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Teaching Support Staff

Who do you want to hire?

Click below for more information:

1. Registered student or a Qualified Individual for Part-time Teaching/Tutorials/Lab Demonstrations or Academic Related Duties including Foreign Language Assistants & Retired public sector employees

Refer to policy QA106 & QA107 linked below.
Submit approved Contract Set-Up Form, linked below, to your TSS Sharepoint site by the 5th of the month prior to commencing employment, ensuring all of the relevant paperwork is also uploaded. 

HR will advise which method of payment applies:
Method 1: For pensionable employees, a formal contract of employment will be issued by HR, the employee’s salary will be averaged over the contract period and paid as a monthly salary payment as per the payroll payment dates
Method 2: For non-pensionable employees, this will be the contract of employment for the relevant period and an Hourly paid Teaching Support Staff Timesheet, linked below, will need to be sent to timesheets.bureau@nuigalway.ieon on a monthly basis during the contract period and as per payroll deadlines e.g. by the 10th of October for work completed 10th of September to 9th of October.
If the contract changes mid-year please complete Contract Adjustment Form, linked below, and repeat the steps above.

Please refer to the TSS FAQs on the engagement of Teaching Support Staff for futher information.

QA106/QA107

QA106/QA107

Policies for QA106 and QA107

QA106/QA107
Contract Set-up Form

Contract Set-up Form

English Version

Contract Set-up Form
Contract Adjustment Form

Contract Adjustment Form

English Version

Contract Adjustment Form
Hourly Paid Timesheet

Hourly Paid Timesheet

Hourly Paid Timesheet

Hourly Paid Timesheet
Conradh Fostaíochta Foireann Tacaíochta

Conradh Fostaíochta Foireann Tacaíochta

Leagan Gaeilge

Conradh Fostaíochta Foireann Tacaíochta
Conradh Fostaíochta Leasú

Conradh Fostaíochta Leasú

Leagan Gaeilge

Conradh Fostaíochta Leasú

2. Marking of scripts/Oral Exams/Practicals/Correction of essays, dissertations, or thesis only

If applicable, submit a New Employee set-up form, linked below, to payroll@nuigalway to get set up on the HR/payroll system both for ID and payment purposes.

Submit relevant Exam Correctors Timesheet, linked below, to timesheets.bureau@nuigalway.ie once the work is completed and as per payroll deadlines.

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form
Payroll Timesheet

Payroll Timesheet

Payroll Timesheet

Payroll Timesheet

3. Student Ambassadors/Open Day Help etc

If applicable, submit a New Employee set-up form, linked below, to payroll@nuigalway to get set up on the HR/payroll system both for ID and payment purposes. 


Submit applicable Payroll Payment Timesheet, linked below, to timesheets.bureau@nuigalway.ie  once the work is completed and as per payroll deadlines.

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form
Payroll Timesheet

Payroll Timesheet

Payroll Timesheet

Payroll Timesheet

4. Guest Lecturers/Speakers & Campus Visitors (External examiners, Quality reviewers & Subject Specialists)

Refer to relevant information for Guest Lecturers/Speakers & Campus Visitors on the Payroll website. 

Submit applicable Guest Lecturer/Campus Visitor Timesheet, linked below, to payroll@nuigalway.ie to get set up on the payroll system both for ID and payment purposes.
Payroll will forward the form to timesheets.bureau@nuigalway.ie for payment as per payroll deadlines.

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage
Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

5. A registered company to undertake any aspect of teaching support

Refer to the Procurement website for further information.

6. Registered student or a Qualified Individual for any other work not covered by any of the processes above

Submit a business case to HR/Finance for approval by the 10th of the month prior to commencement via your Business Partner.
HR will advise if a monthly salary payment method or online timesheet payment method applies.

For the process to follow for Honorary, Adjunct & Visiting Appointments please refer to the document available from the Deputy President & Registrar’s Office.

Recruitment for invigilation is managed by UniJobs.

A presentation of the information evening on Teaching Support Staff can be downloaded here: Teaching and Support Staff PresentationContracts - Teaching and Support Staff Presentation

Downloads

  • Annual Leave Policy

    Annual Leave Policy DOC (62 KB)

  • Staff Anti-Bullying Policy

    Staff Anti-Bullying Policy PDF (756 KB)

  • Staff Handbook

    Staff Handbook PDF (14.2 MB)