Writing a proposal is a sizeable task, with lots of moving parts and things to consider. While funders have one deadline, there are other timelines as well for you to consider so that you can get as much support as possible to help you write a successful application.

Top tips

1. Read the call documents carefully and thoroughly.
2. Schedule ample time to create your proposal.
3. Be aware of internal deadlines, that way the Research Office will have time to review your proposals.


Internal Deadlines - what you need to know.

While funding agencies have their own deadlines, please take note below of the important Internal Deadlines required for Proposal support. It's important to note that strict internal deadlines are in place for the benefit of researchers. These allow time for budget review, proposal review and proposal preparation support.

Clinical Research Facility - CRF-  4 weeks regulated clinical trial where NUI Galway is  sponsor (drug or medical device), 3 weeks for non-interventional clinical study
Tenders 3 weeks notification of request only to RO
HRB - TMRN 2 weeks 
Research Accounts- RAO - 2 weeks  - please use the "Budget Template"
Research Office - RO - 1 week.

‌ Click here for your College contact.


Useful information - for use in your proposal.

Research Ethics

Does your research require ethical approval?  If so, you should consult the NUI Galway Research Ethics Committee (REC). 

Research Integrity

For information regarding research integrity, consult the National Policy Statement on Ensuring Research Integrity in Ireland 

Research Impact

Building impact into your proposal planning is vital. The importance of impact is reflected in Vision 2020NUI Galway's Strategic Plan 2015-2020.  There are also some great online sources of information, such as www.fasttrackimpact.com.

Open Access Publishing and ARAN

There is a Library Guide on Open Access Publishing. It includes information about open access publishing at NUI Galway, the ARAN repository, how to submit your papers to ARAN, Article Processing Charges (APCs) / Open Access Publishing Charges, as well as copyright, some useful resources and training scheduled by the Library.

Policies and procedures

The Research Office has a webpage dedicated to policies and procedures and will guide you toward the information you need.

Research Data Management

Research data management is an integral part of the research process. Increasingly data management plans (DMPs) and open access to research data is required by funders. The advantages cited include the potential for verification and re-use of research data, continuity of research as staff/researchers change, data sharing and collaboration, research visibility, impact and citation.

The Research Data Management Policy for NUI Galway has been developed by members of the Research Data Working Group. Related supports include a Library Guide on Research Data Management which provides guidance on how to develop a data management plan (DMP), how to store, preserve and share your data. It also includes information about relevant online courses as well as introductory training sessions provided by the Library. The latter include content about institutional, national and EU policy, typical research data management activities, the FAIR principles, and supports at NUI Galway. 

PIC code

NUI Galway's PIC code is 99997804


The legal status is Charity, Registration Number CHY1388, Date of Registration 04 04 1922


The  Research Accounting Office (RAO) provides support to the research community for the budgetary aspects of research proposals. 

Budgets in excess of  €50,000 will need to be approved by the Research Accounting Office (RAO).  Please complete the RAO Budget Proposal Calculation Tool when seeking approval from  RAO.

The Research Office will review budgets under €50,000 . 

Data management and GDPR

Our University's commitment to managing personal data properly is underpinned by the University's Data Protection Policy.  There is a dedicated web site is to explain how the University manages information in line with the Data Protection Acts and GDPR and the implications for both staff and students.

 Policies and procedures

The Research Office has a webpage dedicated to policies and procedures and will guide you toward the information you need.

Reports and Strategy Documents, National Policy Statements

Previous Powerpoint Presentations:

  • Irish Research Council
    Government of Ireland
    Postgraduate Scholarshop Scheme
    IRC GOIPG Presentation 3Oct2018

  • Marie Sklodowska Curie Actions – Individual Fellowships 2018 – Information Session 
    Geraldine Canny (NCP)
    Date: Tuesday, 24th April 2018
    Time: 10.30am - 11.45am
    Venue: MY127 Aras Moyola
    MSCA IF 24042018

  • How to write a competitive proposal for Horizon 2020
    Sean McCarthy
    Date: Thursday, 5th April 2018
    Time: 9.30am – 1.00pm
    Venue: MY243 Aras Moyola
    Competitive Proposal for H2020 05042018
  • Horizon 2020 SC5 (2018-2020) - Information Session
    Alice Wemaere (NCP)
    Date: Monday, 11th December 2017
    Time: 11am – 12pm
    Venue: Orbsen seminar room
    H2020 SC5 11122017
  • Horizon 2020 ICT & FET 2018-2020 – Information Session
    Stephen O’Reilly (NCP)
    Date:  Friday, 20th October 2017
    Time: 10.30am - 12.00pm
    Venue: Room G006, ILAS
    H2020 ICT&FET 20102017

  • Interreg North-West Europe – Information Session
    Siobhan Rudden (NCP)
    Date: Friday, 22nd September 2017
    Time: 11.30am - 1.00pm
    Venue: CA110 Seminar room, Whitaker Institute
    INTERREG NWE 22092017

  • COST Actions – Information Session
    Rita Ward (NCP)
    Date: Tuesday, 23rd May 2017
    Time: 11.30am - 1.00pm
    Venue: Room MY126, Aras Moyola
    COST ACTIONS 23052017

  • Horizon 2020 SC6 (2018-2020) – Information Session
    Maria O’Brien (NCP)
    Date: Wednesday, 3rd May 2017
    Time: 11.00am - 12.30pm
    Venue: Room G010, Moore Institute Seminar Room
    H2020 SC6 03052017

  • Secure Societies – protecting freedom and security of Europe and its citizens - Opportunities
    Michael Murphy PhD,  (NCP)
    Date: Monday, 12th December 2016
    Time: 1pm – 2pm
    Venue: Room 125, Research & Innovation Centre
    H2020 SC7 12122016
  • Marie Sklodowska Curie Actions – ITN 2017 – Information Session 
    Jennifer Brennan & Suzanne Millar-Delaney (NCPs)
    Date: Wednesday, 9th November 2016
    Time: 11.00am - 12.30pm
    Venue: Room 126 Aras Moyola
    Introduction to ITN2017
    ITN Tips for success