set up your project. IMPORTANT: The contract with the funder must be signed off by TTO
6.	Setting up a Research Account	- Initial Contract Setup Form (Contract research) - Letter of Offer (from funding agency) - Approved Budget (from funding agency)	Sign off of this will occur once they have sight of the letter of offer and approved budget (contact Ann Byrne in Technology Transfer Office - technologytransfernuigalway.ie The form should then go to the Research Accounts Office who will set up your project account.
7.	Setting up your post-graduate students	Scholarship Forms	Any queries or questions please contact Joanna Forde (Research Accounts) at 091 495262 ext. 5262 or email joanna.fordenuigalway.ie
8.	Getting your post-graduate students registered for a degree	Don't forget that students will need to register for a post-graduate degree.	The Postgraduate Admissions Office will advise you on the procedure in your faculty.
9.	Employing Research Funded Staff	It is the policy of the University to advertise research posts with some allowed exceptions. The HR office issues the formal offer of employment for all posts. Post Proposal Form	For further information please see Research Recruitment Guide. All queries in relation to employment and recruitment issues should be addressed to the HR Manager – Research.
OTHER STUFF YOU MAY NEED TO DO
10.	Getting connected to the campus computer network	Further info here
11.	Getting connected to the phone network	Further info here
GUIDES ON WRITING A GRANT PROPOSAL Putting together a grant - some tips (download in PDF) The Art of Grantsmanship (download in PDF) Fundamentals of grantsmanship (download in PDF) Beginners proposal writing guide (download in PDF) Guide to grant writing in the social sciences (download in PDF)

Research Office
National University of Ireland Galway, University Road, Galway, Ireland.
Phone: +353 (0)91 495312 Fax: +353 (0) 91 494591
E-mail: vpresearch

nuigalway.ie
This page was last updated Wednesday, September 26, 2012

SUBMISSION PROCEDURE FOR RESEARCH PROPOSALS

STEP-BY-STEP GUIDE: PROPOSAL TO PROJECT

Step

Procedure

Relevant documents/Forms

Comments

Congratulations - you got the funding. Now you need to set up your project. IMPORTANT: The contract with the funder must be signed off by TTO

OTHER STUFF YOU MAY NEED TO DO

GUIDES ON WRITING A GRANT PROPOSAL