All Staff can access our Policies and Forms here!

Policies and Procedures form an essential part of an organisation's tools to ensure the smooth operation of its day to day business. They establish the parameters for decision-making and action while ensuring fairness and consistency throughout the organisation.

The policies and procedures, which are listed here in the Human Resources website, are the most up to date versions, which are being used within the University.

All Policies and Procedures are written in respect of full time employees. They should be applied on a pro-rata basis for staff who work less than full time hours i.e. part time, where applicable. 

They are revised on an ongoing basis in order to comply with changes in Collective Agreements or legislation. 

If you have any comments on any of the Policies or Procedures please email them to hr@universityofgalway.ie or contact your local Human Resources Business Partner.

If you are unable to locate the policy or procedure you are looking for please email hr@universityofgalway.ie or if you require cóip as gaeilge email hr@universityofgalway.ie.

Policies and Procedures​​​​​​​

QA073 Performance for Growth - Procedure
QA101-Annual Leave Policy
QA102-Parental Leave Policy
QA103 Career Break Scheme Policy
QA104-Part-Time Working Scheme for all staff (other than Academic)
QA105-Sick Leave
QA105_B-Sick Leave – COVID-19
QA106-Employment of Hourly Paid Teaching Staff
QA107-Employment of Part-Time Teaching Assistants(PTTAs)
QA110-Probation Policy
QA110-GA-Polasaí Promhaidh
QA111-Carer’s Leave Scheme
QA112-Disciplinary Procedure
QA113-Grievance Procedure
QA114-Substance Abuse
QA115-Staff Anti-Bullying Policy
QA117-Adoptive Leave
QA118-Maternity LeaveQA118-Maternity LeaveQA118-Maternity LeaveQA118-Maternity LeaveQA118-Maternity Leave‌‌
QA128-Bereavement Policy
QA119-Flexible Working Hours (FWH) Scheme (Administrative Staff)
QA120-Meetings During Core Hours Policy
QA125-Academic Disciplinary Procedure
QA127-Child Safeguarding Statement
QA128-Bereavement Policy
QA129-Entry Requirements and Progression for Technical Staff
QA130 Further Education Policy
QA130 Further Education Policy Gaeilge
QA131-Force Majeure Leave Scheme
QA132-Staff Harassment and Sexual Harassment Policy
QA133-Job Share Scheme for Academic Staff
QA134-Mentoring Policy and Procedure
QA135-Engagement of Graduate Teaching Assistants
QA136-Progression for Technical Staff
QA139-Redundancy Procedure
QA140-Retired Staff Policy
QA141-Shorter Working Year Scheme
QA142-Study Leave Guidelines
QA143-Work Place Agreement
QA144-Work Placement Guidelines
QA145-Parent's Leave Scheme
QA146-Recruitment & Selection Policy
QA147-Domestic Violence Leave Policy
QA148-Job Sizing Policy
QA148- Polasaí Toisithe PoistQA148- Polasaí Toisithe PoistQA148- Polasaí Toisithe PoistQA148- Polasaí Toisithe PoistQA148- Polasaí Toisithe Poist
QA159-Paternity Leave
QA180-Hybrid Working Policy
QA270- Resourcing Planning Policy – Guidelines for the approval process by Colleges and Professional Services Units
QA415-Employee Code of Conduct
Unpaid Leave of Absence Guidelines

Forms

Annual Leave Record Form 2024
Application for Visitor ID Request Form
Application Form for (New) Parent’s Leave

Application Form for Adoptive Leave

Application Form for Bereavement Leave

Application Form for Career Break
Application Form for Carer’s Leave
Application Form for Exceptional Extended Paid Sick Leave due to Critical Illnes
Application Form for Force Majeure Leave
Application Form for Job Share Scheme
Application Form for Parental Leave
Application Form for Part-Time Working Scheme
Application Form for Paternity Leave
Application Form for Payment of Temporary Rehabilitation Remuneration during Sick Leave
Application Form for Performance for Growth Review Form_2023
Foirm Athbhreithnithe don Fheidhmíocht Fhorásach in Ollscoil na Gaillimhe
Application Form for Shorter Working Year
Temporary Agency Form 2024
Cycle to Work Application Form
Foirm Iarratais Toisithe Poist
HR Report Information Request Form
Job Advertisment Template
Job Sizing Application Form
Maternity Benefit Application Form (MB1)
Maternity Leave Application Form
Paternity Benefit Application Form (PB1)
Probation Assessment Form
Probation Assessment Form (Word Document)
Probation Assessment Form (Irish)
Foirm Measúnaithe Promhaidh- Word Doc
Redundancy Form
Resignation and Retirement Form (non-academic Staff) English & Gaeilge
Return to Work Post Sick Leave Form (SL1 Form)
Sabbatical Leave Form
Salary Certificate Request Form
Temporary Administrative Request Form (2024)
Travel Pass Application Form
Unpaid Leave of Absence Academic Staff Form
Working From Home Checklist