Application Process

Incoming Erasmus students for 2021/22 (and their coordinators) are requested to read carefully the information given here in relation to applying to NUI Galway.

NUI Galway uses an online applications system for incoming Erasmus students.  A link to the online form will be sent to the e-mail addresses of all students who have been formally nominated by their home universities for Erasmus studies at NUI Galway.   We expect to start contacting nominated students in mid-March, 2021.  The deadline for applications (semester 1 or full year) is 31st May, 2021.

The Erasmus Coordinator in your own university will select students to come to NUI Galway.  The nomination of students is based on bilateral exchange agreements in specific subject areas.

Erasmus coordinators at our partner universities should advise us of their 2021/22 student nominations.  We have also provided a page specifically for them, Information for Coordinators, which they are kindly requested to read carefully.  

Once you have been nominated, you must complete the NUI Galway Erasmus Application Form for 2021/22.   But first, please read the following important information.

  • Questions 5, 6, 7:  Your examination transcripts will be sent to the "PERMANENT HOME ADDRESS" you give on your form: please ensure that this address is complete, and that it includes your  city and postcode.  Unless your address is normally written in English, please do not translate any part of it into English (e.g. street name, floor, right/left, etc) - this is not necessary, and it may also lead to a problem with the delivery of your transcript.
    Please also ensure that this is a PERMANENT address, and not the address of your current (temporary) student accommodation.  In other words, we need an address that will be still valid after you finish your studies at NUI Galway.  
  • Question 9: The "PERSONAL E-MAIL ADDRESS" you provide will be used to send you a confirmation that we received your application.  We will also use it if we need to contact you in relation to your application, and to let you know whether you have been accepted by NUI Galway as an Erasmus student.  Please ensure that you have written your e-mail address correctly and in full, and that you check this account (including your spam folder) regularly.
  • Question 18: ACADEMIC COORDINATOR AT NUI GALWAY - please identify yours by consulting the list of coordinators.  Please do not write in the name of an International Office staff member unless you are a student from Malta (exception: Maths), Uppsala (exceptions: Languages, Medicine) or Utrecht (exception: Film Studies).  For the exceptions noted here in brackets (  ), you should look for your coordinator in the list.
  • Question 19: PROPOSED STUDY PLANS: You do not need to specify on the application form the exact modules that you wish to take at NUI Galway - it will suffice to list the subject areas.  You will list your modules separately on your learning agreement: there, you will be required to select modules in the subject area mentioned in the bilateral agreement between your university and ours, and you should consult your home university coordinator if in doubt.  Students of Languages and Humanities will usually be permitted to take some courses from other subject areas within the College of Arts, according to the lists provided in the Academic Handbook.
  • Please note that we can only accept applications from students who have been nominated by the Erasmus coordinator in the home institution, and where there is a valid Erasmus Bilateral Agreeement between that institution and NUI Galway in the relevant subject area. 

Please be sure to observe our  DEADLINES: midnight (GMT) on 31st May, 2021 for Semester 1 or Full Year applicants, and midnight (GMT) on 31st October, 2021 for Semester 2 applicants.  Our online system will close on the dates of the respective deadlines, and no further applications can be submitted after that.

How we'll communicate with you

Stage 1: A brief e-mail of acknowledgement will be sent to students whose applications have been received.  Please check your spam/junk mail folder, as legitimate e-mails can often end up there. 

Stage 2: We will check all applications to make sure that (i) they are from properly nominated students from our partner universities,  (ii) accompanying documentation (Science/Medicine/Engineering) has been provided to the relevant academic coordinators, and (iii) there is no information missing or in need of clarification.
If your application is approved, you will receive a confirmation of acceptance by e-mail from the International Affairs Officer at NUI Galway - probably in late June for semester 1 or full year students, and in the second half of November for semester 2 students.  Please read the acceptance e-mail carefully and make sure all your details are correct.

If you need a hard copy acceptance letter, e.g. for visa purposes, please let us know in good time.  

