How do I get setup for online meetings to discuss my application?

Details on how to set-up your hand-held device or laptop are here: MS Teams setup for Student online Guidance

When does the application to the fund open?

Applications to HEAR, Means Tested, Hardship Emergency and PME Funds are now open.

Which fund should I apply to?

The Financial Aid Fund is divided into four funds as follows:

  • HEAR Access Fund - for HEAR students, Access School Leavers and Access Mature students.  Applications to this fund are now open and will close on Wednesday, 18 November at 12 noon.  THIS FUND IS NOW CLOSED FOR THE ACADEMIC YEAR.  LATE APPLICATIONS WILL NOT BE CONSIDERED.  
  • Means Tested Fund - for students with a gross family income of  €39,875 or less (NOTE: family income for HEAR , Access School Leaver and Access Mature students is already assessed and this figure does not apply).  Therefore, HEAR , Access School Leaver and Access Mature students should apply to the HEAR/Access Fund.  This fund is now open.  There is no fixed closing date for applications to this Fund but please note that the funding is limited. When all the available funding has been allocated, no further applications can be considered.
  • Hardship Emergency Fund - for students who have had a significant life changing experience within the last 12 months that has impacted on their financial plan for attending University.  There is no fixed closing date for applications to this Fund but the funding is limited. When all the available funding has been allocated, no further applications can be considered
  • PME Fund - for PME and MGO students only.  Applications to this fund will close on Wednesday, 18 November at 12 noon.  THIS FUND IS NOW CLOSED FOR THE ACADEMIC YEAR.  LATE APPLICATIONS WILL NOT BE CONSIDERED.  

Where can I get help and advice about the Student Assistance Fund

Students who require assistance in completing their application are advised to contact us in the Accommodation & Welfare Office.  Contact details are available here.

What documentation do I need to submit with my application?

HEAR/Access students do not need to submit any documentation other than the application form.

Applicants forthe MEANS TEST fund should show their household income by submitting either a P21 (if employed) or Confirmation of Social Welfare (if unemployed), your SUSI letter or, if self employed, a statement of accounts.

The documentation for the Means Tested Fund varies for dependant and indepdependent students, please see below:

Students living with parents (considered as dependant on parents irrespective of age):

Where one or both parents are employed P21  or accountant’s confirmation of income or SUSI letter confirming that student is in receipt of a grant.
Where parents are unemployed SUSI letter confirming at minimum that they are having their fees paid together with Confirmation of parents social welfare. 

 Students over age 23 and not living with parents:

Confirmation of address in the form of a utility bill or rent agreement
Confirmation of income in the form of a P21 or accountant’s confirmation of income or SUSI letter confirming that they are in receipt of a grant.

If unemployed SUSI letter confirming at minimum that they are having their fees paid plus confirmation of social welfare amounts.

Confirmation of partner’s income either in the form of P21, or accountant’s confirmation of income or confirmation of social welfare payments.

Refugee Status:

Once a student can produce a SUSI letter to support their documentation this confirms that they meet SUSI criteria

Foundation students:
Same requirements as for students classified as dependent or independant as detailed above.  Confirmation of social welfare payments to prove their income.

For those wishing to show a significant change in circumstances:
A completed application form for 2019/20 together with all the required documentary evidence necessary in support of the application and documentary evidence to show the change of circumstances that has occurred.

How do I apply?

Complete the online application form which will is available on the financial aid fund website here

Errors which may occur when filling in your application:

  • If you are not a registered student of NUI Galway , you may not be able to access the FAF application forms. 
  • You must complete all questions in the application form.  If any question is not complete it will not save.   Once it has been completed successfully you will receive an automated email. 
  • If you do not get a confirmation email (the email may have gone into your spam folder) please check the following and resubmit:

    • Make sure that you complete all questions in the application form. Do not leave any questions blank. If any question is not complete it will not save.  
    • “Household Income (annual)”, please choose one of the three options in the Means Tested Fund e.g.   €0-€24,000;   €24,001-€31,000 or €31,000-€39,875. Do not put in your actual income or the form will not save
    • “Year of Study” Choose the year of your course that you are registered for e.g. 1, 2, 3, 4 etc Please do not put 2020. 
  • Questions not answered and left blank. Scroll back-up through your form after entering submit - are there any incomplete questions showing read text?
  • When you have saved you application successfully, you will receive an automated email advising you that your application has been received.   Please check your spam email address if you have not received this email

The above errors will result in your application not being submitted and not being recorded.

