Research Ethics Committee (REC)

The objective of the NUI Galway Research Ethics Committee is to safeguard the health, welfare and rights of human participants and researchers (in the case of hazardous materials) in research studies and to afford dignity to the handling and treatment of biological materials, taking into account the scientific procedures and concerns of the local community. For any research proposal to gain ethical approval it must be necessary and of a design that minimises predictable risk to both the research participant and the researcher. Therefore, you may require Ethical Approval if you wish to carry out research within NUI Galway for any area that involves humans or their tissues, biological materials or hazardous substances.

This page contains the documentation you will require to make an application to the REC at NUI Galway.  It also contains information on regulations governing ethical research and some useful documents on different areas of research that have, or may have, ethical implications.


NEWS: AN ONLINE SUBMISSION PROCESS IS COMING!

During Semester 1, 2021-2022, the REC will introduce an online submission process.This new application system will be incorporated into IRIS (Institutional Research Information System).

UPDATE: We are aiming to go live for the November 16 submission deadline.

POSTGRADUATE STUDENTS please note: Once you have uploaded your application via IRIS, your supervisor will be contacted to login to complete the submission process. Please make sure you have discussed this with your supervisor, and allowed sufficient time prior to the deadline.

Some features of the new system include:

  • improved efficiency resulting from automated workflow
  • a single repository for all documents relating to an application
  • linking ethics to funded research where relevant

Please check back here frequently for updates.


SUBMISSION DEADLINE:

The next REC submission deadline is THURSDAY 7 OCTOBER, at 4.30pm.  Late applications will not be accepted. ‌

The remaining submission deadline for 2021 is:
TUESDAY 16 NOVEMBER @ 4.30pm - anticipated online submission process.


THE NUMBER OF APPLICATIONS ACCEPTED FOR REVIEW IS NOW CAPPED

PLEASE NOTE: To manintain a sustainable workload, the REC now caps the number of applications accepted for review to what can be actioned by active committee members.  Submission pre-deadline is no longer a guarantee that your application will be reviewed. While we always strive to accommodate urgent applications, we may not be able to review all submissions, and can no longer accept multiple submissions from any one applicant.


SUBMISSION REQUIREMENTS:

  • The REC only reviews applications from staff members and Doctoral & MD (Doctor of Medicine) postgraduates.  The REC does NOT currently accept applications from Masters students, either taught or by major thesis. 
  • Are you unclear whether your research will require approval from Galway University Hospital as well as, or instead of the NUIG REC?  These guidelines will help you decide whether to apply to one or both ethics committees.  (Should you require the Galway University Hospitals Research Ethics Committee, please telephone the Secretary on 091-775022.)

PLEASE NOTE: If you apply for Ethical Approval, data collection for the research requiring approval must not commence before full approval is granted.


HOW TO APPLY:

In light of COVID-19 restrictions, we will accept submissions in e-copy format only.  While electronic signatures will be accepted, please ensure your application has the approval of your supervisor (students) or Head of School / Director (staff).  

Applications must be emailed to ethics@nuigalway.ie as one single pdf document no later than 4.30pm on the submission deadline.

  • REC Application Form v7.3
  • NUIG REC app guide notes - V5.2 2020
  • Regarding Signatures
    Post-graduate students - ensure you and your supervisor have signed your application
    Staff - ensure you and your Head of Discipline have signed your application
  • Regarding Indemnity: Suitable indemnity cover is a requirement for every study submitted to the NUI Galway REC for consideration. While the NUI Galway Professional Indemnity Cover will cover the majority of studies, the policy may not cover all studies, or elements of studies. Investigators should carefully view the University Indemnity Policy to ascertain if their study is covered in full or in part

    If you are confident that your study is covered by NUIG Professional Indemnity Cover, please state this.  An answer of ‘N/A’ is not acceptable, and will trigger a request for clarification.

    For questions about the University's Indemnity Policy please contact Insurance Services
  • Regarding Garda Vetting:
    STAFF: please contact Marianne McNally in Human Resources: marianne.mcnally@nuigalway.ie 
    STUDENTS: NUI Galway has created an app to streamline the Garda Vetting process.  In order to initiate the Garda Vetting Process, see the Admissions Office Garda Vetting information page.

 


USEFUL NUI GALWAY DOCUMENTS

Visit the Research Office Polices webpage to view related policies.


AMENDMENTS

Due to the high volume of requests we are currently receiving, requests for amendment must be submitted using the REC Amendment Request Form‌.  Signatures and relevant documents (such as revised Participant Information Leaflets) should be supplied.  Amendments deemed appropriate for Chair review will be expedited.  Complex revisions may require an in-depth review process, or will be referred for full committee review.

Please DO NOT email the Chair - ONLY forms submitted to ethics@nuigalway.ie will be considered.

Only those applications that have been FULLY APPROVED can be amended.


STATEMENTS OF COMPLIANCE

It is the obligations of researchers whose applications have been approved by the REC to submit an annual statement of compliance (on the anniversary of approval), and a final statement at the conclusion of your research.  Please use the REC Statements of Compliance forms‌, and submit to ethics@nuigalway.ie.