Records of Processing

Please note that Under Article 30 of GDPR the University is obliged to maintain a record of processing activities.

In accordance with the legal requirement and the University Data Protection Policy and related procedures, each Unit must complete and review on an annual basis for its unit the University Template for Records of Processing Activities. In summary, this template seeks to ascertain why your unit are holding the personal data? How did your unit obtain the personal data? What is the legal basis for processing the personal data? How long will your unit retain it? How secure is it, both in terms of encryption and accessibility? Does your unit ever share it with third parties and on what basis might it do so? How long are your unit keeping the personal data for and why?

Please click here to complete the template for your unit through Microsoft Forms. The following guide can be used as an aide to complete the excel template: NUIG Guide to Record of Processing Activities

If Units prefer(we do not need both, please complete either Microsoft forms or excel), an excel template is available at: NUI Galway Unit Data Protection Records of Processing Template .The following guide can be used as an aide to complete the excel template: NUIG Guide to Completing Record of Processing Activities

Please note that there is training covering Records of Processing Activities available on the policies and procedures section of the University Staff Development website.