Buying Computer Equipment

Under the current procurement contract, only approved PCs and laptops may be purchased, regardless of the source of the funding. Details of these devices can be found on the suppliers portal websites below. There are four Windows devices available (one desktop and three laptops), plus a variety of Apple devices. They must be purchased from the approved suppliers, namely Dell and Wriggle and via the vendors websites listed below.

If you purchase unapproved items, you will receive minimal support. Please read the following statement.

Statement of Support for Computers Purchased Outside of the NUIG Central Procurement Contract

PCs and Laptops available under contract

TypeModels Available

Account Manager Contacts
Windows Optiplex 5070 - Desktop Model

Eoin Woods
Phone: 01 - 2045975
Email: eoin.woods@dell.com

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Latitude 5400 - Standard Laptop
Latitude 5500 - Full Feature Laptop
Latitude 5300 - Ultra Portable Laptop
     
Apple Macbook iPad 

Maureen Casey
Mobile: +353 87 9294144
Email: maureen@wrigglelearning.ie

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Macbook Air IMAC 21"
Macbook Pro 13" IMAC 27"
Macbook Pro 13" Touchbar IMAC PRO
  Macbook Pro 15" Touchbar MAC PRO
    MAC Mini

Choosing a Disk Drive

The default disk option on all models is a Solid State Drive. This makes your PC/Laptop much faster and more reliable, as there are no moving parts. For secure and flexible file storage, we recommend you use Microsoft Onedrive, which gives you plenty of cloud-based storage.  However, if you still need a large local disk on your desktop PC, we recommend you add an additional hard drive when customizing your PC:
Additional 3.5 inch 1TB 7200rpm Hard Disk Drive

IT Equipment - Printers

NUI Galway has a fully managed print service in place for the supply, install and maintenance of Multifunction Printers (MFP), and the replenishment of paper and other consumables such as toner. The current supplier is MJ Flood.

The service is available to all units, and is recommended to all units as the most cost advantageous method of ensuring a reliable and cost-effective print service. There is no capital outlay for these devices; departments agree in advance to pay a monthly bill based on actual usage i.e.  pay per page printed, copied or scanned. ISS will issue monthly bills to the relevant department requesting payment via an internal transfer.

More information available here.

Funding Options

Most computer equipment purchases are generally funded from standard departmental or research budgets.

Information Solutions and Services administers a scheme which allows for centralised funding for the purchase of computer equipment for new permanent members of academic staff and for existing academic staff whose current equipment is five years or more.  Please review details of the Staff Computer Scheme online.

Note: Funding will only be available for desktop PCs, Laptops and Apple Mac laptops and desktops from the above suppliers.

How to Order

Get a quote!

As the computer equipment supplied under this contract, it is not strictly necessary to get a quotation from the supplier: a purchase order can be directly raised with the supplier. When raising a purchase order directly with the supplier without a quotation, ensure that the elements of your order are clear and that product names/part numbers and pricing the contracted equipment details.

However, even where standard equipment is being purchased at the specified contract pricing, you may prefer to request a quote from the supplier in advance of raising a purchase order; indeed, this may be a requirement within certain departments or for certain budgets. Check with the budget holder. If in doubt, you should ask the supplier to provide a quotation.

Place an Order

Note: This page does not relate to the Staff Computer Scheme.

Official purchase orders shall be placed for all values of goods/services. Contact your department administrator (or budgetholder) to raise a Purchase Order on your behalf.

IMPORTANT: Purchase orders cannot be placed through supplier web portals, orders must be placed using the normal purchase order processes currently in use at NUI Galway (see below).

Electronic Purchase Orders

Electronic purchase orders are created on the Agresso purchase order system and issued in typeface and PDF format. An electronically issued Agresso purchase order has a single series of digits as a reference number. Departments can issue electronic purchase orders directly to the supplier without further administration from the Accounts Payable Office.

Delivery & Setup

  1. Computer equipment purchased by Information Solutions and Services under the Staff Computer Scheme and computer equipment purchased by departments will be delivered directly to the user.
  2. For Macintosh users, the approved supplier will contact you prior to delivery of you new device.
  3. For newly purchased Dell PCs do not power on until you have been contacted by an ISS technician
  4. Log onto https://servicedesk.nuigalway.ie  and raise a ticket under the following category:

03.Desktop/Laptop Support (Staff & Postgrad)

Request Wired Network Connection

New Connection

5. Ensure all your files are saved to OneDrive

6. An ISS technician will contact you to schedule a day/time to remotely configure your new device to the Campus Network.  The remote configuration process will take approximately 30mins. Prior to this appointment you will need to un-box and setup your new PC ( do not power on your PC until instructed to do so by the ISS technician).

Information about connecting a node to the campus network.

Disposal of Old Computer Equipment

Information concerning the scenarios whereby you might be disposing of computer equipment can be found here.

 

 

 

Note: In line with Safety, Health and Welfare at Work Regulations 2007, Display Screen Equipment, (page 7)the Health and Safety Authority state that “a user should not work on the laptop directly for long periods of time”. Therefore ISS and the Health and Safety Office recommend those users who are purchasing laptops as their primary machine also purchase a mouse, a separate monitor and keyboard (and docking station where required) so that their computer workstation can be set up more ergonomically in compliance with these regulations.