When does the application to the fund open?

The application will be available at Accommodation & Welfare Connect on Monday, 16th September.  Application form available here.

What funds are available?

Students may apply to either the HEAR/ACCESS Fund or the Means Tested Fund.   All students can apply to the emergency Hardship Application if necessary.

Where can I get help and advice about the Student Assistance Fund

Students who require assistance in completing their application are advised to contact us in the Accommodation & Welfare Office, 1st Floor, Aras Ui Chathail, NUI Galway. 

What documentation do I need to submit with my application?

HEAR/Access students do not need to submit any documentation other than the application form.

Applicants forthe MEANS TEST fund should show their household income by submitting either a P21 (if employed) or Confirmation of Social Welfare (if unemployed), your SUSI letter or, if self employed, a statement of accounts.

The documentation for the Means Tested Fund varies for dependant and indepdependent students, please see below:

Students living with parents (considered as dependant on parents irrespective of age):

Where one or both parents are employed P21  or accountant’s confirmation of income or SUSI letter confirming that student is in receipt of a grant.
Where parents are unemployed SUSI letter confirming at minimum that they are having their fees paid together with Confirmation of parents social welfare. 

 Students over age 23 and not living with parents:

Confirmation of address in the form of a utility bill or rent agreement
Confirmation of income in the form of a P21 or accountant’s confirmation of income or SUSI letter confirming that they are in receipt of a grant.

If unemployed SUSI letter confirming at minimum that they are having their fees paid plus confirmation of social welfare amounts.


Confirmation of partner’s income either in the form of P21, or accountant’s confirmation of income or confirmation of social welfare payments.

Refugee Status:

Once a student can produce a SUSI letter to support their documentation this confirms that they meet SUSI criteria

 

Foundation students:
Same requirements as for students classified as dependent or independant as detailed above.  Confirmation of social welfare payments to prove their income.

For those wishing to show a significant change in circumstances:
A completed application form for 2019/20 together with all the required documentary evidence necessary in support of the application and documentary evidence to show the change of circumstances that has occurred.

How do I apply?

Complete the online application form on your Home page at Accommodation & Welfare Connect. Ensure all questions are answered and that the information you provide us with is correct, as verification will be sought.

What is considered as Household Income?

It is the household income for 2018 that we assess and could be one of the following situations (not an exhaustive list):

Students living with parents (considered as dependant on parents irrespective of age):

Where one or both parents are employed P21  or accountant’s confirmation of income or SUSI letter confirming that student is in receipt of a grant.
Where parents are unemployed SUSI letter confirming at minimum that they are having their fees paid together with Confirmation of parents social welfare. 

 Students over age 23 and not living with parents:

Confirmation of address in the form of a utility bill or rent agreement
Confirmation of income in the form of a P21 or accountant’s confirmation of income or SUSI letter confirming that they are in receipt of a grant.

If unemployed SUSI letter confirming at minimum that they are having their fees paid plus confirmation of social welfare amounts.
Confirmation of partner’s income either in the form of P21, or accountant’s confirmation of income or confirmation of social welfare payments.

Refugee Status:
Once a student can produce a SUSI letter to support their documentation this confirms that they meet SUSI criteria

Foundation students:
Same requirements as for students classified as dependent or independant as detailed above.  Confirmation of social welfare payments to prove their income.

For those wishing to show a significant change in circumstances:
A completed application form for 2019/20 together with all the required documentary evidence necessary in support of the application and documentary evidence to show the change of circumstances that has occurred.

 

Whichever category you fall into we consider the household income for your application to be the combined income of your Mother/Father/Guardian/Spouse/Partner/Self (if independent) from the following sources:

Income from employment, e.g. PAYE, Salary, Wages, Fees (Mother/Father/Guardian)
Income from self-employment
Payments from the Department of Social Protection e.g. Unemployment Benefit, Unemployment Assistance, Widows Pension, Deserted Wives, One Parent Family Payment, Family Income Supplement, Disability Benefit, Disability Allowance, DSP-Pension Payment, Scholarship Income

Where will I find my  household Income?


A P21, Notice of Assessment or your SUSI Letter.

Will any SUSI letter suffice?


The SUSI letter or page uploaded MUST show the household income (ASSESSED RECKONABLE INCOME).

Where will I find that SUSI letter?


It should be on your initial offer letter from SUSI, or you can contact SUSI for another copy of the letter that shows the household income.

What is a P21?

A P21 is a statement of total income, tax credit and tax paid for a particular tax year.

Is a P21 the same as a P60?


No, The P21 contains details of all your income, the P60 is just income from your employer. A P60 is not an acceptable substitute for a P21 for the purposes of applying to this fund.

How can I get my P21?

There are several ways to get a P21, you can:
Complete and return a Form 12 (pdf) to your district tax office.
Complete the online eForm 12 return in Revenue's myAccount Service.

How long does it take to get a P21?

A P21 requested from PAYE Anytime will be issued immediately and should be received within 4 to 5 days. A P21 requested in writing, by phone or by calling into a local office will be sent to you as soon as possible.

How do I get confirmation of Social Welfare

Please contact your local Social Welare Department and they will provide you with Confirmation of Social Welfare.

My parents are self-employed, what documents are required?

You need a Notice of Assessment certificate, which is provided by Revenue once your accounts have been submitted and tax has been paid. Your accountant will be able to provide the relevant information.

Errors which may occur when filling in your application on Accommodation and Welfare connect:

  • If you are not a registered student of NUI Galway prior to Sept 16th, you may not be able to access the FAF application forms. Please contact us using the online query system after your student registration is complete. We can then assign the FAF application forms to your profile on Connect.
  • You must complete all questions in the application form.  If any question is not complete it will not save.   Once it has been completed successfully you will receive an automated email. Words inserted where numbers should be, or numbers inserted where words should be.
  • Questions not answered and left blank. Scroll back-up through your form after entering submit - are there any incomplete questions showing read text?
  • Submit button not clicked (you should receive an automated email if your application has submitted successfully).
  • When you have submitted an application successfully, you will get a ‘Form complete’ message bar. There will also be a tick mark  on forms that you have completed fully and submitted successfully.

Financial Aid Fund forms on Connect Submitted successfully

  • If your application does not show as complete you must re-edit and re-submit until you see the confirmation messages above.
  • You should receive an automated email if your application has submitted successfully

The above errors will result in your application not being submitted and not being recorded.

You will receive an email from Student Services staff advising you of the outcome of your application.

 

Can I appeal the decision?

You must complete the Financial Aid Fund - Decision Appeal form which you will find in the forms section when you login to Accommodation & Welfare Connect.  

There are two grounds for appeal:

  • That you believe there was an “administrative error in assessment” i.e. that you think a mistake was made when your application was being reviewed that lead to you not being awarded funding or 
  • that you believe “insufficient weight was given to an aspect of your application” i.e. that all your circumstances were not taken into account when your application was being reviewed and/or that something important was not considered about your personal Please complete the form in full and outline your reasons for appealing this decision.   For example, please state why you believe insufficient weight was given to your application.

Having completed the online appeals form you will be contacted by staff in the Accommodation and Welfare Office and invited for an interview to discuss your appeal