If, for some reason, you are unable to avail of your study place at this University, please advise the International Affairs Office in writing as soon as possible. 

Stage 3: We'll be in touch again about a month before Orientation to invite you to activate your campus e-mail account and upload an ID photograph.

Thank you in advance for your cooperation, and we look forward to welcoming you to NUI Galway!

Your Learning Agreement

NUI Galway does not have a deadline for receipt of learning agreements from incoming Erasmus students. This is entirely a matter for your home university, and you should ask your home university coordinator for guidance. Please be sure to select only courses that are available to visiting students.  You will be required to select modules in the subject area set out in the bilateral agreement between your university and ours, and you should consult your home university coordinator if in doubt.  Students of Languages will usually be permitted to take some courses from other subject areas within the College of Arts, according to the lists provided in the Academic Handbook.

Your Learning Agreement should be sent directly to your NUI Galway Academic Coordinator.  Only if you are a student from Malta (exception; Maths), Utrecht (exception: Film Studies) or Uppsala (exceptions:  Languages and Medicine) should you send your Learning Agreement to the International Affairs Office.  Maths students from Malta, Film Studies students from Utrecht, and Languages/Medical students from Uppsala should send their learning agreements to the relevant academic coordinators.

Here is some information to help you in filling in the Learning Agreement:

FACULTY: at NUI Galway, Faculties are referred to as "Colleges" and there are five of them. They are called:

College of Arts, Social Sciences and Celtic Studies (it will suffice to write "Arts") 
College of Business, Public Policy and Law (it will suffice to write either "Business" or "Law") 
College of Science & Engineering and Informatics (it will suffice to write either "Science" or "Engineering") 
College of Medicine, Nursing and Health Science (it will suffice to write "Medicine" or "Nursing")

DEPARTMENT: at NUI Galway, this will mean the Discipline or School you are based in, according to the bilateral agreement between your university and ours, and you can find a list of Disciplines/Schools on the Colleges and Schools page. Ask your home university coordinator if you are uncertain. If your main area of study is English literature/philology, you should write "Languages". 

NUI Galway's address is University Road, Galway, Ireland

NUI Galway's Erasmus code is IRLGALWAY01.

The country code for Ireland is IE.

The " RESPONSIBLE PERSON" will be your academic coordinator at NUI Galway, the person who must sign your learning agreement on behalf of this university. The "responsible person" is not the institutional coordinator or anyone in the International Affairs Office, unless you are a student from Malta, Uppsala or Utrecht coming here on an "All Subjects" or "Humanities" exchange. You will find the names of all academic coordinators here.

Orientation Programme

In September and January each year, orientation programmes are organised to provide newly-arrived international students with practical information and advice about living in Galway, to inform them about the services and facilities of the University, and to introduce them to Student Services personnel as well as relevant academic and administrative staff.  Within the main Orientation Programme, there will be a special session for Erasmus students, where various procedures and paperwork (in relation to the Erasmus programme and to registration of subjects, etc, at NUI Galway) will be explained in detail.

The orientation sessions are designed to help the student to settle into university life and the new environment as quickly and easily as possible. The programme also includes guided tours of the campus, and a historical walking tour of Galway city usually takes place on the Saturday following the main orientation session.

All new Erasmus students are strongly advised to attend the Orientation Programme.  On Day 2, some of the larger academic departments provide introductory talks about academic matters which are of relevance to overseas students. You can find details of the next Orientation Programme by clicking here


Knowledge of English

Most lectures are conducted through the medium of English.  A small number of courses are offered through the Irish language only.  A good knowledge of English is therefore essential.

