Course Details

Chairing Effective Meetings (Friday June 27th 2014)
The registration period has expired.
Category:
Professional Skills
Course rationale:
The ability to manage meetings effectively and to ensure that minutes are clear, concise and accurately reflect the decisions taken are essential requirements for anyone in a 'Chair' position.
The aims of this highly practical half-day course are to provide participants with the skills and tools required and to build personal confidence in their ability to run a meeting.
Target group:
This course is for anyone who would like to polish their chairing skills. It is also suitable for anyone who will have to chair meetings in the future and wants to apply best practice.
Content:
Introduction
  • Best practice: Defining a good meeting

  • Defining the roles and responsibilities of chair and minute-taker

  • Characterising the relationship between the chair and the minute-taker

  • Managing Meetings
  • Preparation

  • Differences between internal and external meetings

  • Creating and managing an effective agenda

  • Time management techniques

  • Ensuring objectives are met/ keeping meetings on track

  • Liaising with the minute-taker

  • Learning to summarise in meetings

  • Stamping out waffling and repetition

  • Using additional reports/ documents in the best way

  • Managing people: encouraging participation/ dealing with personality types etc.

  • Managing conference calls

  • Ensuring the minute-taker delivers the minutes required (e.g. level of detail, formality of language)

  • Awareness of FOI and its implications (e.g. content, records management)

  • Offering clear instructions on the completion of meetings

  • Tips for reviewing the final version of minutes

  • Effective Minutes
  • What are good minutes?

  • Defining the purpose and readership of your minutes

  • Identifying key skills for an effective minute-taker

  • Who said what? Two types of minutes: with/ without attribution

  • Use a template to create accessible minutes/ action sheets

  • Reviewing minutes, for accuracy, relevance, clarity and brevity

  • Start date (yyyy-mm-dd):
    Jun 27, 2014
    Duration:
    1 days
    Time:
    9:30a.m. - 1:00p.m.
    Organiser:
    Organisation and Staff Development
    Venue:
    Training Room, HR office
    The registration period has expired.

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