Specialist Technical Support for the Audio-Visual, Recording, Streaming and Media Production for University Events

Specialist Technical Support for the audio-visual, recording, streaming and media production requirements for events hosted in (or by) the University  (Physical, Virtual or Hybrid) 

NUIG Contract Reference:  CON433
Type of Contract: Framework Agreements    NUI Galway Contract

This centralised contract has been established in conjunction with a cross functional team lead by CELT for the provision of Specialist Technical Support for the audio-visual, recording, streaming and media production requirements for events hosted in (or by) the University  (Physical, Virtual or Hybrid) hosted in or by  NUI Galway.  

What the contract covers:
This is a Multi-Party Framework Agreement divided into two Lots depending on event type:

  • Lot 1 - Corporate Public Proceedings                      and                     Lot 2 - High Profile Public Proceedings

    Each Lot is further explained below. 

Lot 1 Specialist Technical Support for the audio-visual, recording, streaming and media product requirements for Corporate Public Proceedings (Physical, Virtual or Hybrid)

An event is deemed to be of a Corporate nature if it meets any of the following criteria:

  1. A conference organised by a school/college within the University.
  2. A conference organised by an entity outside of the University.
  3. Large-scale student recruitment and orientation events.
  4. Public engagement events, such as public lectures.
  5. Video recording and/or live streaming (single camera) of one of the following type of events:
    • School/College Conferences;
    • Open Day Talks;
    • Academic Lectures,
    • Workshops;
    • NUI Galway student or society related event;
    • NUI Galway Orientation events, public lectures on campus;
    • Events organised by the University’s Commercial Services Office
    • Events organised by the University’s Development / Engagement Directorate 

The service is to be provided to independent clients within or external to the University for the duration of the contract.  

How do I avail of Lot 1 for Corporate events:
  • For contracts valued < €1,500:    Through application of the cascade system whereby contracts are awarded on foot of the original tenders to the first ranked firm admitted to the framework agreement. Cascade is approaching the first ranked member of the framework and only if they are unavailable to tender within a specified time or have a conflict of interest then moving in ranked order through the framework members. 
  • For all contracts valued > €1,500: By way of mini-competition, a SRFT will be sought from all service providers on this Lot.

CON433 Lot 1 SRFT

The names of the successful tenderers selected for admittance to Lot 1, by order of ranking are:

Ranking SupplierContact DetailsSupplier ID 
*Ranked 1st for the purpose of awarding contracts valued under €1,500 StationHouse Media Ltd 

James Ryan, Tel: 085 800 1200/087 2698 248
james@stationhousemedia.com

TBC
*Ranked 2nd for the purpose of awarding contracts valued under €1,500 Staunton Media Ltd     Cormac Staunton, Tel:  091 449577/087 2822200, cormac@stauntonmedia.ie 120587
*Ranked 3rd for the purpose of awarding contracts valued under €1,500 Atlantic Audio Limited Alex Fernie,
Tel: 091 789848
alex@atlanticaudio.ie
118137
*Ranked 4th for the purpose of awarding contracts valued under €5,000 AVC Ltd Séamus Magann,
Tel: 01 4605608
seamus@avc.ie
120579

Lot 2:  Provision of Specialist Technical Support for the Audio-Visual, Recording, Streaming and Media Production requirements for High Profile Public Proceedings

An event is deemed to be of a High-Profile nature if it meets any of the following criteria:

  1. Attracts significant public attention for the University through effective coverage in either local, national or international media.
  2. A public/staff address by the President or Vice-President of the University.
  3. A high-profile visit, awards ceremony or launch of a new research centre, building or strategy. 
  4. Requires the service of Live media production (a live broadcast event with multiple cameras including multiple remote participants). Event Examples: 
    • NUI Galway Conferring and Honorary Conferring ceremonies;
    • A visit of a Government or foreign dignitary to the University;
    • The opening of a new centre or building within the University;
    • All-Staff Webinar;
    • Press conferences and media events;
    • NUI Galway Annual Gala Banquet

The service is to be provided to the President's Office and/or Marketing & Communications at NUI Galway, but may also be required by independent clients within the University for the duration of the contract. 

Due to the nature of high profile type public events, extra equipment setup and test time will be required, together with significant contingency planning. 

How do I avail of Lot 2 for High Profile events:

The names of the successful tenderers selected for admittance to Lot 2, by order of ranking are: 

Ranking SupplierContact DetailsSupplier ID 
*Ranked 1st for the purpose of awarding contracts valued under €5,000 Atlantic Audio Limited Alex Fernie,
Tel: 091 789848
alex@atlanticaudio.ie
118137
*Ranked 2nd for the purpose of awarding contracts valued under €5,000 Sound to Light  Rory Collins,
Tel: 091 773 773
rory@soundtolight.ie
115083
*Ranked 3rd for the purpose of awarding contracts valued under €5,000 Creative Technology (Ireland) Ltd Tony Lanigan
Tel: 086 6094667
tony.lanigan@ct-group.com
 117723
*Ranked 4th for the purpose of awarding contracts valued under €5,000 AVC Ltd Séamus Magann,
Tel: 01 4605608
seamus@avc.ie
 120579

How do I avail of this Framework: 

Scenario A – values up to €5,000 (excluding VAT) are awarded using the cascade method only. Cascade is approaching the first ranked member of the framework and only if they are unavailable to tender within a specified time or have a conflict of interest then moving in ranked order through the framework members. 

Scenario B – for values greater than €5,000 (excluding VAT) please contact CELT for approval and assistance to run a mini-competition. Please contact Kevin Hynes in this instance: Kevin Hynes - kevin.m.hynes@nuigalway.ie - 091-49-5235. 

CON433 Lot 2 SRFT

Agresso Product Codes
  Agresso Procurement Process Undertaken Agresso Upload Documents
For Scenario A –
 up to €5,000 
Procurement Process  Option 1  Quote obtained from the contracted supplier 
For Scenario B –
> €5,000 
Procurement Process  Option 2
  • Scanned copy of the required mini competition AND
  • the completed and signed Evaluation Report of the quotes received

When raising a requisition on Agresso for these services, please use the relevant code below:

AUDIO117 Specialist Audio Visual Support for Corporate Events        GL Code:  3119
AUDIO118 Specialist Audio Visual Support for High Profile Events    GL Code:  3119