You will receive an email from Student Services staff advising you of the outcome of your application.

What is considered as Household Income?

It is the household income for 2019 that we assess and could be one of the following situations (not an exhaustive list):

Students living with parents (considered as dependant on parents irrespective of age):

Where one or both parents are employed P21 or accountant’s confirmation of income or SUSI letter confirming that student is in receipt of a grant.
Where parents are unemployed SUSI letter confirming at minimum that they are having their fees paid together with Confirmation of parents social welfare. 

Students over age 23 and not living with parents:

For full-time undergraduate students to be considered independent of parents you need to be 23 on the 1st of January prior to when you started your course.   For part-time students you need to show that you were 21 on the 1st of January prior to when you started your course.  Confirmation of address in the form of a utility bill or rent agreement

Confirmation of income in the form of a P21 or accountant’s confirmation of income or SUSI letter confirming that they are in receipt of a grant.

If unemployed SUSI letter confirming at minimum that they are having their fees paid plus confirmation of social welfare amounts.
Confirmation of partner’s income either in the form of P21, or accountant’s confirmation of income or confirmation of social welfare payments.

Refugee Status:
Once a student can produce a SUSI letter to support their documentation this confirms that they meet SUSI criteria

Foundation students:
Same requirements as for students classified as dependent or independant as detailed above.  Confirmation of social welfare payments to prove their income.

For those wishing to show a significant change in circumstances:
A completed application form for 2020/21 together with all the required documentary evidence necessary in support of the application and documentary evidence to show the change of circumstances that has occurred.

Whichever category you fall into we consider the household income for your application to be the combined income of your Mother/Father/Guardian/Spouse/Partner/Self (if independent) from the following sources:

Income from employment, e.g. PAYE, Salary, Wages, Fees (Mother/Father/Guardian)
Income from self-employment
Payments from the Department of Social Protection e.g. Unemployment Benefit, Unemployment Assistance, Widows Pension, Deserted Wives, One Parent Family Payment, Family Income Supplement, Disability Benefit, Disability Allowance, DSP-Pension Payment, Scholarship Income

Where will I find my  household Income?

A P21, Letter from Social Welfare, Notice of Assessment or your SUSI Letter.

Will any SUSI letter suffice?

The SUSI letter or page uploaded MUST show the household income (ASSESSED RECKONABLE INCOME).  Please note that we consider ALL income on this document as relevant for your FAF application.   We do not discount any income, including social welfare payment.

Where will I find that SUSI letter?

It should be on your initial offer letter from SUSI, or you can contact SUSI for another copy of the letter that shows the household income.

What is a P21?

A P21 is a statement of total income, tax credit and tax paid for a particular tax year.

How can I get my P21?

There are several ways to get a P21, you can:
Complete and return a Form 12 (pdf) to your district tax office.
Complete the online eForm 12 return in Revenue's myAccount Service.

How long does it take to get a P21?

A P21 requested from PAYE Anytime will be issued immediately and should be received within 4 to 5 days. A P21 requested in writing, by phone or by calling into a local office will be sent to you as soon as possible.

How do I get confirmation of Social Welfare

Please contact your local Social Welare Department and they will provide you with Confirmation of Social Welfare.

My parents are self-employed, what documents are required?

You need a Notice of Assessment certificate, which is provided by Revenue once your accounts have been submitted and tax has been paid. Your accountant will be able to provide the relevant information.

Can I appeal the decision?

You must complete the Financial Aid Fund - Decision Appeal form which you will find in the forms section when you login to Accommodation & Welfare Connect.  

There are two grounds for appeal:

  • That you believe there was an “administrative error in assessment” i.e. that you think a mistake was made when your application was being reviewed that lead to you not being awarded funding or 
  • that you believe “insufficient weight was given to an aspect of your application” i.e. that all your circumstances were not taken into account when your application was being reviewed and/or that something important was not considered about your personal Please complete the form in full and outline your reasons for appealing this decision.   For example, please state why you believe insufficient weight was given to your application.

Having completed the online appeals form you will be contacted by staff in the Accommodation and Welfare Office and invited for an interview to discuss your appeal