FAQs for first year students

How do I register?

Please see our Registration website for full details. 

 

 

What happens if I get an upgrade in my Leaving Certificate exams of 2013?

The Department of Education and Skills requested the HEA to remind the higher education institutions under its remit of the position regarding the eligibility of students, who receive a Leaving Certificate upgrade, to avail of the Free Fees Scheme.

The current position is that where a student receives an upgrade of their Leaving Certificate results, they can immediately change, where possible, to their higher course choice. However, there have been cases where this has not been possible and students have been allowed to continue on their lower course choice and transfer to year 1 of their higher course choice the following year.  This has resulted in requests for clarification as to the circumstances under which such students can qualify for free fees under the Free Fees initiative, which generally prohibits free fees where a student repeats year 1.

The position is that free fees are allowable where a student repeats year 1 in the following circumstances:

(a) In their “repeat year” the student must commence the course of study in the chosen institution which they had originally applied for on their CAO application but where they did not receive sufficient points from their initial Leaving Certificate results.   The Institution must obtain written confirmation of this (from the CAO) and

(b) The student cannot be accommodated by the institution on their higher choice of study in year 1 as all places have been filled and they are granted a deferral so that they can commence on their higher choice of study the following year.  Or

(c) The institution has a place for the student on their higher course of study but due to commencement of the course in September, together with intensive course content, the Institution confirms that it would be unfeasible for the student to make up the study time lost and a deferral is granted for one year.

If following a Leaving Certificate recheck and upgrade, an Institution can accommodate a student on their higher choice of study (and (c) above does not apply) but the student seeks to defer this option, the student must be advised by the institution that he/she will not be eligible for free fees for year 1 of their higher choice should they take up their higher choice of course the following year.

 

How do I pay my fees?

Fees can be paid securely online

Fees can also be paid using our unique bank giro. Please e-mail Fees stating your student ID number. This will be forwarded to your home address and can be used to pay your fees in any bank in the Republic of Ireland.

International students please see our link to fee payment here

 

How do I apply for a grant?

Contact Student Universal Support Ireland (SUSI)

 

 

How can I transfer to another full-time undergraduate programme within NUI Galway?

Please see details here or alternatively contact our Admissions Office directly.

 

 

How do I find out if I am eligible for free tuition fees?

The Higher Education Authority pays the tuition element of the fees on behalf of the student if: 

  • The student is attending a full time undergraduate course 
  • The course is a minimum of two years duration 
  • The student has never been to third level before either here or anywhere else in the EU 
  • The student:
    • is an Irish national who has lived here for the last 3 years 
    • is a national of an EU state who has lived in the EU for the last three years 
    • has Official Refugee status and who has lived in the EU for the last three years

If in doubt check out the full details for eligibility by reading the free tuition fee guidelines 

 

How do I get my fees refunded?

The University accepts no obligation to refund fees once a student has registered. However, if you de-register from your course officially by completing the official course withdrawal form before 30/09/13 you may be entitled to a refund. Please email Fees for further information. 

If you paid by credit card / laser card this refund will take up to 4 working days.  If you paid by bank giro this refund will take up to 10 working days. 

 

When can I register?

Registration is open from 22nd August, 2013.  Check our Registration website for full details.

 

When can I pay my fees?

Fees can be paid in two equal instalments: the first instalment of 50% is due immediately. Fees outstanding at the 31st October 2013 will incur an additional financial penalty of €200.

 

What is the full fee?

Undergraduate programme fees are made up of three components:

(1)     tuition – varies for each course. See consult our list of Undergraduate Programmes. This is payable unless you are eligible for free tuition fees or are on a grant.

(2)     student contribution charge of €2,500. This is payable unless you have a grant.

(3)     student levy – payable by all students is €224.  This is not covered by a grant.   

You pay €224 even  if you are on a grant and eligible for free tuition fees.

You pay €2,724 if you are NOT on a grant but are eligible for free tuition fees.

You pay the full course fee if you are not eligible for a grant or free tuition fees.

 

How much do I pay if I am entitled to a grant?

Assuming you are eligible for 'free tuition fees' you pay €224 online.  You must bring your letter of grant award to the Fees Office by 31st October 2013.

Assuming you are eligible for 'free tuition fees'  but not eligible for a grant you pay €2,724.

 

Does a medical card entitle me to any reduction in fees?

No. However you may be entitled to Student Universal Support Ireland (SUSI) funding.

 

What is the tuition fee?

The tuition fee is the payment made for course instruction at NUI Galway.  This is payable unless you are eligible for free tuition fees or are on a grant.

 

What is the student contribution charge?

The student contribution charge is €2,500.  It contributes towards the cost of: student services, examinations, admissions, registration, fees administration and student records.

If you are eligible for a SUSI grant then SUSI will cover some or all of this charge.  However, you must show us written evidence of this SUSI award by 31st October 2013.

 

What is the student levy?

The levy is €224.  All students must pay this as the grant will not cover this levy.

The levy is allocated to the following activities:

·           Sports Clubs

·           Societies

·           Students Union

·           Student Health Unit

·           Flirt FM

·           Áras na Mac Léinn

·           Student Project Fund

 

What happens if I have paid by bank giro?

Keep your receipt in a safe place as you may be required to present it to Fees Office staff during the academic year.

 

What happens if I have paid by debit or credit card?

This payment will be automatically transferred to your student record.  You will receive an emailed receipt confirming payment to your NUI Galway email account.  Do check your own financial history by accessing your student portal and the payment should be visible. 

