Event Management

All events held on NUI Galway campus must be planned, managed and delivered in accordance with the University's Event Management and Event Safety Policy (QA123).

An Event can be defined as any occasion of importance or significance involving the attendance of numerous people for a specific purpose related to university activity, business or community involvement. Events on campus assume many diverse forms including but not limited to: exhibitions, ceremonies, fairs, launches, receptions, state visits, festivals, commemorations, banquets, concerts, celebratory gatherings, conferences, open days, orientations, accreditations, summer schools, fundraising and sports or recreational events. Workshops and staff meetings are considered "business as usual" if being held in venues purpose built for such event types and require no setup arrangements through Buildings and Estates.

At the outset of planning an event, assign an Event Controller. This person will have ultimate responsibility for the management and safety of the event, and is responsible for all communication with Buildings and Estates.

Please ensure to:

 

Low Risk

Medium Risk

High Risk

Event Management Plan and Risk Assessment

Must be submitted to Buildings and Estates two weeks in advance 

Must be submitted to Buildings and Estates one month in advance

Must be submitted to Buildings and Estates three months in advance

Events Checklist

Must be submitted to Buildings and Estates two weeks in advance

Must be submitted to Buildings and Estates one month in advance

Must be submitted to Buildings and Estates three months in advance

Approvals

Approval in principle within two weeks

Approval in principle within one month, along with appropriate feedback

Approval in principle within eight weeks, along with appropriate feedback

Art Exhibitions:

The content and detail of all art exhibitions will be submitted to the Arts Office for initial review and the Arts Office will subsequently offer a recommendation to Buildings and Estates.  Please read the Art Exhibition Procedure for further information.

Commercial Events:

Any external events not related to the academic term that are being held on campus should contact the Commercial Services Office


Bailey Allen and the Cube

If you are using the Bailey Allen Hall or the Cube for an event please ensure you read the protocol for the safe use of lighting hoists and frames

 

Event Set-Ups

Bailey Allen Hall
Bailey Allen Hall
Quadrangle (Royal Visit 2015)
Aula Maxima (meeting)

Áras Cairnes

CA001
CA002
CA003
CA004
CA114
CA115
CA116A
CA117 (MBA Room)
CA118
CA111 (Lecture Hall 1)
CA101 (Lecture Hall 2)
CA005

Áras Moyola

MY123
MY124
MY125
MY126
MY127
MY129
MY231
MY232
MY243
MY336
MY337
MY338

Áras Uí Chathail

AUC-G002

Arts Millennium Building

AM104
AM105
AM107
AM108
AM109
AM110
AM112
AM121
AM122
O'Tnuathail Theatre
Fottrell Theatre
O'hEocha Theatre
AM215

Block E (former Civil Engineering Building)

BLE-1006

Concourse

O'Flaherty Theatre
Anderson Theatre
D'Arcy Thompson
AC201
AC202
AC203
AC204
AC213
AC214
AC215
AC216
Kirwan Theatre
Larmor Theatre
Dillon Theatre
McMunn Theatre
Tyndall Theatre
TB301
TB302
TB303
TB304
TB305
TB307

Alice Perry Engineering Building

ENG-G017
ENG-G018
ENG-G047
ENG-2001
ENG-2002
ENG-2003
ENG-2033
ENG-2034
ENG-2035
ENG-3035
ENG-3036
ENG-3034

IT Building

IT125, 1st Floor
IT125G, Ground Floor
IT202
IT203
IT204
IT206
IT207
IT250

Martin Ryan Building

MRA201 (MRI Theatre)