For improved transparency and purchasing compliance on the Financial System users must complete the mandatory requirements, see Guide to Procurement Process Undertaken for more information.

Procurement Process Undertaken

  1.  A mandatory field in the form of a drop-down menu where users will select the Procurement Process Undertaken for their requisition.   Click here for assistance in choosing the appropriate procurement process for your requisition.
  2. Requisitions>€5k will generate an onscreen pop-up message asking users to confirm procurement compliancy requirements have been met.
  • Note: It is a mandatory requirement that requisitions >€5k  should have one or more documents uploaded to the requisition with the relevant procurement-related documentation.  Click here for guidance on what documentation is required for each procurement process.

Workflow

ALL Requisitions >€25k will be routed, after Budget Holder approval,  to Procurement & Contracts Office for review of compliance with Procurement Policy.

  • Note: Requisitions without evidence of a proper procurement process and or the appropriate documentation attached will be rejected. Click here for guidance on what documentation is required for each procurement process.

If you have any queries about the changes, please email  betterbuying@nuigalway.ie

 Please familiarise yourself with our Procurement guidelines, in particular, the spending thresholds for each type of purchase.