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There are many advantages to P2P:
- It will make ordering, purchasing and paying suppliers faster and easier
- It will enable you to track each stage of your purchase and view your invoices on Agresso
- It will minimise any need to print documents
Financial queries or the setup of nominee/substitute: Please send an email to email@example.com
No. There is no change to the booking process other than you must provide a valid six digit id number and cost centre at the time of booking.
eInvoices/ Credit Notes will require approval by the booker and the budget holder/nominee(s)
Yes, to request this, the budget holder must send an email to firstname.lastname@example.org giving the name of the nominee/substitute
The nominee/substitute will have approval permissions on every eInvoice/Credit Note sent to the Budget Holder i.e. it is not possible to restrict approval permissions to specific cost centres.
What can I do if the eInvoice/Credit Note expense code is Travel and Subsistence (Expense Code - 3170) instead of Triennial Travel Grant (Expense Code - 3171)?
Run any browser where you would normally review the expenditure of a Discipline Cost Centre or a Research Cost Centre. Double click on the Transaction no e.g. 82100013
This will bring you into a separate screen where the invoice can be viewed, printed, emailed or saved
The Booker/Budget Holder/Nominee will receive an email alert to notify them that there is an eInvoice/Credit Note for approval. This will be sent every morning until the eInvoice/Credit Note is approved.
The traveller will not receive any notification unless they are also the booker.
What can I do if I am unable to view the eInvoice/Credit Note image and get the message ‘Internet Explorer was not able to open this Internet site……’?
Check the browser settings and make sure that Adobe PDF Reader is enabled as an Add-on. If this does not resolve the issue log a ticket using the Service Desk Ticketing System
Users must use Google Chrome to view the eInvoice/Credit Note image. IE8 and Mozilla Firefox will not display the eInvoice/Credit Note image.
Please note that Microsoft ended support of the Windows XP Operating System on 8th April 2014. Users should consider updating to Windows 7 where minimum hardware requirements are met or purchasing a new PC/laptop where they are not met – see Staff Computer Scheme for more details.
What can I do if I cannot view the eInvoice/Credit Note image and get a ‘HTTP Status 403’ error message?
A user will get a ‘HTTP Status 403’ error message on the image screen if they are trying to access the eInvoice/Credit Note off-campus. eInvoices and Credit Notes are only visible when you logon to Agresso on campus. Access to the eInvoice/Credit Note image is restricted to on campus only in order to comply with NUI Galway ICT security policies and to ensure that the image is adequately protected against unauthorised access by third parties.
The approval screen should give sufficient details i.e. invoice number, amount, cost centre, traveller, booker, destination….. in order to approve the eInvoice/Credit Note. An eInvoice/Credit Note can be viewed/printed/saved after it is approved by viewing it on a report - see P2P FAQ How can I view/print/save an eInvoice/Credit Note after it has been approved for payment?