Remote Desktop Protocol (RDP) enables you to login to a Windows workstation remotely. Just like in the office, all services may be accessed remotely by connecting to a Windows workstation on-campus, including:

If you do not have a Desktop workstation in the office, there are other methods to connect remotely.

To setup remote access initially, you will need to be on-campus.

You only need to complete these steps on your on-campus computer once.

Prerequisite 1 - Windows Operating System

The workstation on-campus must be running:

  • Windows 7 or Windows 10
  • Professional/Enterprise version

All workstations purchased under the NUI Galway Central Procurement Contract are supported.

Learn more about how to check your Windows OS version

Note: ISS does not support remote access to a macOS device on-campus. 

Prerequisite 2 - Must be a Local Administrator

You must be a Local Administrator on the workstation you wish to connect to.

  1. Open File Explorer on your Taskbar
    File Explorer
  2. Click on This PC or My Computer, and then double-click on the NUI Galway Applications folder NUI Galway Applications folder
    NUI Galway Applications Oct 16
  3. Double-click on ISS Utilities
    ISS Utilities
  4. Double-click on Give me Admin Rights
    Give Me Admin Rights

This will give the logged in user Admin rights to that PC.

Prerequisite 3 - Enable "Auto Start Up"

This step should enable your workstation to automatically turn-on at 07:00 each weekday morning. This may be useful in the scenario that you accidentally turn off your machine.

  1. Open File Explorer on your Taskbar
    File Explorer

  2. Click on This PC or My Computer, and then double-click on the NUI Galway Applications folder NUI Galway Applications folder NUI Galway Applications Oct 16
  3. Double-click on Auto Start Up

Prerequisite 4 - Disable Local Firewall

  1. In the search box beside the start button type: Firewall.cpl
    Search Firewall.cpl
  2. Press Enter, this will open the Windows Defender Firewall
  3. In the left-hand column click on Turn Windows Defender Firewall on or off

    Turn Windows Defender Firewall on or Off
  4. There should be 3 options. Ensure that Turn off Windows Defender Firewall (not recommended) is selected for each option and click OK
    Turn off Windows Defender Firewall

Prerequisite 5 - Configure power settings

The workstation must be powered-on in order to connect. ISS cannot power-on workstations remotely.

  1. In the search box beside the start button type: Power and sleep settings
  2. Press Enter, this will open Power & Sleep settings
  3. Change all screen and sleep options to Never as below:

Prerequisite 6 - Get your workstation information for the ticket

  1. Select the windows icon to access the search function of the Start menu.
  2. Click in the search box and type in cmd. Click the cmd program.



  3. Type in ipconfig/all in the Command Prompt window and press the Return key
  4. Right click, copy and paste this information into the ticket. 

Request remote access

To request access, log a ticket with the Library & IT Service Desk under the following category:

Please include the following information in the Request Detail box:

  • The name of the staff member requiring the access
  • Email address of the staff member
  • NUI Galway Staff ID
  • Operating system of your off-campus device
  • IP Address of your Windows workstation on-campus - this is contained in the output from Prerequisite 6
  • MAC Address of your Windows workstation on-campus - this is contained in the output from Prerequisite 6
  • Dell Service Tag of your Windows workstation on-campus - you will find this on the asset tag sticker or on your Desktop wallpaper (7 digits long or it may start with NUIG-XXXXXXX)
  • Reason for requesting access
  • Ensure that your PC/laptop meet ISS security requirements to allow the VPN service to be installed on your computer.

Note: Students/external users should log a ticket with an approval email from their Head of Unit.

Connect using the Terminal Sessions method (Windows remote users)

This method is only available to staff connecting from a Windows computer. It is not available for Students or Third-Partys.

  1. Using Google Chrome or Firefox, go to myfiles.nuigalway.ie
  2. Click Proceed
  3. Login with your NUI Galway Campus Account credentials. Select the relevant realm.
  4. Under the Terminal Sessions tab, click on the machine you wish to connect to.
  5. If prompted, Open Pulse Secure Application Launcher. Otherwise, you may need to install this application first.
  6. That’s it, you should now be connected!

Connect using the Browser-based method (Windows, macOS or Linux remote users)

  1. Using Google Chrome or Firefox, go to myfiles.nuigalway.ie
  2. Click Proceed
  3. Login with your NUI Galway Campus Account credentials. Select the relevant realm.
  4. Under the HTML5 Access Sessions tab, click on the machine you wish to connect to:
  5. You should now be connected:

"Detected an internal error"

F‌ollowing an upgrade on the 21st April 2021, all users are required to re-install their Pulse Secure Terminal Sessions client software. Users will need to uninstall the Pulse Secure software before installing it again.

Please follow our step-by-step instructions here.

"Connection error"

If you see this error, make sure the PC is turned on and connected to the network. If possible, you could ask a colleague that is on-campus to check if your workstation is switched on. Please make sure that you have completed all prerequisite instructions at the top of this page.

ISS staff do not have the ability to remotely turn-on Windows workstations and most ISS staff are working remotely.

How do I connect to a Windows machine without using Campus Account/UDS credentials?

Windows workstations and servers which are not joined to the UDS domain will require you to login with a local account. All Windows servers in the DMZ will require login with a local machine account.

Network Level Authentication (NLA) must be disabled on the machine you are connecting to.

In Windows 10, go to Control Panel -> System -> Change settings and and note that Network Level Authentication must be unticketed as below:

NLA needs to be unticked

  1. Contact the System Owner to get local credentials
  2. Connect to myfiles.nuigalway.ie and connect to the relevant IP Address (e.g. RDP to 1.2.3.4)‌

The password for RDP does not work. What should I do?

Avoid the characters " , £ , @ , ~ , # in domain account passwords. There is a limitation with keyboard mappings on the current version of software which results in incorrect keyboard mapping over the RDP session for these characters.

The following workaround is available if these characters are required.

  • Install the US keyboard mapping on the laptop you are using to connect to myfiles.nuigalway.ie. The link below illustrates the instructions to do this on windows 10

https://support.microsoft.com/en-us/help/4027670/windows-10-add-and-switch-input-and-display-language-preferences

  • Switch to US language on the laptop you are using to connect. In windows 10, this can be achieved by clicking on “ENG” on taskbar or pressing windows key + SPACE.
  • It is then possible to use these characters on the remote RDP session
  • You can switch back and forth between Irish and US keyboard without disconnecting from VPN or RDP sessions
Need help?

Need help?

The Library & IT Service Desk is here to support our colleagues working remotely.

Contact us