Academic Procedures

Registration, Courses, Timetables

Registration

You will be registered as a student of NUI Galway before you arrive, and your student ID card will be ready for you to collect at Orientation.  Before you are due to commence your studies at NUI Galway, you will receive an e-mail containing instructions for activating your university e-mail account and your Campus Account (the latter will allow you to access NUI Galway's computing services, WiFi and Libary systems). 

While you will be automatically registered as a student of NUI Galway, you will be required to register yourself online for your chosen modules (courses).  You will be advised at the Orientation Session as to how to do this.  Module registration will usually open on the first day of lectures.

Information on Courses Available and ECTS credits

A complete list of courses available to visiting students in the various faculties and departments can be found in the Visiting Student Academic Information Booklet - two editions are issued each year, one for semester 1 and full year courses, the other for semester 2 courses. You will find these booklets under the link Courses Available . You will not be permitted to register for any courses other than the ones listed in these booklets (unless you are a visiting Law student, in which case some additional courses may be on offer) . Information on course content is available on departmental websites or from your Erasmus academic coordinator at NUI Galway. Here you will find a list of Erasmus coordinators. 

NUI Galway operates the ECTS credit system, according to which a full year’s workload is weighed at 60 ECTS credits and a single semester at 30 ECTS credits. Your coordinator at your home university should inform you of the number of ECTS credits you are expected to achieve during your study period at NUI Galway, and should also advise you on the appropriate course choice.

Course Timetables

It may be the beginning of the semester before course timetables are finalised.   You will most likely find them through the website or office of the relevant Discipline or School.

Exams, Transcripts and Repeat Examinations

Exam Schedules

Examination Timetables will be displayed as soon as they become available, at the following address: www.nuigalway.ie/exams.

Students should note that certain course combinations may not be possible if the relevant exams are going to be scheduled for the same time and date.
Queries regarding the exam timetables should be addressed to the Examinations Office, telephone 492316, 492283, 492304; e-mail: examinations@nuigalway.ie.

Dates for examinations are set out under the Academic Calendars on the above tabs.

Assessment

It is University policy that all Visiting Students (including Erasmus students) undergo the same assessments as Irish students.  Erasmus students should not attempt to make alternative arrangements with individual staff members.  Assessment is usually by end of semester examinations or essay(s).  Year-long courses are examined at the end of the course.

Exam Transcripts and Grading Systems

Semester 1-only Erasmus students: a copy of your transcript will normally be sent to the home address you provided on your application form, and a copy will also be sent to the International Office of your home university.   
ACADEMIC YEAR 20/21: In March 2021, given that NUI Galway staff are working from home, semester 1 transcripts will be sent by e-mail to both students and their international offices.  This applies for both semester 1 and full-year students.

Full-year Erasmus students: A copy of your semester 1 transcript is normally be available for you to collect from the NUI Galway International Office (on production of your ID card) on dates to be announced in February.  A set of transcripts for each full-year student (i.e. the semester 1 and semester 2 transcripts together) will be posted in late June to the International Offices of the relevant partner universities, and semester 2 transcripts will be sent to the students' home addresses, along with any uncollected semester 1 transcripts. 
ACADEMIC YEAR 20/21: Given that NUI Galway staff are working from home, semester 2 transcripts will be sent by e-mail to both students and their international offices, most likely in July 2021.

Semester 2 Erasmus students: transcripts are normally posted to students' home addresses in late June, with a copy also being sent to the students' home universities.
ACADEMIC YEAR 20/21: Given that NUI Galway staff are working from home, semester 2 transcripts will be sent by e-mail to both students and their international offices, most likely in July 2021.

Appeals, Rechecks and Repeat Examinations ‌

Students should refer to the Exams Office website for information on the procedures for appealing the result of an examination or requesting a formal recheck of an examination result. (Click on "Appeals and Rechecks").

Students who have failed a module in the Semester 1 or Semester 2 examinations may request to attend the repeat examinations. Students who wish to repeat an examination must contact the International Affairs Office by e-mail at visitenq@nuigalway.ie stating their name, ID number and module(s) to be repeated.

Requests to repeat must be received within three weeks of the issue of results.

Students are required to return to Galway for the repeat examinations, which usually take place in August (for both Semester 1 and Semester 2 modules). Alternative repeat arrangements are not permitted.

Academic Calendar 2020/21

Due to the effects of the Covid-19 pandemic, our academic calendar for 2020/21 has been amended.  Please note also that the majority of teaching is being delivered online.  All arrangements have been guided by public health advice.

Public Holiday: Monday, 26th Octobery 
*Examinations and assessments will be offered remotely for visiting students, i.e. students' presence on campus will not be required.

Public Holidays: Wednesday, 17 March (St Patrick's Day); Monday, 5 April (Easter Monday); Monday, 3rd May; Monday, 7th June, Monday, 7th August.

*Examination dates are subject to confirmation.  Visiting students should refer to the Examinations Office website.  Please take note that Examinations in First Year modules may take place in the week that is otherwise designated as “Study Week”.

Academic Calendar 2021/22

Public Holidays in 2021/22 (University closes):  Monday, 25th October; Thursday, 17th March (St Patrick's Holiday);  Monday,  18th April (Easter Monday);  Monday, 2nd May; Monday 6th June; Monday 1st August.

* Examination dates are subject to confirmation.  Visiting students should refer to the Examinations Office website.  Please take note that Examinations in First Year modules may take place in the week that is otherwise designated as “Study Week”.

Students should ensure that they arrive in Galway in time for the Orientation Session and start of teaching. Late arrivers may experience difficulties with registration and may find themselves unable to gain admittance to certain courses.