Writing a proposal is a sizeable task, with lots of moving parts and things to consider. While funders have one deadline, there are other timelines as well for you to consider so that you can get as much support as possible to help you write a successful application.

Top tips

1. Read the call documents carefully and thoroughly.
2. Schedule ample time to create your proposal.
3. Be aware of internal deadlines, that way the Research Office will have time to review your proposals.


Internal Deadlines - what you need to know.

While funding agencies have their own deadlines, please take note below of the important Internal Deadlines required for Proposal support. It's important to note that strict internal deadlines are in place for the benefit of researchers. These allow time for budget review, proposal review and proposal preparation support.

Clinical Research Facility - CRF-  4 weeks regulated clinical trial where NUI Galway is  sponsor (drug or medical device), 3 weeks for non-interventional clinical study
Tenders 3 weeks notification of request only to RO
HRB - TMRN 2 weeks 
Research Accounts- RAO - 2 weeks  - please use the "Budget Template"
Research Office - RO - 1 week.

There is a dedicated Research Support Officer for each college.  Their role is to support researchers in navigating the research funding landscape and offer proposal preparation to enhance the competitiveness of submissions.  Please pop to the Fund Your Research page to see their names.


Useful information - for use in your proposal.

Research Ethics

Does your research require ethical approval?  If so, you should consult the NUI Galway Research Ethics Committee (REC). 

Research Integrity

The Research Office offers training on this topic.  For information regarding research integrity, consult the National Policy Statement on Ensuring Research Integrity in Ireland 

Research Impact

Building impact into your proposal planning is vital. The importance of impact is reflected in NUI Galway's Strategic Plan 2020-2025.  There are some great online sources of information, such as www.fasttrackimpact.com.

Open Access Publishing and ARAN

There is a Library Guide on Open Access Publishing. It includes information about open access publishing at NUI Galway, the ARAN repository, how to submit your papers to ARAN, Article Processing Charges (APCs) / Open Access Publishing Charges, as well as copyright, some useful resources and training scheduled by the Library.

Research Data Management

Research data management is an integral part of the research process. Increasingly data management plans (DMPs) and open access to research data is required by funders. The advantages cited include the potential for verification and re-use of research data, continuity of research as staff/researchers change, data sharing and collaboration, research visibility, impact and citation.

The Research Data Management Policy for NUI Galway has been developed by members of the Research Data Working Group. Related supports include a Library Guide on Research Data Management which provides guidance on how to develop a data management plan (DMP), how to store, preserve and share your data. It also includes information about relevant online courses as well as introductory training sessions provided by the Library. The latter include content about institutional, national and EU policy, typical research data management activities, the FAIR principles, and supports at NUI Galway. 

Participant Identification Code (PIC) code

NUI Galway's Participant Identification Code (PIC) code is 999978045


The legal status is Charity, Registration Number CHY1388, Date of Registration 04 04 1922


Sustainability is one of four values forming the core of our university’s Strategy 2020-2025.  The report reads, “through our teaching and research activities, using the UN Sustainable Development Goals as a framework, we will develop the next generation of students, researchers and innovators for tackling society’s evolving sustainable development challenges.” More.

The university also has a specific Sustainability Strategy  which sets out a vision to establish the University as a leading green smart and healthy campus where research helps tackle societal challenges. The strategy seeks to make the campus a role model for the transition to a more sustainable future and reflects our commitment to lead the transition to a sustainable future by focusing our research expertise and infrastructure on the targets of the SDGs. 

Furthermore, NUI Galway is a signatory to the UN Sustainable Development Goals (SDG’s) Accord and commits to embedding the SDGs into education, research, leadership, operations, administration and engagement activities.

The first green certified lab  in Europe is based at NUI Galway.  NUI Galway is a Green Campus Ireland Awarded Site. This is an international award by the Foundation for Environmental Education that recognises the work undertaken across the campus to promote sustainability in each of five themes that includes energy, waste, water, travel and biodiversity.


The  Research Accounting Office (RAO) provides support to the research community for the budgetary aspects of research proposals. 

Budgets in excess of  €50,000 will need to be approved by the Research Accounting Office (RAO).  Please complete the RAO Budget Proposal Calculation Tool when seeking approval from  RAO.

The Research Office will review budgets under €50,000 . 

Data management and GDPR

Our University's commitment to managing personal data properly is underpinned by the University's Data Protection Policy.  There is a dedicated web site is to explain how the University manages information in line with the Data Protection Acts and GDPR and the implications for both staff and students.

 Policies and procedures

The Research Office has a webpage dedicated to policies and procedures and will guide you toward the information you need.

Public Patient Involvement

The PPI Ignite @ NUI Galway office provides supports to Principal Investigators/researchers across NUI Galway when planning/drafting a grant application. Support is provided to researchers from any discipline where the research includes outcomes that impact human health.  We encourage researchers to email us (ppi@nuigalway.ie) early in the planning process and when appropriate, we will schedule a PPI clinic to provide support on PPI aspects of the research.

 Read the Supporting Grant Applications document to learn more about PPI Ignite @ NUI Galway's process for providing support.

Reports and Strategy Documents, National Policy Statements