Our congratulations if you have been successfully funded.   This page will guide you through the topline information you need and help get you started on your project.



Top tips

1. Account set-up can take time, so get the ball rolling as quickly as possible.
2. Be aware of NUI Galway policies relating to research.

Accepting an Award  - the basics.

No individual member of staff can officially accept an award. All awards are legal contracts between the funder and the University and therefore must be authorised and accepted on behalf of the University by the Research Office.  Such funds include research grants, contract research and donations given for research purposes.

So once you receive notification please email  researchcontracts@nuigalway.ie and the Research Office can trigger the paperwork.

Research Accounts will help you with Financial Reporting, Audits and other elements once your account is opened.  

As a Principal Investigator, you may also need to sign the documentation associated with accepting an award, as may the co-investigators, partners or research students funded on the project. It is very important that whatever documents you sign, you are fully aware of the obligations you are accepting. If you are in any doubt at all about what you are signing and why, please contact the Research Office?

  • Check in detail the terms and conditions of the award, that they are acceptable to the researchers and to the University, taking any appropriate legal advice. Key obligations and responsibilities relating to the project are highlighted to all researchers e.g. conditions relating to confidentiality on the project, intellectual property completion and conditions relating to conflicts of interest
  • It is also important that any arrangements for subcontracting part of the work on a grant or contract or for devolving research governance responsibilities to another organisation is finalised. Please inform researchcontracts@nuigalway.ie of any such arrangements so that the appropriate subcontracts can be drawn up.


For major grants, the funder often takes the lead announcing multiple awards across institutions, so you may need to follow there lead on that. You should, however, keep our Press Office in the loop so that they are aware of your award if you think it will be of media interest. Their email is pressoffice@nuigalway.ie.  

Recruiting Researchers

  • Research posts are funded by external funding grants and agencies and are usually on a fixed term contract basis.  The University recognises the need for research units to be in a position to recruit research staff in as expedient a manner as possible while adhering to best practice methods of recruitment and selection and in compliance with legislation.  HR will assist and advise staff of Research Units/Schools/Colleges in managing the recruitment of research staff.  All offers of employment at NUI Galway must be processed by the HR office. Visit the section on Recruiting Researchers on the HR website. 
  • In October 2013 NUI Galway was awarded the HR Excellence in Research Logo by the European Commission in recognition of our commitment in implementing the principles of European Charter & Code for Researchers.  The Charter and Code includes 40 principles and requirements which specifies the roles, responsibilities and entitlements of researchers as well as of employers and/or funders of researchers.

Industry / Commercial elements

If the funding is from a source such as Enterprise Ireland Awards, is an industry collaboration, is contract research or pertains in any way to intellectual property (or potential IP) please also notify the  Innovation Office.  There are dedicated Commercialisation Executives for different disciplines.