At NUI Galway, we do not have a specific exam-based requirement in relation to Erasmus students’ level of English, but, in the interests of a meaningful and useful study abroad experience here, we do ask that incoming students have a good command of the English language, both written and spoken, so that they will be able to follow lectures, work with English-language textbooks, participate in small-group coursework, and write their assignments and exams without undue difficulty. We would suggest that students should have attained at least Level B2 on the Common European Framework of Reference for Languages

This is a guideline only; you are not required to provide any particular certificate of language competence when you make your application, but you should bear in mind that students with limited ability in English are likely to encounter difficulty in reading and discussing academic texts with specialised vocabulary and abstract concepts.  Experience has shown that such students do not do well in exams or written assessments, and often struggle throughout their study visit to keep up with the rest of the class.  In large group teaching, many lecturers will not take account of, or make allowances for, students whose level of English is insufficient to allow them follow the course. 

If you feel that your level of English might not be adequate, then we would strongly advise that you work on improving it in the months before starting your Erasmus studies at NUI Galway.

While a good command of English is an important requirement, we naturally recognise that one of the main purposes of the study period is to improve language performance.  English-language classes (at various ability levels) are offered free of charge for a five-week period at the beginning of each semester.  More details will be provided at Orientation.

Immigration Procedures

Students who are citizens of EU countries do not need visas to enter Ireland.  Students from non-EU countries should note that they may need visas to enter Ireland and that they will be asked to produce proof of their acceptance at NUI Galway upon their arrival in Ireland, i.e. at the airport/seaport.  You can find out more about visa requirements on the following website: (click on “Visas”). 

If you do need to apply for a visa, you will be required to present a formal acceptance letter (hard copy) from NUI Galway.  As our acceptances are normally issued by e-mail, you will need to inform the International Affairs Office if you require such a letter.  It is entirely your responsibility to ensure that you make the request in good time so as to allow 6 – 8 weeks for your visa application to be processed.  Visa applications should be made to the Irish Embassy or Consulate in the country in which you reside.  If there is no embassy or consulate, you can make the application to your nearest Irish Embassy or Consulate, or directly to the Visa Office, Dept of Foreign Affairs, 13-14 Burgh Quay, Dublin 2. 

Please do not delay in making your visa application: we have seen several cases where students did not allow enough time to secure their visa and had to delay their travel to Ireland. This meant that they not only incurred additional financial costs but also had their study plans disrupted by having missed the all-important early weeks of the semester.  Please allow at least 8 weeks for the processing of your visa application.

Non-EU students should advise the International Affairs Office in NUI Galway of their exact time and date of arrival at least one week in advance.

Non-EU visiting students who remain longer than three months in Ireland will be required to register with the immigration authorities within one month of arrival.  At the orientation session you will be advised of the exact procedures involved in registering with the immigration authorities.

Closing Date for Applications

Erasmus applications must be submitted online to NUI Galway no later than:

  • 31st May, 2021 (midnight, GMT) for Full Year/Semester 1 students
  • 31st October, 2021 (midnight, GMT) for Semester 2 students.

We regret that applications received after the deadline cannot be processed.


  • Undergraduate Prospectus 2021

    Undergraduate Prospectus 2021 PDF (9.63MB)

  • Postgraduate Prospectus 2021

    Postgraduate Prospectus 2021 PDF (11.3MB)

  • International Student Opportunities at NUI Galway

    International Student Opportunities at NUI Galway PDF (1.36MB)

  • Mexican Student Guide

    Mexican Student Guide PDF (1.20MB)

  • Indian Student Guide

    Indian Student Guide PDF (2.81MB)

  • Indonesian Student Guide

    Indonesian Student Guide PDF (1.58MB)

  • Chinese Student Guide

    Chinese Student Guide PDF (1.35MB)

  • North American Guide

    North American Guide PDF (1.49MB)

  • Malaysian Student Guide

    Malaysian Student Guide PDF (1.31MB)

  • Hong Kong Student Guide

    Hong Kong Student Guide PDF (1.12MB)

  • Saudi Arabian Students

    Saudi Arabian Students PDF (1.14MB)

  • UAE Student Guide

    UAE Student Guide PDF (1.04MB)

  • Nigerian Ghanaian Guide

    Nigerian Ghanaian Guide PDF (1.16MB)