Specialist Audio-Visual Support for University Events

Specialist Technical Support for the Audio-Visual, Recording, Streaming and Media Production for University Events

NUIG Contract Reference:  CON433

Type of Contract: Framework Agreements    NUI Galway Contract

This centralised contract has been established in conjunction with a cross functional team lead by CELT for the provision of  Specialist Technical Support including the audio-visual, recording, streaming and media production of Special Events hosted in or by  NUI Galway.  

What the contract covers:

This is a Multi-Party Framework Agreement divided into two Lots depending on event type:

• Lot 1 - Corporate Public Proceedings                      and                     Lot 2 - High Profile Public Proceedings
  
  Each Lot is further explained below. 

Lot 1:  Provision of Specialist Technical Support for the Audio-Visual, Recording, Streaming and Media Production requirements for Corporate Public Proceedings

An event is deemed to be of a Corporate nature if it meets any of the following criteria:

1. A conference organised by a school/college within the University.
2. A conference organised by an entity outside of the University.
3. Video recording and/or live streaming (single camera) of one of the above type of events. 

The service is to be provided to independent clients within or external to the University for the duration of the contract.  

Examples of corporate type events are:

• School/College Conferences
• NUI Galway Open Day Talks
• An academic lecture
• Workshops
• NUI Galway Student or Society related events
• NUI Galway orientation events
• Public lectures on campus (other than those deemed to be high profile)
• Events organised by the NUI Galway Commercial Office (other than those deemed to be high profile)

How do I avail of Lot 1 for Corporate events:

Three suppliers have been appointed to the Framework Agreement for Lot 1.    Drawdown from Lot 1 is by way of a mini-competition among the 3 suppliers.      Please setout your event requirements using the Mini Competition Template for Corporate Events

 Lot 2:  Provision of Specialist Technical Support for the Audio-Visual, Recording, Streaming and Media Production requirements for High Profile Public Proceedings

An event is deemed to be of a High-Profile nature if it meets any of the following criteria:

1. Attracts significant public attention for the University through effective coverage in either local, national or international media.
2. A public/staff address by the President or Vice-President of the University.
3. Requires the service of Live media production (a live broadcast event with multiple cameras).

The service is to be provided to the President's Office and/or Marketing & Communications at NUI Galway, but may also be required by independent clients within the University for the duration of the contract.  

Examples of high profile type events are:

• NUI Galway Conferring and Honorary Conferring ceremonies
• A visit of a Government or foreign dignitary to the University
• The opening of a new centre or building within the University
• NUI Galway Annual Gala Banquet

Due to the nature of high profile type public events, extra equipment setup and test time will be required, together with significant contingency planning. 

How do I avail of Lot 2 for High Profile events:

For High Profile events,  setout your event requirements using the Quotation Request High Profile Events template and send to.

Agresso Product Codes

When raising a requisition on Agresso for these services, please use the relevant code below:

AUDIO117 Specialist Audio Visual Support for Corporate Events        GL Code:  3119
AUDIO118 Specialist Audio Visual Support for High Profile Events    GL Code:  3119