 

What happens if I do not pay on time?

Fees are due immediately.

You will be charged a late payment penalty of €200 if  you have not paid half of your fee by 31st October 2013. 

You will be charged another €200 if you have not paid the remainder of the fee by 31st January 2014. 

You will not be given your exam results.

You will not be allowed to progress to the next year of study.

You will not be conferred.

Access to transcripts etc. will be blocked.

 

Do I need to prove that I have the grant?

Yes. Unless you prove that you are entitled to a grant then you are liable for the full fee payment.  You must bring your letter of grant award to the Fees Office by 31st October 2013.



I wish to defer my course on medical grounds. What do I do?

Submit your medical evidence and covering letter to the Fees Office indicating that you wish to repeat on medical grounds as a “free tuition fee” student.  You must supply detailed medical certificates that must include referrals to a consultant or consultants and/or hospitalisation, obtained at the time of the illness. It should be clear from such documentation that you were actively prevented from attending or participating in your academic course for a significant period.  Students who become ill after lectures (tuition) for the academic year are completed are not entitled to apply for "free tuition fees" on medical grounds.  

If the Department of Education agrees to fund you for a repeat year, you will nevertheless be liable for the student levy and the student contribution charge for your repeat year.  If free tuition fees are granted, this applies only where a student is returning to the same college and the same programme. If you attend a different programme at NUI Galway or a course at another third level institution, you will be liable for half or full tuition fees based on the original period of attendance.  

I am deferring the academic year. How will this affect my 'free tuition fees' status?

If you do not register for an academic year the Fees Office will not claim free tuition fees on your behalf and so you will be entitled to avail of the Free Tuition Fees when you resume studying.   Please ensure you discuss your options with the relevant College Office.

 

I have registered but am taking a leave of absence. How will this affect my 'free tuition fee' status?

If you take your official leave of absence prior to 31/01/2014 you would be eligible for 50% free tuition fees plus student contribution charge and student levy on your return in September 2014, assuming that free tuition fees are available. 

If you take your official leave of absence after 01/02/2014 you would be liable for 100% tuition plus student contribution and student levy on your return in September 2013, assuming that free tution fees are available.


I am unhappy with my undergraduate course at NUI Galway. What are the fee implications if I reapply to the CAO for another college place in September? 

If you withdraw officially with our Student Contact Centre before  30th September 2013 there is no fee impact.

If you withdraw officially with our Student Contact Centre by completing a course withdrawal form after 30th September 2013 but before 31st January 2014 you will have to pay 50% of the tuition fee should you return to 3rd level studies in September 2014.

If you withdraw officially with our Student Contact Centre after 1st February 2014 you will be ineligible for free tuition fees if you return to 3rd level studies in September 2014 and so will be obliged to pay the full tuition fee when you start a new course. 

 

I spent one year in England at University in 2012/13 (or in the past five years).  I received a CAO offer for an undergraduate degree at NUI Galway.  How much do I have to pay?

You are liable for full course fees.

I spent one year in a third level institution but left in March 2013.  I received a CAO offer for an undergraduate degree at NUI Galway.  How much do I have to pay? 

You are liable for full course fees. 

I spent 4 months in a third level institution but left in December.  I received a CAO offer for an undergraduate degree at NUI Galway.  How much do I have to pay?  

You will be liable for 50% of the tuition fee + student contribution charge of €2,500 + student levy €224.

 

I have an Arts Degree but am returning to NUI Galway to study Science.  How much do I have to pay?

As a degree holder you are liable for the full fee each year €7,492 in 2013/14.

 

Questions on Autumn exam fee of €195 - answered here?

You can pay online here

 

Why was a repeat exam fee applied to me?
If you are attending the Repeat Examinations, or are repeating any form of assessment / assignment / coursework, you are liable to pay the repeat examination fee of €195.

How can I pay the Repeat exam Fee?
To pay the Repeat Exam fee of €195 securely on line, please click here

Alternatively if you wish to pay by bank giro (in any Republic of Ireland bank), please e-mail your giro request to Fees Office.

Please include your Name and Student ID number on the e-mail. The Fees Office will then post you out a bank giro to facilitate payment.

Why was I charged the repeat exam fee when I have a deferral?
If your results included a Deferral for a module, then the repeat exam fee would not be applied. Please consult with your College Office to determine if your deferral application was approved.

Why was I charged the repeat exam fee when my result changed from a Fail to a Pass?
If your results were updated e.g. following a successful appeal, and you no longer have to repeat any form of assessment/assignment/coursework, then the repeat exam fee will be removed from your record.

What if I can’t afford to pay the repeat exam fee?
You can attend the repeat exams, however, you will not be allowed to register for next year if the repeat fee is not paid. Please note that your exam results will not be available if there are any outstanding fees.

Students who are due to repeat and who are in financial hardship should contact our Students Services Office and apply online for financial assistance.

How Much?

Contact fees

The Fees Office is located on the ground floor of Áras Uí Chathail.  This is located beside Áras na Mac Léinn

Opening hours are as follows:
*   Monday 10:00-12:30 hrs & 14:00 - 16:00 hrs
*   Tuesday 10:00-12:30 hrs & 14:00 - 16:00 hrs
*   Wednesday 10:00-12:30 hrs & 14:00 - 16:00 hrs
*   Thursday  10:00-12:30 hrs & 14:00 - 16:00 hrs
*   Friday 10:00-12:30 hrs & 14:00 - 16:00 hrs

Email:  Fees;
Phone: 091-492386; 
Fax:  091-495553